## **Trustees Annual Report**
# **1[st] September 2023 – 31[st] August 2024**
## Ryarsh School PTA (Charity Number: 1000980)
Ryarsh Primary School, Birling Road, Kent ME19 5LS
**Chair** : R.N **Vice Chairs** : R.H & L.M **Treasurer** : S.J **Secretary** : S.C
Our Parent Teacher and Friends Association (PTFA) serves to foster closer relationships between the school, parents, and the wider community, ultimately enhancing the educational experience for students. It achieves this through fundraising, social events, and communication, working to improve resources, equipment, and extracurricular activities at the school.
## **Highlights this year:**
- Fireworks (£4915.26 profit)
- Christmas Raffle (£1865.54 profit)
- Discos (£1348.33 profit)
- CircusFest (£6197.61 profit)
## **Total funding to school over £10,000**
P a g e 1 | 2
Just some of the following experiences and resources provided for our children:
## Curriculum:
- Reading Resources (£1075.83)
- Maths resources (£1869.32)
- OPAL (£1467.60)
## Experiences:
- Kapla Workshop (£915)
- Reindeer Visit (£925)
- World Book Day Theatre Production (£699)
## Ryarsh Traditions:
- Reception New Starter Welcome Meeting and Gifts (£241.07)
- Christmas Lunch and Movie Afternoon (£264.35)
- Year 6 Leavers Hoodies (£610)
## **Future Plans:**
- Engage more volunteers from the school community to enhance fundraising ideas and opportunities
- Support the funding of the Well-Being Pod (Outdoor Classroom)
- Engage with local initiatives to support fundraising
P a g e 2 | 2
## **Ryarsh PTFA Accounts 1 September 2023 - 31 August 2024**
||**Income**||
|---|---|---|
|**100 Club Tickets**||**£875.00**|
|Square Old||£7,228.71|
|Square New||£10,060.61|
|**Square Total**||**£17,289.32**|
|**Cash Total**||**£14,419.73**|
|**Other Income**||**£3,191.64**|
|**Income Total**||**£35,775.69**|
|**Total Profit**||**£8,880.99**|
|**Expenditure**||
|---|---|
|**100 Club Prizes**|**£437.50**|
|Expenses - PTFA Funding|£10,786.82|
|Expenses - Operating|£493.96|
|Expenses - Events|£15,176.42|
|**Expenses Total**|**£26,457.20**|
|**Total Expenditure**|**£26,894.70**|
||**PTFA Report September 2022 - Au**|
|---|---|
|||
||**2024**
**2023**
**2022**
**2021**
**2020**|
|||
|**Opening Balance**|**£19,691.32**
**£19,220.62**
**£12,722.30**
**£11,262.83**
**£14,026.69**|
|||
|**Net Income**|**£35,775.69**
**£35,720.55**
**£23,984.76**
**£15,972.16**
**£9,833.27**|
|||
|**Net Expenditure**|**£26,894.70**
**-£34,814.31**
**-£17,486.44**
**£14,512.69**
**£12,597.13**|
|||
|**Closing Balance**|**£28,572.31**
**£20,126.86**
**£19,220.62**
**£12,722.30**
**£11,262.83**|
|||
|**Bank Balance**|**£27,922.82**
**£19,691.32**
**£17,147.92**
**£11,559.49**
**£11,224.16**|
|Cash In Hand|649.49
435.54
2,072.70
1,162.81
38.67|
||28572.31
**20,126.86**
**19,220.62**
**12,722.30**
**11,262.83**|
|||
||0.00
0.00
**0.00**
**0.00**
**0.00**|
## **gust 2023**
|**2019**|**2018**|**2017**|**2016**|**2015**||
|---|---|---|---|---|---|
|**£27,530.19**|**£22,187.03**|**£22,566.16**|**£11,694.91**|**£7,400.03**||
|**£15,700.23**|**£16,840.70**|**£10,582.28**|**£11,318.79**|**£13,764.90**||
|**£29,203.73**|**£11,497.54**|**£10,961.41**|**£447.54**|**£9,470.02**||
|**£14,026.69**|**£27,530.19**|**£22,187.03**|**£22,566.16**|**£11,694.91**||
|**£13,911.05**|**£25,820.08**|**£21,076.62**||||
|115.64|1,710.11|1,110.41||||
|**14,026.69**|**27,530.19**|**22,187.03**||||
|||||||
|**0.00**|**0.00**|**0.00**||||
## **Barclays Business Accounts - September 2023 to August 2024**
|**Opening Balance 01.09.2023**|**£19,691.32**|
|---|---|
|**Closing Balance 31.08.2024**|**£27,922.82**|
|**Date**|**In**|**Out**|**Final Balance**|
|---|---|---|---|
|01.09.2023|£1,811.63|£222.30|£21,280.65|
|01.10.2023|£5,574.80|£5,095.90|£21,759.55|
|01.11.2023|£8,791.68|£6,471.74|£24,079.49|
|01.12.2023|£1,738.47|£378.36|£25,439.60|
|01.01.2024|£486.23|£214.49|£25,711.34|
|01.02.2024|£315.98|£136.00|£25,891.32|
|01.03.2024|£547.78|£6,432.11|£20,006.99|
|01.04.2024|£97.21|£354.60|£19,749.60|
|01.05.2024|£6,716.14|£1,315.68|£25,150.06|
|01.06.2024|£3,578.47|£3,248.57|£25,479.96|
|01.07.2024|£6,660.83|£4,313.46|£27,827.33|
|01.08.2024|£95.49|£0.00|£27,922.82|
|**Totals**|**£36,414.71**|**-£28,183.21**|**£27,922.82**|
|**Month**|**Total Income**|**Square Fees **|**Total**||
|---|---|---|---|---|
|September|£2,203.00|£60.94|£2,142.06||
|October|£4,461.50|£136.07|£4,325.43||
|November|£777.50|£16.28|£761.22|**up until 4/11/23**|
|December|||£0.00||
|January|||£0.00||
|February|||£0.00||
|March|||£0.00||
|April|||£0.00||
|May|||£0.00||
|June|||£0.00||
|July|||£0.00||
|August|||£0.00||
||**Total**||**£7,228.71**||
£213.29
|**Month**|**Total Income**|**Square Fees **|**Total**|
|---|---|---|---|
|September
£0.00
£0.00
£0.00
October
£0.00
£0.00
£0.00
November
£310.00
£7.84
£302.16
December
£1,675.00
£14.73
£1,660.27
January
£0.00
February
£220.50
£13.10
£207.40
March
£547.00
£28.79
£518.21
April
£70.00
£1.81
£68.19
May
£3,753.50
£97.64
£3,655.86
June
£3,323.00
£95.34
£3,227.66
July
£383.50
£20.11
£363.39
August
£59.00
£1.53
£57.47||||
|**£10,060.61**
**Total**||||
|Date|Amount Received|Amount Paid Out|
|---|---|---|
|September|£81.00|-£40.50|
|October|£72.00|-£36.00|
|November|£72.00|-£36.00|
|December|£74.00|-£37.00|
|January|£72.00|-£36.00|
|February|£72.00|-£36.00|
|March|£75.00|-£37.50|
|April|£73.00|-£36.50|
|May|£74.00|-£37.00|
|June|£74.00|-£37.00|
|July|£72.00|-£36.00|
|August|£64.00|-£32.00|
||||
|**Totals**
**£875.00**
**-£437.50**|||
|**Date**|**Event**
**Value**
**Banked/Other**
**Date Banked/Notes**|
|---|---|
|04.11.2023|Cash handed over from 22/23
£435.54
£400.00 Used for fireworks floats
PTFA Fireworks Event 2023
£7,690.65
£7,290.00 09.11.2023
PTFA Christmas 2023 - Nativity Collections
£47.10
PTFA Christmas 2023 - Secret Santa
£399.50
PTFA Christmas 2023 - Raffle Cash Payments
£55.00
Uniform Sales
£60.10
PTFA CircusFest Event 2024
£5,712.49
£5,660.49 22.07.2024
Cash swapped for BACS - Leybourne FC
£0.00
£400.00 BACS received
Other
£19.35
**Total Cash Received**
**£14,419.73**
**Total Banked**
**£13,750.49**
**Total Left Over (Cash in Hand)**
**£669.24**|
||**In**|**Out**|**Total**|
|---|---|---|---|
|EasyFundraisng|£326.62||£326.62|
|Uniformed|£152.17||£152.17|
|Salvation Army|£27.36||£27.36|
|BNY Matched Funding|£2,685.49||£2,685.49|
||||£0.00|
||||£0.00|
||||£0.00|
||||£0.00|
|||||
|**£3,191.64**
**Total**||||
£0.00
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees** Charity Name Ryarsh School Parent Teacher Association **On accounts for the year** 31[st] August 2024 **Charity no** 1000980 **ended (if any) Set out on pages** 1-10 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 08 / 2024** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination other than that disclosed below which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Date:** 23/6/25 **Signed:** ~~—_~~ **Name:** Caroline Gardener **Relevant professional** ACA (Membership No: 9266549) **qualification(s) or body (if any):**
1
**Oct 2018**
**IER**
**Address:** Charlton House, Birling Road, Ryarsh, Kent ME19 5JS
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of** A bank account balance of £4,708.45 has been excluded from the accounts **any items that the** relating to a balance that the charity has “ring-fenced” for a particular use. **examiner wishes to** Expenditure has been historically overstated to the same value. The bank **disclose** . balance should have been included in the reserves regardless of its intended use and thus reserves are understated.
A concern was raised by the examiner over the VAT treatment of purchases by Ryarsh Primary School on behalf of the Charity and the subsequent recharge invoices raised from the School to the Charity. The Charity sought guidance from the Schools Financial Services team and the Charity advised that “Their view is assuming that the items purchased are for the purpose of the school/to support fundraising they cannot see an issue.” However, it may be beneficial to seek further specialist advice on the matter.
2
**Oct 2018**
**IER**