## **Trustees’ Annual Report for the period**
**From 1st Sept 2020 Period start date To 31st Aug 2021 Period end date Charity name: ALPHINGTON COMMUNITY ASSOCIATION**
## **Charity registration number: 11001339**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|(A)To promote the beneft of the
inhabitants of Alphington & its
immediate surroundings without
distinction of sex or of political, religious
or other opinions by associating the
Local Authorities, voluntary organisations
& inhabitants in a common efort to
advance education & to provide facilities
in the interests of social welfare for
recreation & leisure time occupation with
the object of improving the conditions of
life for the said inhabitants.
(2)To establish or to secure the
establishment of a community centre &
to maintain & manage, or to cooperate
with any Local Statutory Authority in the
maintenance & management of such a
centre for activities promoted by the
Association & its constituent bodies in
furtherance of the above objects.
The Charity shall be non-party in politics and
non-sectarian in religion|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Maintaining the Village Hall and
Community Centre by promoting and
hiring out to local organisations i.e.
youth and children's groups, dancing
groups, church functions, Women's
Institute etc. Making sure that it is
afordable and accessibleforeveryone.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Ensuring that we have complied with
the Charity Commissions guidance on
public beneft when exercising any
powers or duties to which the guidance
is relevant.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|The Trustees, Ofcers and other
volunteers from the committee
members all help to run the halls,
ensure the continuity of the spaces
available, Ensure the upkeep and
safety of the buildings and grounds.
Work with community groups to help
introduce new programmes into the
halls for the beneft of all the
community. All of these volunteers
givetheir timefreely.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Our aim is hiring out the Village Hall
and Community Centre at afordable
costs to ensure that local groups and
charities are able to aford the rent and
run successfully. Any profts are
reinvested into maintaining and
improving the facilities for the local
groups and beneftting everyone in the
community.
The year has been challenging with the
continues restricts, lockdowns and
general difculties around the covid
pandenmic.
With careful planning and budgeting
we were able to continue when
possible, make the halls available as
much as we could and during the
lockdown times keep the halls clean
and all the services running. We
helped get many people back out into
the community again.|
**Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41|
Both the Community Centre and
Village Hall were able to report a proft
despite being in lockdown and
restrictions from the Covid pandemic.
Through careful planning, budgeting
and strict adherence to the
governament guidelines we were able
to open when possible. We worked
very closely with groups to ensure their
safe return when possible.
All fundraising and grants went
towards the Theatre rebuild and we
were able to use the space from
August 2020 with the concrete foor.
The laminate fooring being laid in
January 2021 after further fundraising
took place to cover the £7k cost.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|Our aim was to complete the
Alphington Theatre and we were able
to complete it ahead of schedule. We
have raised funds and grants to cover
all of the cost and complete the
theatre to be able to open it. We
raised funds to complete the fooring in
the Theatre and also to replace the
Village Hall heating. Plus starting the
fundraising for various other planned
projectswhich has gonewell.|
|Investment performance
against objectives|Para 1.41|Our investment in redeveloping the
Village Hall plus building and joining
the new theatre to make a multi-
functional complex has provided
fantastic facilities for both local
residents, for Exeter and beyond. The
buildings is owned on behalf of the
village and is now worth well over
1.4m|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|We continue to report a proft due to
the grants and fundraising we have
done which will go towards various
long term projects for both sites|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We only hold reserves towards specifc
future projects otherwise we try to try
to keep to a reserve of £10k. Now the
building works are all completely and
the end of lockdown and a return to
normal open we have started major
fundraising for new cctv, door entry on
both buildings, new heating,and a
general improvement plan for the
Community Centre|
|Amount of reserves held|Para 1.22|£25k is currently held including the
£10k reserve|
|Reasons for holding zero
reserves|Para 1.22|We would only drop to 0 zero in
exceptional circumstances and would
look towards obtaining additional
funding as we have access to short
term loans of £10k if required at very
low interest|
|Details of fund materially in
deficit|Para 1.24|We are in proft across all areas of the
business|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|We have budgeted carefully to use the
lockdown grant to get us though to
2022. One of our main costs is cleaning
and we have increased the hours of
the caretaker to include cleaning after
the volunteers are no longer used. We
are concerned that our rent grant of
£5k which we received annually is
likely to stop. We will need to look for
additional funding streams/grants|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|||
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Our normal source of funds is from
hiring the various halls and rooms etc.
The last few years this has been
overtaken by grants and fundraising
due to the large redevelopment
projectswehave undertaken.|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Our investment policy is to use any
profts to reinvest into the facilities we
ofer and help establish and encourage
new community and other groups.|
|A description of the principal
risks facing the charity|Para 1.46|Our risks are around recovery from the
pandemic. We have budgeted very
carefully to see us through to 2022 but
will need to monitor the situation
constantly.
The grant receivedtowardsthe|
Community Centre rent has ended and we have applied for other funding from the Council. However will not cover the rent in full and will need to ensure that we budget ahead to cover the additional rent in the future. Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|unincorporated association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees and named ofcers by
election from members of t he
community association. Must be
agreed by attendees at a meeting (1st
and 2nd)|
## **Additional information (optional)**
|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**|
|---|---|---|
|You may choose to include further statements where relevant about:|||
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|From the constitution and training,
additional meetings etc|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Alphington Community Association|
|---|---|
|Other name the charity uses||
|Registered charity number|1001339|
|Charity’s principal address|32, Fairfeld Road
Alphington
Exeter
EX2 8UF|
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**Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Adrian Carpenter|Chairman/Trustee||Alphington Community Association|
||ShelleyIngham|Treasurer||Alphington Community Association|
||Kathryn Sidgwick|Secretary/Trustee|Trustee from Nov 19|Alphington Community Association|
||Harold Seward|Trustee||Alphington Community Association|
||Margaret Clark|Trustee|Trustee from Nov 19|Alphington Community Association|
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– Corporate trustees names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|**Harold Seward**|||
|**Margaret Clark**|**From Nov 2019**||
|**Adrian Carpenter**|||
|**Kathryn Sidgwick**|**From Nov 2019**||
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## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
> **Signature(s)** SIngham
**Full name(s)** Shelley Ingham
**Position (eg Secretary,** Treasurer **Chair, etc)**
**Date**
07/12/2023
**Balance Sheet** Alphington Community Association As at 31 August 2021
Prepared by Tax & Financial Solutions Limited
## **Contents**
**3** Balance Sheet
Alphington Community Association Page 2 of 3
Balance Sheet
## **Balance Sheet**
## **Alphington Community Association As at 31 August 2021**
|**Balance Sheet**
**Alphington Community Association**
**As at 31 August 2021**|**Balance Sheet**
**Alphington Community Association**
**As at 31 August 2021**|
|---|---|
|**31 AUG 2021**||
|**Fixed Assets**||
||**Tangible Assets**|
||Buildings
275,424|
||Plant & Machinery
4,272|
||Less Accumulated Depreciation on Plant and Machinery
(641)|
||**Total Tangible Assets**
**279,055**|
|**Total Fixed Assets**
**279,055**
**Current Assets**||
||**Cash at bank and in hand**|
||Alphington Community Assoc
27,976|
||Building Society (Skipton)
2,408|
||**Total Cash at bank and in hand**
**30,384**|
||Accounts Receivable
236|
|**Total Current Assets**
**30,620**
**Creditors: amounts falling due withinone year**||
|NIC Payable
20||
|PAYE Payable
28||
|Wages Payable - Payroll
277||
|**Total Creditors: amounts falling due within one year**
**325**||
|**Net Current Assets (Liabilities)**
**30,295**||
|**Total Assets less Current Liabilities**
**309,351**||
|**Net Assets**
**309,351**
**Capital and Reserves**||
|Current Year Earnings
51,888||
|Reserves b/fwd
257,463||
|**Total Capital and Reserves**
**309,351**||
Alphington Community Association Page 3 of 3
Balance Sheet
**Receipts and payments** Alphington Community Association For the year ended 31 August 2021
Prepared by Tax & Financial Solutions Limited
## **Contents**
- **3** Receipts and Payments
Alphington Community Association Page 2 of 4
Receipts and payments
## **Receipts and Payments**
## **Alphington Community Association For the year ended 31 August 2021**
|**Receipts and Payments**
**Alphington Community Association**
**For the year ended 31 August 2021**||
|---|---|
||**2021**|
|**Receipts**||
|Collection Tins|147|
|Computer Support Group|458|
|Deposit|436|
|Donations|97|
|Fundraising|172|
|Grants DCC/ECC|35,862|
|Interest Income|1|
|Room Hire|15,289|
|Theatre - Floor fundraising campaign|5,992|
|Alphatots Restart Project|307|
|Grant for Theatre Rebuild Project|6,000|
|Kiln Project|2,816|
|Rent Grant|5,000|
|**Total Receipts**|**72,576**|
|**Cost of Sales**||
|Direct Wages|8,470|
|**Total Cost of Sales**|**8,470**|
|**Total Receipts**|**64,107**|
|**Payments**||
|Advertising & Marketing|100|
|Audit & Accountancy fees|324|
|Cleaning|523|
|Depreciation Expense|641|
|Equipment|323|
|Garden Expenditure|48|
|Insurance|1,577|
|Interest Paid|601|
|Light, Power, Heating|4,344|
|PPE Costs|130|
|Rates|101|
|Rent|6,612|
|Repairs & Maintenance|1,404|
|Salaries|1,484|
|Subscriptions|60|
|Telephone & Internet|505|
|Waste Collection|179|
|Supplies|121|
|**Total Payments**|**19,076**|
Alphington Community Association Page 3 of 4
Receipts and payments
Receipts and Payments
||**2021**|
|---|---|
|||
|**Surplus/(Deficit)**|**45,031**|
|**Other Income**||
|Government Grant|7,879|
|**Total Other Income**|**7,879**|
|**Surplus/(Deficit)**|**52,910**|
|**Surplus/(Deficit)**|**52,910**|
Alphington Community Association Page 4 of 4
Receipts and payments
01392 692 192
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admin@taxandfinancial.co.uk
## Independent Examiner’s Report
To the Alphington Community Association
Report on the accounts of the Association for year ending 31 August 2021.
## **Respective responsibilities of trustees and examiner**
The committee of the association is responsible for the preparation of the accounts. The committee considers that an audit is not required for this year under section 144 of the charities act 2011 (the charities act) and that an independent examination is needed.
## It is my responsibility to:
Examine the accounts under section 145 of the charities act; to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)[b] of the charities act; and to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below.
## **Independent Examiners Statement**
In connection with my examination, no matter has come to my attention:
1. Which gives me reasonable cause to believe that in any material respect, the requirements:
- (a) To keep accounting records in accordance with section 130 of the charities act; and
- (b) To prepare the accounts that accord with the accounting record and comply with the accounting requirements of the Charities Act
2. Have not been met; or to which, in my opinion, attention should be drawn to enable a proper understanding of the accounts to be reached.
Wednesday 6[th] December 2023
Anita Cocks Director
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Higher Upcott
Chudleigh, Newton Abbot, TQ13 0DN
Company Reg: 10521395
VAT: 260987472
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