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2023-03-31-accounts

Charity registration number 1000849

Company registration number 02516554 (England and Wales)

ST MARY'S CARE CENTRE

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

ST MARY'S CARE CENTRE

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Georgina McQueen
Harry Birch
Christine Gibbins
Charity number 1000849
Company number 02516554
Principal address Hillingden Avenue
Halewood
Liverpool
L26 9TY
Registered office Hillingden Avenue
Halewood
Liverpool
Independent Examiner Susan Buckley
SBA Accounting Limited
Gladstone House
2 Church Road
Liverpool
L15 9EG
Bankers TSB Bank Plc
Charlotte Row
53 Great Charlotte Street
Liverpool
L1 1QY
Solicitors Addleshaw Sons & Latham
Manchester

ST MARY'S CARE CENTRE

CONTENTS

Page
Trustees' report 1 - 3
Independent Examiner's Report 4
Statement of financial activities 5
Balance sheet 6
Notes to the accounts 7 - 14

ST MARY'S CARE CENTRE

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2023

The trustees present their annual report and financial statements for the year ended 31 March 2023.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's memorandum and articles of association, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016)

Objectives and activities

St Mary's Care Centre is guided by both local and national policy. At a national level care for older people is steered by "Putting People First" and "Living Well with Dementia". St Mary's is committed to providing quality day care to older people in the community with an emphasis on health and wellbeing.

In planning the Centre's activities for the year the trustees kept in mind the Charity Commission's guidance on public benefit at trustees meetings.

The Centre works in co-operation with commissioners and social services to ensure that people who need the service the most have priority. Funding limits those the Centre can help, but those given assistance have access to armchair exercise classes, complementary therapies,reminiscence projects, sign-a-longs, gardening, games, baking, interactive quizzes, crafts, days out and healthy two course lunches.

The Centre acknowledges the difficulties that older people have in accessing health care and other necessary services and aims to alleviate these inequalities, including providing access to district nurses.

Other aims of the Centre are:

-To provide opportunities for rehabilitation and associated therapies to the elderly and enable individuals to access health services dependant on their needs.

-To support the development and implementation of a health and well being strategy

-To provide training to staff and volunteers.

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

The Centre has a mini-bus which has been adapted to enable easy access for service users of all physical abilities.

The Centre has a dedicated staff team and volunteers and the trustees would like to take this opportunity to thank all of the team as without them the Centre could not provide the quality care and respite they currently do.

The organisation plans to continue to provide day care in the future. In a report one of the strengths of the centre was "strong effective management which has resulted in a good atmosphere, happy staff and customers". As well as developing a general business continuity plan, and as a consequence of the Covid 19 pandemic in 2020, St Mary's have also developed both a Covid continuity plan and a Covid risk assessment policy.

The Centre plans on continuing to provide an array of activities for clients throughout the year. We work to advertise the Centre in the wider community with a view to increasing client numbers and we look forward to welcoming new clients.

ST MARY'S CARE CENTRE

TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2023

Achievements and performance

The Centre is recognised for it's diverse and creative approach to care provision within a homely and welcoming setting and is a much valued resource within the community.

We pride ourselves on the quality of service which maintains and enriches the clients quality of life.

All staff are DBS checked and are regularly trained in mandatory standards. We are signed up the social care commitment with skills for care.

This is a promise made by staff who work at St Mary's to give the best support and care they can to all clients at the centre.

Clients are able to access a variety of different activities Monday to Friday.

Financial review

The Centre had an overall deficit for the year of £17,891 The principal source of funding in the year is £157,970 from Knowsley Borough Council

All of the funds at 31 March 2023 were unrestricted.

The trustees aim to have sufficient unrestricted reserves to cover six months of ordinary expenditure which is approximately £90,000 (based on a normal year's expenditure). At 31 March 2023 there was sufficient unrestricted reserves to cover this amount of normal expenditure. There is also £61,022 of designated reserves, the details of which are in note 14 in the notes to the accounts.

The local authority has agreed to provide grant funding to cover running expenses on an annual basis but this is only sufficient to cover the Centre's core salaries and expenses and will not contribute to reserves. The Centre, therefore, is continually exploring other avenues of obtaining funding.

The trustees has assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

Structure, governance and management

The charity is a single organisation and a company limited by guarantee.

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

Georgina McQueen Harry Birch Pamela Goulding (Resigned 17 July 2022) Christine Gibbins

None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up.

As set out in the Articles of Association there must be between four and twenty directors, at least four of whom, classified as "A" directors, are nominated and removed by the Parochial Church Council of Halewood (HCC) (after consultation with Halewood St Mary's Church Council). The directors can also appoint a maximum of three co-opted members for a period to be specified by the Board and also any person who may be nominated as director by such other body or bodies as the Centre, in general meeting, may from time to time select.

The Trustees have assessed the operational and business risks to which the Centre is exposed, the major financial risk being the withdrawal of the grant funding from KMBC, and are satisfied that systems are in place to mitigate exposure to the those risks. Risk assessments are carried out in the centre daily by all trained members of staff. A training plan is produced every year to ensure all staff have the necessary mandatory training that is required by Knowsley Council. There are two registered managers on site.

ST MARY'S CARE CENTRE

TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2023

The Centre has an active management board comprising of volunteers from local business, statutory bodies, charities, church representatives, voluntary sector and the community. Trustees are appointed through HCC.

The Centre is currently in the process of reviewing the constitution to include policies and procedures for induction and training of new trustees.

The directors of the company are also charity trustees' for the purposes of charity law and under the company's articles are also known as members of the Management Committee. Under the requirements of the memorandum and articles of association the members of the Management Committee are elected to serve for a period of three years after which they must be re-elected. All members of the Management Committee give their time voluntarily and received no benefits from the charity.

The committee members meet quarterly and are responsible for the strategic direction and the policy of the Centre. A scheme of delegation is in place and day to day responsibility for the provision of the services rest with the chairperson, manager and deputy manager. The chairperson is responsible for ensuring that the Centre delivers the services specified and that key performance indicators are met. The manager has responsibility for the day to day operational management of the Centre, individual's supervision of the staff team and also ensuring that the team continues to develop their skills and working practices in line with good practice

The trustees' report was approved by the Board of Trustees.

Georgina McQueen

Chair Dated: 17 October 2023

ST MARY'S CARE CENTRE

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ST MARY'S CARE CENTRE

I report on the financial statements of the charity for the year ended 31 March 2023, which are set out on pages 5 to 14.

Respective responsibilities of trustees and examiner

The trustees, who are also the directors of St Mary's Care Centre for the purposes of company law, are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the financial statements present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

have not been met or

Susan Buckley SBA Accounting Limited

Chartered Accountant Gladstone House 2 Church Road Liverpool L15 9EG

Dated: 17 October 2023

ST MARY'S CARE CENTRE

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2023

Unrestricted Unrestricted Unrestricted Unrestricted
funds funds
2023 2022
Notes £ £
Income from:
Donations and legacies 3 400 2,700
Activities in furtherance of the charity's activities 4 157,970 157,970
Activities for generating funds 5 2,470 1,994
Total income 160,840 162,664
Expenditure on:
Raising funds 6 7,111 5,667
Charitable activities 7 171,620 162,330
Total expenditure 178,731 167,997
Net expenditure for the year/
Net movement in funds (17,891) (5,333)
Fund balances at 1 April 2022 176,047 181,380
Fund balances at 31 March 2023 158,156 176,047

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

ST MARY'S CARE CENTRE

BALANCE SHEET

AS AT 31 MARCH 2023

Notes
Fixed assets
Tangible assets
11
Current assets
Debtors
12
Cash at bank and in hand
Creditors: amounts falling due within
one year
13
Net current assets
Total assets less current liabilities
Income funds
Unrestricted funds
Designated funds
14
General unrestricted funds		 2023
£
3,086
156,819
159,905
(5,008)
61,022
97,134		 £
3,259
154,897
158,156
158,156
158,156		 2022
£
2,347
174,800
177,147
(4,662)
55,194
120,853		 £
3,562
172,485
176,047
176,047
176,047

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2023.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on 17 October 2023

Georgina McQueen Harry Birch Trustee Trustee

Company registration number 02516554

ST MARY'S CARE CENTRE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

1 Accounting policies

Charity information

St Mary's Care Centre is a private company limited by guarantee incorporated in England and Wales. The registered office is Hillingden Avenue, Halewood, Liverpool.

1.1 Accounting convention

Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Costs are capitalised on an accrued basis. Revenue costs are written off as incurred, to the extent that they are not covered by grant funding.

The Special Building Reserve Fund was established to record funds raised in respect of the building extension project.

1.4 Incoming resources

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

1.5 Resources expended

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT, which cannot be recovered.

ST MARY'S CARE CENTRE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

1 Accounting policies

(Continued)

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:

Property improvements 5% on cost Plant and machinery 20% on cost Minibus 25% on cost

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

ST MARY'S CARE CENTRE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

1 Accounting policies

(Continued)

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.10 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Donations and legacies

Unrestricted Unrestricted
funds funds
2023 2022
£ £
Donations and gifts 400 2,700

ST MARY'S CARE CENTRE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

4 Activities in furtherance of the charity's activities

Grants Grants
receivable receivable
for for
charitable charitable
activities activities
2023 2022
£ £
Knowsley Borough Council grant
157,970 157,970
Activities for generating funds
Unrestricted Unrestricted
funds funds
2023 2022
£ £
Lunches and sundry income 2,470 1,994
Raising funds
Unrestricted Unrestricted
funds funds
2023 2022
£ £
Trading costs
Other trading activities 7,111 5,667
7,111 5,667

5 Activities for generating funds

6 Raising funds

ST MARY'S CARE CENTRE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

7 Charitable activities

Direct
Direct
charitable
charitable
expenditure expenditure
2023 2022
£ £
Staff costs 126,770 119,798
Depreciation and impairment 1,097 832
Rent and services 12,729 12,168
Insurance 1,910 2,182
Repairs and maintenance 3,941 7,583
Cleaning and premises maintenance 2,913 3,157
Printing, postage stationery and advertising 2,864 1,119
Telephone 3,375 3,225
Motor and travelling expenses 4,422 4,223
Bank charges 130 127
Sundries 3,649 2,673
Client services 2,554 1,303
Training costs 593 27
Charitable expenditure heading 13 720 -
167,667 158,417
Share of governance costs (see note 8) 3,953 3,913
171,620 162,330

8 Support costs

Support costs
Accountancy
Legal and professional
Analysed between
Charitable activities		 Support
costs
Governance
costs
£
£
-
3,000
-
953
-
3,953
-
3,953		 2023
£
3,000
953
3,953
3,953		 2022
£
3,180
733
3,913
3,913

Accountancy costs includes £500 payable in respect of the independent examiner's fee.

9 Trustees

None of the trustees (or any persons connected with them) received any remuneration or expenses during the year.

ST MARY'S CARE CENTRE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

10 Employees

Number of employees

The average monthly number employees during the year was:5

Direct charitable activities
Employment costs
Wages and salaries
Social security costs
Other pension costs		 2023
Number
5
2023
£
118,952
6,349
1,469
126,770		 2022
Number
5
2022
£
112,950
5,486
1,362
119,798

There were no employees whose annual remuneration was £60,000 or more.

11 Tangible fixed assets

Property
improvements
Plant and
machinery
£
£
Cost
At 1 April 2022
236,864
127,773
Additions
-
794
At 31 March 2023
236,864
128,567
Depreciation and impairment
At 1 April 2022
234,703
126,373
Depreciation charged in the year
144
953
At 31 March 2023
234,847
127,326
Carrying amount
At 31 March 2023
2,017
1,241
At 31 March 2022
2,161
1,400		 Minibus
£
19,643
-
19,643
19,642
-
19,642
1
1		 Total
£
384,280
794
385,074
380,718
1,097
381,815
3,259
3,562

ST MARY'S CARE CENTRE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

12 Debtors

Amounts falling due within one year:
Other debtors
Prepayments and accrued income
Creditors: amounts falling due within one year
Other creditors
Accruals and deferred income		 2023
£
691
2,395
3,086
2023
£
240
4,768
5,008		 2022
£
1,407
940
2,347
2022
£
60
4,602
4,662

13 Creditors: amounts falling due within one year

14 Designated funds

The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:

Balance at Resources Transfers Balance at Resources Transfers Balance at
1 April 2021 expended 1 April 2022 expended 31 March
£ £ £ £ £ £ 2023
£
Fixed asset
fund 2,330 (832) - 1,498 - 1,759 3,257
Staff reserve 38,464 - 4,195 42,659 - 7,628 50,287
Property
maintenance 12,000 (7,000) - 5,000 (2,950) - 2,050
Client
services 7,937 (3,847) - 4,090 - - 4,090
Major minibus
repairs 1,947 - - 1,947 (609) - 1,338
62,678 (11,679) 4,195 55,194 (3,559) 9,387 61,022

The designated funds represents the following:

The fixed assets fund holds the value of those assets which are deemed to be unrestricted The staff reserve represents a redundancy reserve.

The property maintenance reserve represents the approximate cost of renewing flooring etc which need replacing.

The client services reserve the cost of activities for clients.

The major minibus repairs fund is the approximate cost of ongoing repairs to the minibus.

ST MARY'S CARE CENTRE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

15 Analysis of net assets between funds
Unrestricted Unrestricted
funds funds
2023 2022
£ £
Fund balances at 31 March 2023 are represented by:
Tangible assets 3,259 3,562
Current assets/(liabilities) 154,897 172,485
158,156 176,047

Of the unrestricted funds £3,257 has been designated to a fixed asset fund and represents the value of the unrestricted fixed assets held by the Centre.

16 Related party transactions

There were no disclosable related party transactions during the year (2022 - none).

ST MARY'S CARE CENTRE

SUMMARY INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023

Income receivable
Expenditure
Rent & rates
Insurance
Repairs and maintenance
Cleaning and premises
Printing, postage and stationery
Telephone
Travelling expenses
Sundry expenses
Client activities
Trading costs
Social security
Staff wages
Staff pension costs
Training
Legal and professional
Accountancy fees
Subscriptions
Bank charges
Depreciation		 31 March
31 March
2023
2022
£
£
160,840
162,664
12,729
12,168
1,910
2,182
3,941
7,583
2,913
3,157
2,864
1,119
3,375
3,225
4,422
4,223
3,649
2,673
2,554
1,303
7,111
5,667
6,349
5,486
118,952
112,950
1,469
1,362
593
27
953
733
3,000
3,180
720
-
130
127
1,097
832
(178,731)
(167,997)
(17,891)
(5,333)