## **Trustees’ Annual Report for the period**
## **From 1st Sept 2021 Period start date To 31st Aug 2022 Period end date Charity name: ALPHINGTON COMMUNITY ASSOCIATION Charity registration number: 11001339**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|(A)To promote the beneft of the inhabitants of
Alphington & its immediate surroundings without
distncton of sex or of politcal, religious or other
opinions by associatng the Local Authorites,
voluntary organisatons & inhabitants in a common
efort to advance educaton & to provide facilites
in the interests of social welfare for recreaton &
leisure tme occupaton with the object of
improving the conditons of life for the said
inhabitants.
(2)To establish or to secure the establishment of a
community centre & to maintain & manage, or to
cooperate with any Local Statutory Authority in
the maintenance & management of such a centre
for actvites promoted by the Associaton & its
consttuent bodies in furtherance of the above
objects.
The Charity shall be non-party in politics and
non-sectarian in religion|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Maintaining the Village Hall and Community
Centre by promotng and hiring out to local
organisatons i.e. youth and children's groups,
dancing groups, church functons, Women's
Insttute etc. Making sure that it is afordable
and accessible for everyone.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Ensuring that we have complied with the Charity
Commissions guidance on public beneft when
exercising any powers or dutes to which the
guidance is relevant.|
**Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference
|Policy on grant making|Para 1.38||
|---|---|---|
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|The Trustees, Ofcers and other volunteers from
the commitee members all help to run the
halls, ensure the contnuity of the spaces
available, Ensure the upkeep and safety of the
buildings and grounds. Work with community
groups to help introduce new programmes into
the halls for the beneft of all the community.
All of these volunteersgive their tme freely.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Our aim is hiring out the Village Hall and
Community Centre at afordable costs to ensure
that local groups and charites are able to aford
the rent and run successfully. Any profts are
reinvested into maintaining and improving the
facilites for the local groups and beneftng
everyone in the community.
The year has been challenging with the
increased capacity and lifing of restrictons
following the covid pandenmic.
With careful planning and budgetng we were
able to contnue when possible, make the halls
available as much as we could and increased the
cleaning and safety checks. We kept all the
services running. We helped get many people
back out into the communityagain.|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41|Both the Community Centre and Village Hall
were able to report a proft despite being in
recovery from lockdown and restrictons from
the Covid pandemic. Through careful planning,
budgetng and strict adherence to the
government guidelines we were able to open
when possible, provide spaces for groups when
others could not. We worked verycloselywith|
|||groups to ensure their safe return when possible
and have contnued to ofer groups reduced fees
to help them recover from the tmes they were
closed.
This year has seen more use of our facilites as
groups returned, albeit in smaller numbers.
Some more limited-sized groups needed
additonal help to return. We have a number of
new bookings including Table Tennis/Girl
Guides/Pilates/TaeKwando /Potery workshop,
but we have lost Didi Dance, personal training
sessions, the Gospel Church plus Alpha Men
which was a new initatve but sadly atracted
poor numbers.
We contnue to fundraise and add to the
facilites of the new Theatre and have major
plans for the installaton of CCTV, keypad entry,
new fre alarm system in all halls etc.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|We have helped raise over £4k for the
community garden project and allow the
gardening group to use the community centre
store and water buts.
We raised funds and a grant to replace the
Village Hall heatng
We raised funds towards the installaton of
CCTV,keypad entry,new fre alarm system.|
|Investment performance
against objectives|Para 1.41|Our investment in redeveloping the Village Hall
plus building and joining the new theatre to
make a mult-functonal complex has provided
fantastc facilites for both local residents, for
Exeter and beyond.|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|We contnue to report a proft due to the grants
and fundraising we have done which will go
towards various long term projects for both sites|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We only hold reserves towards specifc future
projects otherwise we try to try to keep to a
reserve of £10k. Now the building works are all
completely and the end of lockdown and a
return to normal open we have started major
fundraising for new cctv, door entry on both
buildings, new heatng,and a general
improvementplan for the CommunityCentre|
|Amount of reserves held|Para 1.22|£51k is currentlyheld includingthe £10k reserve|
|Reasons for holding zero
reserves|Para 1.22|We would only drop to 0 zero in exceptonal
circumstances and would look towards obtaining
additonal funding as we have access to short
term loans of £10k if required at very low
interest|
|Details of fund materially in
deficit|Para 1.24|We are in proft across all areas of the business|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|We have budgeted carefully to use the lockdown
grants which got us through to 2022. Our
caretaking/cleaning costs have increased with
the increase in footall and additonal cleaning
requirements. Our rent grant of £5 is likely to
stop soon and we have made contngencies to
have the funds already available to cover the
shortall for a year or more untl we secure any
additonalgrants or negotate a smaller rent.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Our normal source of funds is from hiring the
various halls and rooms etc. The last few years
this has been overtaken by grants and
fundraising due to the large redevelopment
projects we have undertaken. The grants are
decreasing and our bookings are increasing and
we expect our main funding to, once again, be
from room hire.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Our investment policy is to use any profts to
reinvest into the facilites we ofer and help
establish and encourage new community and
other groups.|
|A description of the principal
risks facing the charity|Para 1.46|Our risks are around recovery from the
pandemic. We have budgeted very carefully to
see us through to 2023 but will need to monitor
the situaton constantly.
The grant received towards the Community
Centre rent has ended and we have applied for
othe fundingfrom the Council from a diferent|
pot. However will not cover the rent in full and will need to ensure that we budget ahead to cover the additional rent in the future. Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Consttuton|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|unincorporated association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees and named ofcers by electon from
members of t he community associaton. Must
be agreed by atendees at a meetng (1st and
2nd)|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|
From the consttuton and training, additonal
meetngs etc|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Alphington Community Association|
|---|---|
|Other name the charity uses||
|Registered charity number|1001339|
|Charity’s principal address|32, Fairfeld Road
Alphington
Exeter
EX2 8UF|
|||
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Adrian Carpenter|Chairman/Trustee||Alphington Community Association|
||ShelleyIngham|Treasurer||Alphington Community Association|
||Kathryn Sidgwick|Secretary/Trustee||Alphington Community Association|
||Harold Seward|Trustee||Alphington Community Association|
||Margaret Clark|Trustee||Alphington Community Association|
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– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|**Harold Seward**|||
|**Margaret Clark**|||
|**Adrian Carpenter**|||
|**Kathryn Sidgwick**|||
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## **Funds held as custodian trustees on behalf of others**
Description of the assets The Village Hall was gifted to Alphington and is held by the held in this capacity Trustees. Funds are governed by the main Alphiington Community Association, of which the 4 trustees are also members Name and objects of the The trustees of the Village Hall's roles and responsibilities charity on whose behalf the are listed in the constitution assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
> **Signature(s)** SIngham
**Full name(s)** Shelley Ingham
**Position (eg Secretary,** Treasurer **Chair, etc)**
**Date**
14/05/2024
**Balance Sheet** Alphington Community Association As at 31 August 2022
Prepared by Tax & Financial Solutions Limited
## **Contents**
**3** Balance Sheet
Alphington Community Association Page 2 of 3
Balance Sheet
## **Balance Sheet**
## **Alphington Community Association As at 31 August 2022**
|**Balance Sheet**
**Alphington Community Association**
**As at 31 August 2022**|**Balance Sheet**
**Alphington Community Association**
**As at 31 August 2022**|
|---|---|
|**31 AUG 2022**||
|**Fixed Assets**||
||**Tangible Assets**|
||Buildings
283,424|
||Plant & Machinery
4,272|
||Less Accumulated Depreciation on Plant and Machinery
(1,185)|
||**Total Tangible Assets**
**286,511**|
|**Total Fixed Assets**
**286,511**
**Current Assets**||
||**Cash at bank and in hand**|
||Alphington Community Assoc
32,924|
||Building Society (Skipton)
17,467|
||**Total Cash at bank and in hand**
**50,391**|
||Accounts Receivable
728|
|**Total Current Assets**
**51,119**
**Creditors: amounts falling due withinone year**||
|Wages Payable - Payroll
1,713||
|HMRC Control Account
1,595||
|**Total Creditors: amounts falling due within one year**
**3,309**||
|**Net Current Assets (Liabilities)**
**47,811**||
|**Total Assets less Current Liabilities**
**334,321**||
|**Net Assets**
**334,321**
**Capital and Reserves**||
|Current Year Earnings
24,971||
|Reserves b/fwd
309,351||
|**Total Capital and Reserves**
**334,321**||
Alphington Community Association Page 3 of 3
Balance Sheet
**Receipts and Payments** Alphington Community Association For the year ended 31 August 2022
Prepared by Tax & Financial Solutions Limited
## **Contents**
- **3** Receipts and Payments
Alphington Community Association Page 2 of 4
Receipts and Payments
## **Receipts and Payments**
## **Alphington Community Association For the year ended 31 August 2022**
|**Receipts and Payments**
**Alphington Community Association**
**For the year ended 31 August 2022**||
|---|---|
||**2022**|
|**Turnover**||
|Alpha Men's Social Group|(87)|
|Art Groups Projects|10|
|Blinds for Photography Group|(44)|
|Collection Tins|123|
|Community Garden Project|4,777|
|Deposit|300|
|Donations|140|
|Fundraising|24|
|Grants DCC/ECC|5,259|
|Interest Income|59|
|Kiln Firing|400|
|Kiln Project|314|
|Room Hire|42,940|
|Short Mat Bowls|21|
|Table Tennis Group|515|
|**Total Turnover**|**54,751**|
|**Cost of Sales**||
|Direct Wages|590|
|**Total Cost of Sales**|**590**|
|**Gross Profit**|**54,160**|
|**Administrative Costs**||
|Advertising & Marketing|368|
|Audit & Accountancy fees|362|
|Bank Fees|(138)|
|Charitable and Political Donations|50|
|Cleaning|797|
|Depreciation Expense|545|
|Employers National Insurance|951|
|Equipment|234|
|Garden Expenditure|168|
|General Expenses|70|
|Insurance|2,243|
|Interest Paid|-|
|Light, Power, Heating|3,307|
|New Equipment|841|
|PPE Costs|26|
|Printing & Stationery|55|
|Rates|711|
|Rent|1,316|
Alphington Community Association Page 3 of 4
Receipts and Payments
Receipts and Payments
||**2022**|
|---|---|
|||
|Repairs & Maintenance|2,224|
|Salaries|15,392|
|Subscriptions|60|
|Supplies|316|
|Telephone & Internet|563|
|Waste Collection|142|
|**Total Administrative Costs**|**30,603**|
|**Operating Profit**|**23,557**|
|**Other Income**||
|Government Grant|1,413|
|**Total Other Income**|**1,413**|
|**Profit on Ordinary Activities Before Taxation**|**24,971**|
|**Profit after Taxation**|**24,971**|
Alphington Community Association Page 4 of 4
Receipts and Payments
01392 692 192
www.taxandfinancial.uk
admin@taxandfinancial.co.uk
## Independent Examiner’s Report
To the Alphington Community Association
Report on the accounts of the Association for year ending 31 August 2022.
## **Respective responsibilities of trustees and examiner**
The committee of the association is responsible for the preparation of the accounts. The committee considers that an audit is not required for this year under section 144 of the charities act 2011 (the charities act) and that an independent examination is needed.
## It is my responsibility to:
Examine the accounts under section 145 of the charities act; to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)[b] of the charities act; and to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below.
## **Independent Examiners Statement**
In connection with my examination, no matter has come to my attention:
1. Which gives me reasonable cause to believe that in any material respect, the requirements:
- (a) To keep accounting records in accordance with section 130 of the charities act; and
- (b) To prepare the accounts that accord with the accounting record and comply with the accounting requirements of the Charities Act
2. Have not been met; or to which, in my opinion, attention should be drawn to enable a proper understanding of the accounts to be reached.
Thursday 9[th] May 2024
Anita Cocks Director
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Higher Upcott
Chudleigh, Newton Abbot, TQ13 0DN
Company Reg: 10521395
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