## **Trustees’ Annual Report for the period**
**From 1st Sept 2023 Period start date To 31st Aug 2024 Period end date Charity name: ALPHINGTON COMMUNITY ASSOCIATION**
## **Charity registration number: 11001339**
## **Objectives and Activities**
**----- Start of picture text -----**
||||
|---|---|---|
|SORP reference|
|Summary of the purposes of|Para 1.17|(A)To promote the benefit of the inhabitants of|
|the charity as set out in its|Alphington & its immediate surroundings without|
|governing document|distinction of sex or of political, religious or other|
|opinions by associating the Local Authorities,|
|voluntary organisations & inhabitants in a|
|common effort to advance education & to|
|provide facilities in the interests of social welfare|
|for recreation & leisure time occupation with the|
|object of improving the conditions of life for the|
|said inhabitants.|
|(2) To establish or to secure the establishment of|
|a community centre & to maintain & manage, or|
|to cooperate with any Local Statutory Authority|
|in the maintenance & management of such a|
|centre for activities promoted by the Association|
|& its constituent bodies in furtherance of the|
|above objects.|
|The Charity shall be non-party in politics and|
|non-sectarian in religion|
|Summary of the main|Para 1.17 and|Maintaining the Village Hall and Community|
|1.19|
|activities in relation to those|Centre by promoting and hiring out to local|
|purposes for the public|organisations i.e. youth and children's groups,|
|benefit, in particular, the|dancing groups, church functions, Women's|
|activities, projects or|
|Institute etc. Making sure that it is affordable|
|services identified in the|
|and accessible for everyone.|
|accounts.|
|Statement confirming|Para 1.18|Ensuring that we have complied with the|
|whether the trustees have|Charity Commissions guidance on public|
|had regard to the guidance|benefit when exercising any powers or duties|
|issued by the Charity|to which the guidance is relevant.|
|Commission on public|
|benefit|
**----- End of picture text -----**
**Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference
|Policy on grant making|Para 1.38||
|---|---|---|
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|The Trustees, Ofcers and other volunteers
from the commitee members all help to run
the halls, ensure the contnuity of the spaces
available, Ensure the upkeep and safety of the
buildings and grounds. Work with community
groups to help introduce new programmes into
the halls for the beneft of all the community.
All of these volunteersgive their tme freely.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Our aim is hiring out the Village Hall and
Community Centre at afordable costs to
ensure that local groups and charites are able
to aford the rent and run successfully. Any
profts are reinvested into maintaining and
improving the facilites for the local groups and
beneftng everyone in the community.
The year has seen a slight decrease in revenue
from room hire following the loss of a large
booking who now have their own premises
however this was ofset by some additonal
bookings. We are contnuing to raise funds
towards a major upgrade of the Community
Centre.
With careful planning and budgetng we were
able to make the halls available as much as we
can with increased cleaning and safety checks.
We helped get many people back out into the
communityagain.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41|
The Community Centre and Village Hall were
able to report a proft (excluding the defcit
expenses) and have increase our staf to refect
our contnued increase of bookings. We try,
werepossible,toprovide spaces forgroups|
|---|---|---|
|||when others could not. We worked very
closely with groups to ensure they are able to
contnue. Many groups stll struggle with
decreased numbers and revenue whilst the
cost of living efects the populaton. We have
contnued to ofer groups reduced fees to help
remain open.
This year has seen more use of our facilites
with increased bookings and more groups
booking than leaving/closing.
Due to the loss of the rent and other grants,
plus the large increase of utlity costs, our
charges will be increasing by approx. 10% from
January 1stwhich is accepted by the hirers.
We contnue to fundraise and add to the
facilites. The new keypad entry system is in
operaton and is working well.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|We have increased our fundraising events and
hope to keep increasing it in the future. The
lack of grant funding in the general domain will
be addressed by these additonal
events/projects and looking in the wider
community for grant funding.|
|Investment performance
against objectives|Para 1.41|Our investment in redeveloping the buildings
and improving/upgrading the facilites
contnues to be popular for both local
residents, for Exeter and beyond.|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|We contnue to report a proft despite losing
the rent grants from the local council and other
grants. Our increased revenue from room hire
plus the increase in stafng has been budgeted
for.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We only hold reserves towards specifc future
projects otherwise we try to try to keep to a
reserve of £10k. We contnue to get grants and
do fundraising which are held and will pay for a
general improvement plan for the Community
Centre|
|Amount of reserves held|Para 1.22|£32k is currently held including the £10k
reserve|
|---|---|---|
|Reasons for holding zero
reserves|Para 1.22|We would only drop to 0 zero in exceptonal
circumstances and would look towards
obtaining additonal funding as we have access
to short term loans of £10k if required at very
low interest|
|Details of fund materially in
deficit|Para 1.24|We are in proft across all areas of the business|
|Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|We have budgeted carefully and despite losing
the £5k annual rent grant from the council we
have increased our fundraising eforts and
looking forward will apply for grant funding
from other areas, however these are startng to
become less available and our future plans will
take this into account. Our
caretaking/cleaning/admin staf costs have
increased with the increase in footall and
additonal cleaning requirements and should be
covered under the increased rental income.|
## **Additional information (optional)**
|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**|
|---|---|---|
|You may choose to include further statements where relevant about:|||
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Our normal source of funds is from hiring the
various halls and rooms etc. The grants are
decreasing and our bookings are increasing and
our main funding is once again from hire|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Our investment policy is to use any profts to
reinvest into the facilites we ofer and help
establish and encourage new community and
other groups.|
|A description of the principal
risks facing the charity|Para 1.46|We have budgeted very carefully and are in
proft. We aim to keep our £10k contngency in
place moving forward.
The grant received towards the Community
Centre rent has ended and we now have to
look for other grants to cover the loss. We can
increase hire charges if necessary as we are
very reasonably priced compared to other
community facilites.|
|Other|||
## **Structure, Governance and Management**
Description of charity’s trusts:
|Type of governing document
(trust deed, royal charter)|Para 1.25|Consttuton|
|---|---|---|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|unincorporated association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees and named ofcers by electon from
members of the community associaton. Must
be agreed by atendees at a meetng (1st and
2nd)|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
From the consttuton and training, additonal
meetngs etc|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any
related parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Alphington Community Association|
|---|---|
|Other name the charity uses||
|Registered charity number|1001339|
|Charity’s principal address|32, Fairfeld Road
Alphington
Exeter
EX2 8UF|
|||
## **Names of the charity trustees who manage the charity**
|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|Adrian Carpenter|Chairman/Trustee||Alphington Community Association|
|---|---|---|---|---|
||ShelleyIngham|Treasurer||Alphington Community Association|
||Kathryn Sidgwick|Secretary/Trustee||Alphington Community Association|
||Harold Seward|Trustee||Alphington Community Association|
||Margaret Clark|Trustee||Alphington Community Association|
||Bob Foale|Trustee||Alphington Community Association|
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## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|**Harold Seward**|||
|**Margaret Clark**|||
|**Adrian Carpenter**|||
|**Kathryn Sidgwick**|||
||||
||||
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|The Village Hall was gifted to Alphington and is held by the
Trustees. Funds are governed by the main Alphiington
Community Association, of which the 4 trustees are also
members|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this|The trustees of the Village Hall's roles and responsibilities
are listed in the constitution|
falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
> **Signature(s)** SIngham
**Full name(s)** Shelley Ingham
# **Position (eg Secretary, Chair, etc)**
Treasurer
**Date** 30/06/2024
**Balance Sheet as at 31 August 2024** Alphington Community Association As at 31 August 2024
Prepared by Tax and Financial Solutions Limited
## **Contents**
**3** Balance Sheet
Alphington Community Association Page 2 of 3
Balance Sheet as at 31 August 2024
## **Balance Sheet**
## **Alphington Community Association As at 31 August 2024**
|**Balance Sheet**
**Alphington Community Association**
**As at 31 August 2024**|**Balance Sheet**
**Alphington Community Association**
**As at 31 August 2024**|
|---|---|
|**31 AUG 2024**||
|**Fixed Assets**||
||**Tangible Assets**|
||Buildings
291,164|
||Less Accumulated Depreciation on Buildings
(2,912)|
||Plant & Machinery
43,501|
||Less Accumulated Depreciation on Plant and Machinery
(12,329)|
||**Total Tangible Assets**
**319,424**|
|**Total Fixed Assets**
**319,424**
**Current Assets**||
||**Cash at bank and in hand**|
||Alphington Community Assoc
12,361|
||Building Society (Skipton)
20,309|
||Petty Cash
93|
||**Total Cash at bank and in hand**
**32,762**|
||Accounts Receivable
1,358|
||Overpayment
282|
|**Total Current Assets**
**34,403**
**Creditors: amounts falling due withinone year**||
|Pensions Payable
162||
|HMRC Control Account
59||
|**Total Creditors: amounts falling due within one year**
**220**||
|**Net Current Assets (Liabilities)**
**34,182**||
|**Total Assets less Current Liabilities**
**353,606**||
|**Net Assets**
**353,606**
**Capital and Reserves**||
|Current Year Earnings
(3,588)||
|Reserves b/fwd
357,194||
|**Total Capital and Reserves**
**353,606**||
Alphington Community Association Page 3 of 3
Balance Sheet as at 31 August 2024
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## Independent Examiner’s Report
To the Alphington Community Association
Report on the accounts of the Association for year ending 31 August 2024.
## **Respective responsibilities of trustees and examiner**
The committee of the association is responsible for the preparation of the accounts. The committee considers that an audit is not required for this year under section 144 of the charities act 2011 (the charities act) and that an independent examination is needed.
## It is my responsibility to:
Examine the accounts under section 145 of the charities act; to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)[b] of the charities act; and to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below.
## **Independent Examiners Statement**
In connection with my examination, no matter has come to my attention:
1. Which gives me reasonable cause to believe that in any material respect, the requirements:
- (a) To keep accounting records in accordance with section 130 of the charities act; and
- (b) To prepare the accounts that accord with the accounting record and comply with the accounting requirements of the Charities Act
2. Have not been met; or to which, in my opinion, attention should be drawn to enable a proper understanding of the accounts to be reached.
Thursday 28[th] June 2025
Tax and Financial Solutions Limited Financial Accountants
# **Income and Expenditure for the year ended 31 August 2024** Alphington Community Association For the year ended 31 August 2024
Prepared by Tax and Financial Solutions Limited
## **Contents**
- **3** Income and Expenditure
Income and Expenditure for the year ended 31 August 2024
Alphington Community Association Page 2 of 4
## **Income and Expenditure**
## **Alphington Community Association For the year ended 31 August 2024**
|**Income and Expenditure**
**Alphington Community Association**
**For the year ended 31 August 2024**||
|---|---|
||**2024**|
|**Turnover**||
|Apple Day - Fundraising|262|
|Collection Tins|329|
|Deposit|20|
|Donations|855|
|Equipment Hire|30|
|Facilities Supplement|1,040|
|Fundraising|1,352|
|Interest Income|641|
|Kiln Firing|268|
|Projects|(105)|
|Room Hire|56,051|
|Shanty Fundraising Concert|504|
|Tudor Night - Fundraising Event|70|
|Unclaimed deposit|75|
|**Total Turnover**|**61,391**|
|**Gross Profit**|**61,391**|
|**Administrative Costs**||
|Advertising & Marketing|265|
|Annual Inspections|132|
|Audit & Accountancy fees|152|
|Bad Debts|1|
|Caretaking|(40)|
|Cleaning|816|
|Community Garden Project|153|
|Depreciation Expense|8,413|
|Employers National Insurance|1,073|
|Equipment|145|
|Garden Expenditure|818|
|General Expenses|400|
|Insurance|3,552|
|IT Software and Consumables|670|
|Licences|2,298|
|Light, Power, Heating|5,958|
|New Equipment|2,674|
|Parking Fine|160|
|Pensions Costs|1,140|
|Printing & Stationery|89|
|Rates|739|
|Rent|6,000|
Income and Expenditure for the year ended 31 August 2024
Alphington Community Association Page 3 of 4
Income and Expenditure
||**2024**|
|---|---|
|||
|Repairs & Maintenance|3,111|
|Salaries|25,544|
|Shared Expense/Overhead|14|
|Subscriptions|50|
|Supplies|543|
|Telephone & Internet|516|
|Waste Collection|338|
|Water|1,454|
|**Total Administrative Costs**|**67,178**|
|**Operating Profit**|**(5,786)**|
|**Other Income**||
|Chris Newman Memorial Fund - Donations|1,798|
|Mike Doherty Memorial Fund - Donations|400|
|**Total Other Income**|**2,199**|
|**Profit on Ordinary Activities Before Taxation**|**(3,588)**|
|**Profit after Taxation**|**(3,588)**|
Income and Expenditure for the year ended 31 August 2024
Alphington Community Association Page 4 of 4
01392 692 192
www.taxandfinancial.uk
admin@taxandfinancial.co.uk
## Independent Examiner’s Report
To the Alphington Community Association
Report on the accounts of the Association for year ending 31 August 2024.
## **Respective responsibilities of trustees and examiner**
The committee of the association is responsible for the preparation of the accounts. The committee considers that an audit is not required for this year under section 144 of the charities act 2011 (the charities act) and that an independent examination is needed.
## It is my responsibility to:
Examine the accounts under section 145 of the charities act; to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)[b] of the charities act; and to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below.
## **Independent Examiners Statement**
In connection with my examination, no matter has come to my attention:
1. Which gives me reasonable cause to believe that in any material respect, the requirements:
- (a) To keep accounting records in accordance with section 130 of the charities act; and
- (b) To prepare the accounts that accord with the accounting record and comply with the accounting requirements of the Charities Act
2. Have not been met; or to which, in my opinion, attention should be drawn to enable a proper understanding of the accounts to be reached.
Thursday 28[th] June 2025
Tax and Financial Solutions Limited Financial Accountants