ARUN YOUTH AQUA CENTRE
ANNUAL REPORT AND ACCOUNTS
FOR THE FINANCIAL YEAR
ENDED 31st OCTOBER 2021
ARUN YOUTH AQUA CENTRE
ANNUAL REPORT AND ACCOUNTS
FOR THE FINANCIAL YEAR ENDED 31[st] OCTOBER 2021
| CONTENTS | |
|---|---|
| Pages | |
| General Information | 1 |
| Independent Examiner's Report | 2 |
| Chairmans Report | 3 to 4 |
| Reciepts and Payments | 5 |
| Statement of Assets | 6 |
ARUN YOUTH AQUA CENTRE
ANNUAL REPORT AND ACCOUNTS
FOR THE FINANCIAL YEAR ENDED 31st OCTOBER 2021
TRUSTEES/MANAGEMENT COMMITTEE
Roger Elliman Chairman Jan Elliman Secretary and Treasurer Max Clarke Rob Elliott James Millett Richard Renson Jason Brockhurst Claire Stevens Nick Berry
SECRETARY & TREASURER
CENTRE ADDRESS
INDEPENDENT EXAMINER
Mrs Janet Elliman 62 White Horses Way Littlehampton West Sussex BN17 6NR Not a Postal Address The Boat Compound Hendon Avenue Littlehamton West Sussex BN16 2NB Edward Pope 18 Beaumont Park Littlehampton West Sussex BN17 6PE
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ARUN YOUTH AQUA CENTRE+B1:B15
ANNUAL REPORT AND ACCOUNTS
FOR THE FINANCIAL YEAR ENDED 31st OCTOBER 2021
CHAIRMANS REPORT
The object of the Charity is to help and educate young people through water-based activities and to help them to develop their physical and mental capabilities as individuals and as members of society. The Management Committee provides the resources necessary to train the young people to standards in water sports laid down by the National governing bodies with an overriding emphasis on safety. The Centre has RYA approved Child Protection Procedures and Equity policies in place and any adult who spends significant time with the youngsters has DBS checks in place also provided by the RYA.
Covid has again dominated everything the Centre has been able to achieve this season, with guidelines being produced at times seemingly on a daily basis both from the Government and their interpretation by the RYA we were finally able to get the season started on May 19th again with single handed sailing only. The double handers having very limited use this season withe the new Fusions only one outing all season for a variety of reasons.
We in total were able to offer sailing to 32 youngsters and succesfully ran an Oppie course comprising 6 young sailors on Mewsbrook lake. It is easy to overlook the fact that the AYAC is totally dependent on voluntary help. Without volunteer, qualified Instructors, Safety Boat Crew and competent Beach Duty cover the Centre could not operate and a continuing factor to the success of the Centre is the high level of active involvement by the members’ parents other than those who have recognized qualifications.
Apart from donating time to serve as members of the Management Committee, it’s these parents who: -
- Provide the necessary support for beach duty, providing on shore safety cover whilst the youngsters are on the water.
· Undertake the necessary training including 1st Aid, Powerboat Level 2 and Safety Boat to assist the Instructors to drive the Safety boats, act as competent helms in the dinghies and assist on shore.
- Maintain the grounds and buildings by attending working parties during the year.
This season the parental contribution has been excellent, indeed has been a mandatory part of our Covid protocols to assist with launching and recovery.
The Centre has been very grateful to our Senior Instructors, Tony Hammond, James Millett, Rob Elliot, Rachel Folley and Richard Renson for the time and effort into running the sessions, particularly Rob and Richard who continued in the roles of RYA Principle and Chief Sailing Instructor respectively.
Claire Stevens has singlehandedly redesigned and much improved the Centre's web site a significant upgrade on the old, the mainstay of communications is now on our Facebook page which atttracts many visitors, and internal day to day communications via the Centre's Whatsapp Group.
The Management Committee at the end of year to 31st October 2021 was, all of who are continuing for the next season. Roger Elliman Chairman
Jan Elliman Secretary and Treasurer Max Clarke Rob Elliott RYA Principle
Claire Stevens James Millett Nick Berry Jason Brockhurst Richard Renson
Denny Harris though not a member of the committee has undertaken the role of Child Protection offcer
FINANCES
The Centre normally relies upon regular annual fund-raising activities that, together with the voluntary support help to maintain affordable membership fees that offer tremendous value for money. This Covid year however has meant that again all our fundraising activities have been curtailed. We applied for and recieved a total of Government support for businesses of £16k including a restart grant of £8k and support from ADC of £477. The Centre also applied for and recieved £800 grant aid for Oppie sails and rigs from Littlehampton Town Council. We have held our membership fees at the 2020 level and will continue to do so for 2022.
At the start of the season the Centre ran on behalf of Brighton Sailing Club an introduction to sailing for their members utilising our Sport 14 dinghies which realised over £1k, also running a PB2 and Safety boat course for its own members during in the season.
In common with many voluntary organizations within the Arun District the Centre continued to receive a proportion of the discretionary rate relief and was required to pay 5% of its total rateable charge. This year’s claim of Gift Aid generated £1424, the fuel duty refund has been applied for but not yet received for next the financial year.
The Centre managed to sell on all of the Comet dinghies, one to an individule and the remainder to a sailing centre, we had absolutly no luck in disposing of any of the two 420 dinghies despite a few enquiries, they are likely to have to be scrapped before the start of the 2022 season. With a combination of of the dinghy fund monies and Covid grants the Centre has purchased 3 Fusion dinghies and carried out major refurbishment of its fleet of Topper and Feva dinghies, (expenditure on rope for halyards etc. alone came to £620 with Topper kickers at £950) work on the Laser fleet is ongoing.
SOCIAL
Social events have been totally curtailed until mid season with no events permitted until Covid restrictions were relaxed from July onwards and for the first year ever there was no Centre AGM, a Zoom meeting of the committee was held to approve the Centre's accounts and fix the membership fee for 2021 at the end of 2020. Even our usual sailing week planned in August only managed one day of sailing, however the highlight of the season was a briliantly successful Cobnor weekend with 6 youngsters ably led by Tony Hammond and Richrad Renson supported by Jason and Laura Brockhurst.
SAILING
Our Sailing activities were seriously curtailed due to the Covid situation with a later than planned start in singlehanders again. This season we were able to run one session of our successful Mewsbrook lake Oppies and hopefully have generated at least 4 new members for the start of next season. We entered but in the event did not participate in Barts Bash this season (lack of safety boat cover and interest from the youngsters!)
A stupendous early and mid-season weather wise with some absolutely fabulous sailing (and paddle boarding) during the hot spell but the back end of the season was again marred with very poor conditions. We had some 255 Junior sessions on the water up 30% on 2020 with 31 sessions on the water, a great achievement. Covid prevented any new or non-sailors from attending early in the season as it is not possible to run two handed dinghies (Instructor + novice sailor/s) with the social distancing rules in place which changed from July 19th when our Oppie sessions were also able to commence.
Lauren Steven succesfully completed her Dinghy Instructors and Will Dadswell and Amie Berry has successfully upgraded their RYA Instructors to include doublehander sailing.
RYA Inspection with Martin Hughes was successfully navigated with only a very minor comment on the inspection report. The Centre remains an part of the RYA the OnBoard programme, all of WSSYSA events were cancelled. Very few Adult only sailing sessions were enthusiastically attended.
Strategy for the next few years:-
· Membership: - We obviously face a major challenge in building the Centre’s membership up again to the levels seen in the years 2010-16. The senior Instructor and Instructor pool is healthier than it has ever been so we will be developing strategies in line with Covid permissible regulations to ensure the Centre is well able to publicize and attract youngsters when we are able.
· Dinghy Replacement:- The Fund now stands at £4040 and a final push should see us able to start to replace the Comets, the additional Fevas require re rigging and a couple of the newer foils which will be completed before the start of the next season. · Our Finances for the moment are able to support the Centre for at least another two seasons however we cannot rely on another £10k grant from the government and need to raise our membership and funding back to pre Covid levels.
Roger Elliman Nov-21 for and on behalf of the Management Committee
ARUN YOUTH AQUA CENTRE
ANNUAL REPORT AND ACCOUNTS
FOR THE FINANCIAL YEAR ENDED 31[st] OCTOBER 2021
RECEIPTS AND PAYMENTS ACCOUNT
| Receipts Donations, Grants and Sponsorship Operating Income Membership Fees Gift Aid Refund Membership fees Fuel Excise Duty Refund Fund Raising Other Income Total Receipts Less Payments Cost of Generating Funds Fund Raising Social Events Activity Costs Courses and Training Dinghy and Safety Boat Maintenance Small Equipment Items New Equipment Building and Ramp Maintenance Fuel for Safety Boat Sundry Administration Costs Rent, Rates, Water, Electricity and Insurance Professional Fees General Administration Expenese Total Payments Excess of Receipts over Payments Balance at Bank as at 1 November 2020 Balance at Bank as at 31 October 2021 |
165 208 |
2021 21822 2400 2264 0 1976 929 29391 |
2020 13052 940 1509 300 1832 0 |
|||
|---|---|---|---|---|---|---|
| 29391 | 17633 | |||||
| 1618 624 |
||||||
| 373 | 2242 | |||||
| 201 10354 120 12808 39 329 280 |
238 2441 475 0 236 233 0 |
|||||
| 24131 | 3623 | |||||
| 4436 75 205 |
3652 75 205 |
|||||
| 4716 | 3932 | |||||
| 29220 | 9797 | |||||
| 171 15399 |
7836 7563 15399 |
|||||
| 15570 |
ARUN YOUTH AQUA CENTRE
ANNUAL REPORT AND ACCOUNTS
FOR THE FINANCIAL YEAR ENDED 31[st] OCTOBER 2021
STATEMENT OF ASSETS AND LIABILITES
MONETARY ASSETS
| MONETARY ASSETS | ||
|---|---|---|
| 2021 | 2020 | |
| Bank Current Account | 15570 | 15399 |
| Cash in hand | 0 | 0 |
| OTHER ASSETS | ||
| Stock of Confectionary etc | 0 | 0 |
BUILDINGS BOATS AND EQUIPMENT
The Centre's Buildings, including changing rooms and safety boat shed were revalued during 2011 and valuation amounted to £25750. The Centre's compound was relocated to the east and three new buildings were supplied to facilitate the move by the developers, a safety boat storage and changing facilities for Male and Female instructors, the cost of which was £34k (the buildings cost £12k) which has now been included in the Centre's total assets.
The Centre's dinghys, safety boats and engines were revalued during 2011 and amounted to £69915 purchase of engines has increased that sum to £79,085 nett as the Centre's Valiant RIB was sold with the Yamaha engine for £800. A new Suzuki Engine purchased and fitted to the Searider RIB following an Insurance claim when the Mercury engine was stolen from the Centre Compound of the back of the Valiant RIB valued at £7062 (Installed). The Centre purchased 3 Fusion Dinghies during the year for £12804
Note 1
The Centre is actively fund raising to replace its fleet of Comet Dinghies which are now over 16 years old. The replacement fund now stands at £4060.