## **Hurley PreSchool** 

**Hurley House, Kempsford Road, London, SE11 4PB Phone/Fax 020 7582 1838 E-mail – hurleypreschool@gmail.com** 

HURLEY PRE-SCHOOL ANNUAL GENERAL MEETING WEDNESDAY 23RD NOVEMBER 2022 

9.30AM 

Sharon Langford (Chair) welcomes everyone to meeting, introduces herself and explains the housekeeping rules:- 

1. Please turn off Mobile Phones. 

2. There are refreshments for everyone, please help yourself. 

3. Toilet facilities are available in the Family Room. 

4. If the Fire Alarm sounds please follow staffs instructions and evacuate the building to our Assembly Point in Dryden Court 

The Annual General Meeting has been called to elect a new Committee for 22/23 and to adopt the Early Years Alliance Constitution and to update our Policy’s and any other documents. 

There will be questions and answers at the end of business today. 

Present: - Sharon Langford, Patrice Coombes, Deniece Coombes, Ashley Barham, Jasmine Tharani-Gayton, Rosemary Phillips 

Apologies: - Celine Wathier, Lucy Morbin. 

Minutes of last AGM. Read and agreed - Yes 

Matters arising: - The flood damage that was caused to the building has now been repaired by ourselves, we still have a small leak in the front entrance and we are still complaining about it. The first floor toilets have the new ceiling prepared but not up at the moment as that leak has only just stopped. No more Covid Flow testing for staff. 

Fund raising from our ‘shop’ and items in the front entrance has been a great success so if anyone has any items they would like to donate please bring them along. 

We haven’t been able to spend the time on our fund raising efforts and this 

1 



should be our first priority as numbers of children attending are low. We are still partners with Sainsbury’s but there is not a lot of donations at the moment. 

We will be having a Christmas Party again this year with entertainment and hope to go on a trip to see lots of Christmas Trees. The full time children will also get a Christmas Lunch. 

Committee Report: - Sharon Langford (Chair) 

Thank you to everyone who has attended this meeting. It is very important that we elect a new Committee today in accordance with the Charity Commission and OFSTED rules. 

The 2021/22 Committee had several meetings over the year to discuss funding and the general running of the group. Minutes of these meetings are always displayed in the front entrance for Parents/Carers to read. There are no confidential matters displayed. 

Deadline for the Charity Commission, Inland Revenue and Discretionary Rates were all met as well as any invoices attached to the pre-school. 

Updated Policies will need to be adopted and signed by the new Committee. Some of the wording for our Safeguarding Policy have been changed to cover all eventualities. 

All new elected members will need an EY3 form for OFSTED and DBS (Criminal Check) which the pre-school pay for before they can become Trustee’s. This certificate lasts for 3 years and will help anyone who is looking for employment as they can add this to their CV including the voluntary work they do as a member of the Committee. 

It is important to attend Committee Meetings when arranged or to let the Chair or the pre-school know that you are not attending. 

Thank you once again to the outgoing Committee members for their support throughout the year and we hope the new Committee settles into their role successfully. 

Treasurers Report: - Lucy Morbin (moved house) 

The accounts for the year 21/22 have been prepared by Chris Atkins & Co Certified Accountants in accordance with our Conditions of Grant Aid. They will be looking at this year’s accounts (22/23) in April 23.  We have a Business Account with Santander. 

The accounts for 2021/22 are:- 

2 



INCOME        £185,440 

EXPENCES:     £208,287 

Net Income   -£22847 

University Funds have changed and are now being paid directly to the childcare providers, through a Student Account. This will help us as fees are sometimes difficult to collect. There are only 2 children receiving this grant. 

Our numbers of children are down on this time last year but we hope to have children attending again in January when some will receive their 2 year old funding and others the 30hr funding. 

We have 6 months reserves for Maternity Pay, Severance Pay and running costs but we cannot always do this as fees and funding fluctuate. Our bank balance is healthy at the moment and we must make this last until at least July ’23. With the financial climate as it is at the moment we will need to make positive changes to the way we raise funds and charge for our services. Food for the children in the pre-school is becoming an issue and we may need to provide sandwiches or similar for Tea time and charge a nominal £1 for the service and the same for Breakfast. 

Please be aware that we do not get any funds for running the pre-school or for salaries etc. All the resources that we use to support the children we have to fund raise for. 

A Risk Assessment on our business strengths show that there is still a need for pre-school places but the funding of them is the problem. Some families do not qualify for any benefits and that includes childcare. The criteria for the 2 year old funding is based on income & benefits not on the need of the child. We are receiving interest from children who have not been approved because their parents income is just above the threshold. The ratios of staff to children may increase. 

A threat to the business could be Parents/Carers losing their jobs or moving home and then not requiring fulltime places. 

We can report that we have met all our commitments this year but generating more income is a must if we want to improve our situation next year. 

## Staff Report – Rosemary Phillips 

In March 2022 we had 9 staff and all were DBS and referenced checked. All the staff have again worked extremely hard over the last year to improve the preschool for all the children that attend; this includes training and workshops to keep them up to date with the children’s needs and the requirements of the authorities. 

Linda -Supervisor has been supporting staff with their planning and keeping the children’s new profile books up to date and completing the children’s Transition to School forms. This role has also been changed along with all the other staff so new Contracts of Employment must be issued as soon as possible. 

3 



Sisay/Esmeralda/Hidiat/Nassima/Awatif/Vjollca are responsible for their key children each day and plan accordingly. 

Awatif/Jasmine help with the children at Lunchtime and Linda/Rosemary clear the kitchen after lunch. 

A member of staff Esmeralda stays with the children that are sleeping after lunch. 

All staff are responsible for the cleaning of the pre-school each evening. 

We have gone back to our original planning of separate group’s 2 year old upstairs older children downstairs and this works well. We do not have many children attending in the afternoons so we may have to think about staffing levels. 

## **ELECTION OF 2022-2023 HURLEY PRE-SCHOOL COMMITTEE** 

Parent’s names have been put forward for election and some members from last year are willing to stand again for a further year.  If there are no objections these people will be elected onto the Committee and the 2020-2021 members will stand down. 

## **Proposed New Committee Members 2022-2023 SHARON LANGFORD ASHLEY BARHAM JASMINE THARANI-GAYTON PATRICE COOMBES** 

The roles of Chair, Treasurer and Secretary will be allocated at the first meeting. There was discussion regarding sharing the roles to support each other. 

Committee Members will need to apply for an EY3 Form and DBS check. Committee Meetings will be held in the pre-school at a convenient time for everyone and at approximately 2 monthly intervals, unless there is something that needs to be dealt with immediately. 

The pre-school would like to thank all the members of last year’s committee, without your support we would not be able to finance the pre-school or do the things that we do for the children. 

The first task of the committee is to sign the Policies and Constitution etc. for the following year. 

## ANY OTHER BUSINESS:- 

We started new profile books for the children when they move on. These are for the parents to keep when the child leaves us and moves on to their next school. 

4 



We had lots of SENCO support from Lambeth including an Ed Phycologist but funds are getting low and this might not be a service we can acquire in the future. 

Staff attended Workshops and training throughout the year Sainsbury still support us by giving us donated food from their Vauxhall Store. Some Staff were made redundant to allow us to cut our costs. 

We were experiencing problems with Virgin Media over our account but the issue is now resolved but we may thing of choosing a new provider when our contract ends. 

A new volunteer joined us and is attending each day in the morning session. We also have a student working towards her Level 2 in Childcare and Education who is with us on a Monday and Tuesday from 9.30-2.30 

We celebrated Chinese New Year and lots of other festivals throughout the year. We joined Jon-Jon at St Luke’s Community Hub for their Open Day 

We celebrated World Book Day and all the children received a voucher to spend on a book in WH Smith 

We had a lovely Graduation Day at the end of Summer Term for all the children leaving us to go on to their next school. 

We also have to report that Sisay (Staff) is leaving us after Christmas as she has moved house out of London. 

END OF MEETING……………..     NEXT MEETING TO BE ANNOUNCED………………… 

Signed ……………………….NAME…………………………………..Date……………. 

5 



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