Trustees, Annual Report for Dunkirk Village Hall For the Year Ended 30 April 2024 Charity Name: Dunkirk Village Hall Charity Number: 1001575 Trustees: Paul Barkaway (Treasurer) Mary Gransden Pat Warner Structure, Governance and Management Dunkirk Village HalL is managed by a committee of dedicated trustees and volunteers. Regular monthly meetings are held to ensurethe effective governance and management of the hall. The past year saw a transition in key roles following the passing of our long-serving Treasurer, Sheila Spillett. Paul Barkaway has stepped in as Treasurer and Trustee, and Pat Warner has also taken on a Trustee role, ensuring continuity in leadership. Objectlves and Actlvltles The charity's primary objective is to provlde and maintain a community facilityfor the benefit of residents in Dunkirk and surrounding areas. The vi118ge hall continues to serve as a hub for social, educational, and recreational activit18S, SUPPOrting local groups and events. Achievements and Performance Flnanclal Revlew The charity remains in a stable financial position, with a slight Improvement compared to the previous year. As at the end of the financial year the charity's funds stood at: Cash at Bank and in H8nd: £39.228 Debtors & Prepayments: £1,695 Keyfinancial activities included: Successful fundraising events generating £1,238.36. Completion of financial auditsfor Charity Commission compli8nce. Review and proposed increase of hiringfees to ensure long-term financial sustainability. Maintenance and Improvements The upkeep and improvement of the village hall remain s priority. Significant activities included: Replacement of the hall sign. Upgrades to fire safoty equipment, including alarms and extinguishers. Conversion of all fluorescent lighting to LED, supported by a grant from Swale Borough Council. Initiation of plans to install solar panels for Long-term sustainability, also supported by Swale Borough Council. Review and update of hall hiring terms and conditions. Page 1
Trustees, Annual Report for Dunkirk Village Hall Community Engagement and Events Dunkirk Village Hall has continued to support and host a variety of community events, including: Regular film nights, featuring popu18r screenings such as Fisherman's Friend and A Man Called Otto. A successfuL carol evening, which raised £151 forthe AirAmbulance and Hospice. Community beautification efforts, including the planting of daffodils around the car park. Challenges and Risk Managem6nt During the year, the charityfaced several challenges, which were effectively managed: Transition of responsibilities following the loss of Treasurer Shei la Spillett. Unexpected maintenance issues, such as the failure of the kitchen electricity supply. Ongoing review and updates to health and safety protocols to ensure compliance and security for all users. Future Plans The charity aims to continue improving its facilities and expanding community Outreach, Future objectlV88 include: Completion of the solar panel installation to enhance energy eff iciency. Strengthening partnerships with local community groups. Concluslon The pastyear has been marked by resilience and growth, wlth the trustees and committee members working diligently to uphold the village hall's role as a central pillar of the community. We extend our sincere thanks to all who contribute their time and resources to ensure the continued success of Dunkirk Village Hall. Approved by the Trustees on: Signed on behalf of the Trustees: Page 2
Page 1
2024
Dunkirk Village Hall Management Balance Sheet As At 30th April 2024
| Current Assets Debtors & Prepayments Cash at Bank & in Hand Current Liabilities Other Creditors & Accruals Net Current Assets The Funds of the Charity Unrestricted Funds Charity Funds Net Assets |
1,695 39,228 |
|---|---|
| 40,923 | |
| - | |
| - | |
| 40,923 | |
| £ 40,923 | |
| 40,923 | |
| £ 40,923 |
Accountant's Report
I am reporting to the Trustees on the Accounts of the Charity for the year ended 30th April 2024, as set out on Pages 1 & 2.
Respective Responsibilities of the Trustees & the Examiner
As the Charity's Trustees, you are responsible for the preparation of Accounts; you consider that the Audit requirement of Section 43(2) of the Charities Act 1993 does not apply, It is my resposibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners, under Section 43(7)(b) of the Act, whether particular matters have come to my attention.
Basis of Independent Examiner's Statement
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required by an audit, and consequently an audit opinion is not given on these accounts.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention:
-
1 which gives me reasonable cause to believe that in any material respect the requirements:
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to keep Accounting records in accordance with section 41 of the Act; and
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to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met; or
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2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
9th February 2025.
Andrew Shepherd - F.C.A.
Andrew Shepherd Accountancy Services
18 St. Ann's Road, Faversham, Kent. ME13 8RH
Dunkirk Village Hall
Page 2
Management Income & Expenditure Account Year Ended 30th April 2024
| Incoming Resources Voluntary Income Grants received Activities for generating fundsHall Hire Fundraising Events Interest Received Total Incoming Resources Resources Expended Costs of Generating Funds Other Fundraising Costs Charitable Activities (Hall) Utilities Repairs & Maintenance Equipment Cleaning Wages & Salaries paid Insurance Charitable Activities (General)Advertising & WebSite Costs Postage, Stationery & Admin Cost Subscriptions, Licences & fees General Costs Charitable Donations Total Resources Expended Net Movement in Funds Reconciliation in Funds Total Funds brought forward Nett Proft After Taxation |
- 1,725 - - - Restricted Funds |
- 1,725 - - - Restricted Funds |
- - 25,592 2,511 290 Unrestricte d Funds |
- - 25,592 2,511 290 Unrestricte d Funds |
- 1,725 25,592 2,511 290 Total Funds 2024 |
|
|---|---|---|---|---|---|---|
| 1,725 | 28,393 | 30,118 | ||||
| - | 2,728 5,235 3,190 374 142 4,097 1,932 663 896 524 174 350 |
2,728 5,235 4,915 374 142 4,097 1,932 663 896 524 174 350 |
||||
| - 1,725 - - - - - - - - - |
||||||
| 1,725 | 17,577 | 19,302 | ||||
| 1,725 - - |
20,305 8,088 32,835 |
22,030 8,088 32,835 |
||||
| £ - | £ 40,923 £ | 40,923 |
Dunkirk Ilillage Hall Mana8ement Income & Expenditure Accouiit Year Ended 3()th April 2024 Page 2 RebtricEed Funds Unrestricted Total Fundg buni15 2024 Incomin% Ile8nurcLs GriiiiLs i'eceii'e.d ctIlTilies liir gt.Tlt'rc)tiiix fiinLIs 1,7?) 1,72) 25,592 tiiii1rrii4iiig F.vtrnls Intei'e%t KLLL'IK'LII 2l) 291) RL'Soiirces ExpLndL,d ()tlici' Fiiiidrai%iiii', Ci)%14 2,7?8 2,728 Charit¢)ble .4(tiN'tIeS{1.laIl} Rc'p¢iirs IA N,Ic)IlItL'iiaiiLe Equii?tiioiit 1,72 .374 Ivaiiiii &p Si)l¢ifiLJ4 pJiII 4,1)(J7 L.liai'ilable AitivitiLJS IGI'iiLrall .4LIvL)rlisLllk & Il'e.bSitL Cost4 P()£tay,L', Stc)ti(InL'rN' & Adiiiiii L-i).gt Sul?,41-I'iiirii)ns, LiLL'nce.s k toes eiii'.l<il Li)sl.s Cli()ritablv Dniiatii)ns 9A 89(7 j?4 174 1,72.? 17,377 11,-311? -1 iil¢il RLsiiufcL'S ExpeiiLIL¥LI Net M()Iiemont in l.'unds 8,Illltl 8,1188 IIL'C()niiliiltiiin in E-.und$ NL'LI l•riifi¢ Aft¥r Taxation 4U,921 £
Dunkirk Villatre Hall Managetneiit Balance Sheet As At 30th April 2024 Pa8e I 2024 Lurrent Assets DLbiL)r% & PrL'pai'niL?iIIS Casli al F3¢ink & iii HaiiLI C.uir¥iit LiiibilitjL'S OIliL'I' C'i'oilJLI)r.s & ALcruals Net C.'urrLint ASL.t5 .111,923 Net Assets 411,Y23 TIIL bunlls ol the Cli<ll'ili' LTiire%lrii-.l('Ll FuiiLIs Cli{Irity fundq 111,1)23 40.92A ALcountant'.4 RL, I i)m i'epii)rtiiix l(I IIiL Trustees 011 Il)e Acc()unls ol Ihe (liarty, liii. tlie VLiar LinLILI 311tli April 2(124, as %ot c)Ut L)n PahYe4 1 & 2. IILle )¢nil('.iit F.xamiiiL)r'.% Stdt(Jiiient ,IiJil) XlVLS 1111 l-EilfQI)Iil)li' IdUS(' t() IIL.IicvL tll< in cl11!' Illdto'i'ial rL%PLLt 11)I rviiuit'LIiienh'.
t() kL'.ep JliC(IlllJtiJik? rLLI)I'Ll% iii acri)rilai)¢i'. M'itli 5tYliLin 41 of tlii.. pl('I,' anil t(1 pii'pal'e Jiciiiint4 i%'hicl) aCii)I'il itli IIIC. ciiiounliiii> J'eiorLIs aliLI tLI Liiniplii ivitli acLiiuntiiix rL'4iiirL)11}l)iit.s 01 tlii. Ilet liclVL ll()I beeii inL't,' Il1. ti) I.1)ich, li) iii!. iTrpiiiii)Ji, alteiili()Ji sl)nulLI be di'atth'Ii iJ1 01'ilei' tLI cnable ¢7 pi'opcr unEler%tani1i2iy pl thii aciouiits tij l)L reciched. 9th Februiiri, 2112). Andrew She herd- F.C.A. Andrew Shepherd Accountancy Services 11151. Aiiii'8 PxiiAil, N.IL118RTr I