## **Trustees’ Annual Report for the period** **From 01/04/22 Period start date To 31/03/23 Period end date Charity name: Pontnewynydd Community Association** ## **Charity registration number: 1001534** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To
promote
for
the
benefit
of
Pontnewynnydd in the County Borough of
Torfaen, and the surrounding Vicinity
(hereinafter called the “area of benefit”)
without distinction of sex, sexual orientation,
race, age, disability, financial hardship,
nationality, or of political, religious opinion
by associating together with the said
inhabitants, the local authorities, voluntary
and other organisations in a common effort
to advance education and to provide
facilities in the interest of social welfare for
recreational and leisure time occupation
with the objective of improving the condition
of life for the said inhabitants.
To establish or to secure the establishment
of a community facility and to maintain and
manage or co- operate with any statutory
authority
in
the
maintenance
and
management of such a hall for the activities
promoted by the charity and its constituent
bodies in the furtherance of the above
objectives.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The focus of activities have centred around
meeting the requirements of the needs of
the surrounding community through funding
streams.
There have been several community events
held during this period including;
•Family Fun Day – 50 families from the
area
benefited
from
the
activities
provided.
•Christmas Craft Fayre – over 100
community residents attended.
•Family
Christmas
Party
–
50
beneficiaries| |||These have all sought to bring the
community together and create a fun, social
engagement opportunity for the local
community, which was particularly important
following the enforced isolation resulting
from the Covid Pandemic.
The charity has re-established links with:
•Slimming World who hold two sessions
per week and is well attended
•Treble Treble Choir (people with learning
disabilities) who attend weekly to use the
space
•Over 50s Lunch Club (Age Connects)
•Garn Gleeman Choir
•Art & Craft Group who attend weekly
•Bingo which is well attended and popular
amongst the older residents, helping with
social isolation and lonlieness
•There are also regular groups who
attend offering dance, boxing, fitness. All
these are aimed at the community to
enhance social wellbeing.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|We can confirm that the Trustees have had
due regard to the guidance issued by the
charity commission in relation to public
benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|n/a| |Policy on social investment
including program related
investment|Para 1.38|n/a| |Contribution made by
volunteers|Para 1.38|The charity relies heavily on the support of
its volunteers.
Volunteers Involved – 12, 9 of which are
Trustees.| |Other||| ## **Achievements and Performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Due to the threatened dissolvement of the
committee, active members worked in
partnership with Torfaen Voluntary Alliance
to recruit new trustees and strengthen their
governance. This was done in reviewing
governing documents and policies.
This was a difficult time as the country was
exiting from the affects of the Covid
Pandemic, which had resulted in poor
funding and attendance.
The establishment of regular provisions for
people in the community to combat social
isolation was a main focus for us.
Community
engagement
events
have
proved to be successful, with events centred
around seasonal festivities and proved to be
very successful.
This has provided an opportunity for the
community to come together and enjoy fun
activities. This is particularly important for
those people who are particularly socio
economically deprived as accessing such
activities can be difficult without financial
means or access to affordable transport.| |---|---|---| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|A big part of the work for this year was
building on finances and funding to be able
to provide services to the community.
Grants included
•
£25 000 from the Communities
Facilities Grant in Welsh
Government
•
£10 000 from National Lottery
Funding to replace hall flooring.
•
£2500 grant from Opening Doors to
help facilitate Coffee Mornings,
Guest speakers, etc, and to engage
the local community in using the
centre as a hub.| |Performance of fundraising
activities against objectives
set|Para 1.41|The main objective was to make
improvements to the hall to enable activites
to run. This resulted in residents being able
to attend the activities arranged. This was
mainly done through external funding being
accessed. Going forward, the committee
will be looking at sustainable income.| |Investment performance
against objectives|Para 1.41|| |---|---|---| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity is in a reasonable financial
position which has steadily improved
throughout the year due to grant funding.
The charity is identifying new funding
streams to ensure that not only does the
charity have a solid platform to build upon
but will continue to flourish and grow the
support and activities it provides to the
community in the future.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Charity has resolved to hold reserves to
sustain the hall for 2 months.
The reason for this is to give notice to
service users should the hall need to close,
and further to this, to provide opportunity
and time for new management to take over
the charity/hall whilst offering minimum
disruption to those who utilise the charity
and halls services.| |Amount of reserves held|Para 1.22|£2000| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no uncertainties with regards to
the continuation of the charity.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Through this reporting period, the charities
main sources of income were generated
from:
•
Funding Opportunities
•
Venue Hire
•
Fundraising| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|At present the biggest risk facing the charity
is financial, as bills continue to rise.
The charity shall therefore seek to improve
fundraising activities and identify alternative
funding streams to support the charity and
its activities in the future.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed within the
guidelines of the constitution. There have
been difficulties with recruiting and we have
worked with Torfaen Voluntary Alliance
during this process.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Pontnewynydd Community Association has
a board of trustees that operates as a
committee to oversee day to running and
activities. Also working in partnership with
Torfaen County Borough Council and
Torfaen Voluntary Alliance for guidance
and support.| |Relationship with any
related parties|Para 1.51|Trustees with personal/business
relationships are asked to declare these as
part of the induction process and any
potential conflict in decision making is
discussed with trustees that are not
associated| |Other||| ## **Reference and Administrative details** |Charity name|Pontnewynydd Community Association| |---|---| |Other name the charity uses|| |Registered charity number|1001534| |Charity’s principal address|Zion Hill Community Centre
Zion Hill
Pontnewynydd
Pontypool
Gwent
NP4 6SA| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
1
0|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint**
**trustee (ifany)**| |---|---|---|---|---| ||Karen Browne|Chairperson||| ||Cynthia Jeffries|Treasurer||| ||David Baldwin|||| ||Beryl Baldwin|||| ||Alfie Best|||| ||Paul Stephens|||| ||Bronwen Hewitt|||| ||Gemma Hobby|||| ||PhillipWedlock|Secretary||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** n/a Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |n/a||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets none held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|_KLBrowne_|_CJeffries_| |---|---|---| ||Karen Browne|Cynthia Jeffries| ||
Chairperson|Trustee
(Treasurer financial yr 22-23)| ||22/05/24|| ||22/05/24|| 8 1: 8 8 8 a 8 8 Q Q Cl % k k R (4 (4 (4 ¢4 (4 (4 (èl (4 (4 (4 o fy cri (A G4 (4 ￿ (4 C4 Pontnewynydd Community Association Period: April 2022- March 2023 1001534 Charity Reg: Balance Sheet Opening Balance at Bank on 01st January 2022: Lloyds Bank 6,851.70 Income 56,842.34 Grants £ Donations £ Generated Income.. Room Hire £ FundraisingActivities £ Sale of Equipment £ 38,500.00 129.00 11,811.50 6,021.84 380.00 Expenditure Building Costs £ Utilities £ 44,309.87 30,277. 71 7,542.48 389.64 Event Expenditure £ Small Equipment & Repairs £ Wages £ Project Costs.. OpeningDoors £ 943.18 4,320.00 836.86 Closing Balance at Bank on 31st March 2023: Lloyds Bank 19,384.17 Name & Signature: Position: Date: C JEFRI& VLrified B . Name & Signature: Position: Orgnisation: Date: Clare Taylor Governance Development Offi Torfaen VoluntaryAlliance 15