2023-08-31-accounts - Woodbridge Community Playgroups

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Trustees’ Annual Report for the period

From August 2022 Period start date T o August 2023 Period end date

Charity name: Woodbridge Community Playgroups

Charity registration number: 1000832

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	We are an Early Years Education and wrap around care provider with two sites operating at present.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Sandlings Playgroup is an early years education setting and wrap around care offering care from 3 months to 11 years. St. Marys is an Early Years education and wrap around care provider offering care for 2 years to 11 years.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	I can confirm the Charity is operated for the public benefit and that all trustees are in support of this.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference N/A Para 1.38 Policy on grant making N/A

Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	We are fortunate that we have a good working relationship with the parents of the children attending the settings and they are willing to support us at fundraising events.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Sandlings Playgroup - The setting has seen an increase in numbers of children attending the setting for Early years education, meaning that it has needed to open an additional room, due to this we have had an increase in revenue and increase in staffing levels. Being on a Military base the setting has made successful links with the welfare team from the MOD and further developed community links. St. Mary’s - the setting continues to thrive with good attendance during the day sessions and the wrap around care. Across both settings we have been able to make good links with external service

		providers such as forest school leaders and Patchwork Dancing.
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set	Para 1.41	Sandlings – The garden has been completely upgraded thanks to a grant from the Ministry of Defence.
Performance of fundraising activities against objectives set	Para 1.41	Fundraising events were held to help fund upgrades to some of the rooms. Sandlings hosted a very successful Halloween party and St Marys an Easter Extravaganza.
Investment performance against objectives	Para 1.41	N/A
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21
Statement explaining the policy for holding reserves	Para 1.22	We hold a reserves account in order to cover the relevant costs and

stating why they are held		redundancies should either face closure.
Amount of reserves held	Para 1.22	£45,000
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	NONE
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Fees charged to parents Funding from government Fundraising for specific objectives.
Investment policy and objectives including any social investment policy adopted	Para 1.46	NONE
A description of the principal risks facing the charity	Para 1.46	The charity is reliant on the number of children attending the settings with funds coming from fees payable and government funding and could therefore be at risk if attendee numbers were to drop to a low level. Staffing levels needed in the wetting are affected by the number of children in attendance, therefore the charity could be at risk if we were to be over staffed due to falling numbers of children or unable to accept additional children due to insufficient staffing to meet required

ratios. Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	We are an unincorporated association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	During the Annual General Meeting (AGM) current trustees are offered the opportunity to step down from the committee or remain on. People in attendance of the meeting are then offered the opportunity to volunteer to become a trustee of the charity. Upon volunteering members are then proposed by a current member of the committee and seconded by another current member of the committee. In the event that roles need to be assigned then this is done after members have been elected on and people have had an opportunity to look at the roles and responsibilities. Again at this point they are proposed and seconded by current committee members.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Once new trustees have been appointed then we go through the statutory process for Ofsed and charity commission. Trustees also go through an in-house induction process in order to ensure they are fully aware of their role and responsibilities.
		The committee is organised through a number of trustees, with a chair, treasurer and secretary.

The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The setting also employs a Setting Manager to manage across both sites, a business manager to manage the HR and administration of the settings, Each room also has a room leader. We also contract out accounts and payroll out to an external company who works alongside the business manager.
Relationship with any related parties	Para 1.51	NONE
Other

Reference and Administrative details

Charity name	Woodbridge Community Playgroups
Other name the charity uses	St. Mary's Playgroup / Sandlings Playgroup
Registered charity number	1000832
Charity’s principal address	St. Mary's Playgroup Burkitt Road Woodbridge IP12 4JJ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Samantha Fox	Chair of Committee	March 23
Jacqueline Partridge	Secretary	March 23
Maxine Hammond	Trustee	March 23
Louise Bowman	Treasurer	March 23
Michelle Morgan	Trustee	March 23
Ceri Williams	Trustee	March 23

– Corporate trustees names of the directors at the date the report was approved

Director name

NONE

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
NONE

Funds held as custodian trustees on behalf of others

Description of the assets NONE held in this capacity

Name and objects of the NONE charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for NONE safe custody and segregation of such assets from the charity’s own assets

Additional information (optional) Names and addresses of advisers (Optional information)

	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
	Type of adviser Name Address




	Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees Signature(s) C E S Gooch Full name(s) Charlotte Gooch Position (eg CHAIR Secretary, Chair, etc) Date 18/05/2023

Woodbrldge Communlty Play8roups CHARITY NUMBER IOLW)832 srATEMENf OF ACCOUNTS For the year ended 31 Awdust 2023

Woodbrid e Commun Pla rou ESTABUSHED BY DEED CHARITY N MBER Other names the charlty uses: St. Marys Playgroup Sandlings Playgroup Reglstered Address: Burkitt Road Woodbrldge Suffolk IP12 4JJ Trustees: Samantha Fox (Chalr of Commltteel Jacquellne Partd8e {Secretary} Maxlne Hammond Loulse Bowman (Treasurer) Mlchelle Morgan Cerl Wllllams Independent Examlners: CIIASL Carfton Park House Carlton Park Industrlal Estate Saxmundham Suffolk IP17 2NL

Woodbrid e Commun pi rou CHARITY NUMBER 1000832 STATEMENT OF ACCOUNTS For the ear ended 31 Au ust 202 INDEX Page TRUSTEE'S REPORT Ito3 INDEPENDENT EXAMINER'S REPORT 4toS STATEMENT OF FINANCIAL ACTWITIES BALANCE SHE NOTES TO THE ACCOUNTS 8toll

unl pi ou HA TABU HED BY USTEE'S REPORT F RTH 31AUGUST SORP REF Para 1.17 Summary of the purp05es of the charlty as set out Inlts 8overn5n8 documents We are an Earfy Years Educatlon and wrap around cao provlder wlth two sltes operatln8 at present. Summary of the maln actlvbtles In relatlon to those purposes for the publlc beneflt, In partlcular, the artlvltles, projects or servlces Identlfied In the accounts. Para 1.17 & 1.19 Sandllng5 Playgroupls an early year5 educatlon settln8 and wrap around care ¢)fferSn8 ca from 3 months to 11 years. St. Mary$15 an Earty Years educatlon and wrap around care provlder offerlng care for 2 year5 to 11 years. I can conflrm the Charftyls operated for publlc beneflt and that all trustees are In support of thls. Statement conflrmlnB whether the trustees have had regard to the guldance 155ued by the Charlty Commlsslon on Para 1.18 Contrlbutlon made by volunteers Para 1.38 We are fortunate that we have a good workln8 relatlonshlp wlth the parents of the chlldren ¥ttendln8 the settln8s and they are wllllng to support us at fundralsln events. chl•vem•nt SORP REF Summary ofthe ma5n achlevements of the charlty, Identlfylng the dlfference the charlty's work has made to the clrcumstances of Its beneficlarle5 and any wlder beneflts to soclety as a whole. Para 1.20 Sandlln8s Play8roup- The settlng has seen an Increase In numbers of chlldren attendlng the settln8 for Earlyyears Educatlon. meanlng that It has needed to open an addltlonal room, due to thls we have had an Increase In revenue and Increase In ¥fflnu l•v•l Beln8 on a Mllltary base the settln8 has made SLtccessful Ilnks wlth the welfare team from MOD and further developed communlty Ilnks. St. Marys Playgroup- the settlng contlnues to ihrlve wlth good attendance durlng the day sesslons and the wrap around care. Across both settln85 we have been able to make good Ilnks wlth external 5ervlce provlders such as forest school leaders and Patchwork Dancln8.

Woodbrldge Communlty Playgroups CHARITY NUMBER 1000832 ESTABLISHED BY DEED TRUSTEE'S REPORT FOR THE YEAR ENDED 31 AUGUST 2023 SORP REF Para 1.41 Achievements agalnst oblectlves set Sandllngs- The garden has been completely up8Taded thanks to a 8rant from the Mlnlstry of Defence. Performance of fundralslng artlvltles agalnst objectives set Parn 1.41 Fundralslng events were held to help fund upgrades to some of the rooms. Sandllngs hosted a very successful Halloween party and St Marys an Easter Erava anzo. Flmnclal Re¥lew SORP REF Parn 1.21 Review of charlty's fin4nclal posltlon at the end of the perlod Plèase see the Statement of Flnanclal Actlvltles pa8e. Accounts have 8ood resee$ and are not In deficlt. Statement explalnlng the pollry for holdlng reserves statln8 why they are held. Para 1.22 We hold a reserves account In order io Cover the relevant costs and redundancles should elther settln8 ce closu. £136,994 as of E31st Au Fees char8ed to parent5. Fundln8 from 8ovemment Fundralsln fors eclflc ob ectfves The charlty Is lIant on the number of chlldren attendlng the settlng5 wlth funds comln8 from fees payable and Bovernment fundln8 and could therefore be at rlsk ff attendee numbers were to drop to a low level. Staffing levels needed In the 5ettlngs are afferted by the number of chIldn In attendance, therefore the charlty could be at rbsk If we were to be over staffed due to falling numbers of children or unable to accept additlonal children due to Insufficient Staffin8 to meet Amount of reseNes held The charlty'5 prlncipal sources of funds Ilncludlng any fundralsln81 Para 1.22 Para 1.47 ust 2023 A descrSptlon of the prlnclpal rlsks facln8 the charltv Para 1.46 Structure G SORP REF Para 1.25 Para 1.25 Type of govemlng document How Is the charlty constltuted? Constitution We are an unlnco orated associatlon

Woodbridge Community Playgroups CHARITY NUMBER 1000832 ESTABLISHED BY DEED TRUSTEE'S REPORT FOR THE YEAR ENDED 31 AUGUST 2023 SORP REF Para 1.25 Trustee5 selection method5 including details of any constitutional provisions e.g. election to Post or name of any person or body entitled to appoint one or more trustees During the Annual General Meeting IAGMI current trustees are offered the opportunity to step down from the committee or remain on. People in attendance of the meeting are then offered the opportunity to volunteer to become a trustee of the chèrity. Upon volunteering members are then proposed by a current member of the committee and seconded by another current member of the tommittee. In the event that roles need to be assigned then this is done after members have been elected on and people have had an opportunity to look at the roles and responsibilities. Again at this point they are proposed and second by urrent committee members. Once new tru5tee5 have been appointed then we go through the statutory process for Ofsted and charity eommission. Trustees also go through an in house induction process in order to ensure they are fully aware of their role and responsibilities. The committee is organised through 3 number of trustees, with a chair, treasurer and secretary. The setting also employ5 a Setting ManaBer to manage across both sites, a business manaBer to manage the HR and administration of the 5ettin8S. Each room also has a room leader. We also contract out actounts and payroll otjt to an external company who works alongside the bu5ine5S mana er. Policies and procedures adopted for the induction and training of Ilustees Para 1.51 The charitV'5 orsanisational structure and any wider network with which the charity works Para 1.51 The trustees declare that they have approved the tru5tees' report above. Signed on behalf of the charity's trustees on 18th March 2024. Samantha Chair of Committee ox

mu la rou HARITY N MBER 1000832 INDEPENDENT EXAMINER'S REPORTT For yearended 31 August 2023 THE TRUSTEE F WOODBRIDGE NITY PLAYGROUPS I report on the accounts of the charlty for the year ended 31 August 2023, whlch are set out on pages 6 to 11 RESPEcnvE RESPONSIBILITIES OF TRUSTEES AND EXAMINER As the charlty's trustees you are responslble for the preparatlon of the accounts,. you conslder that the audit requlrement of sectlon 144121 of the Charities Act 2011 {The Act) does not apply. It Is my responslblllty to slate, on the basls of procedures speclfled In the General Dlrections Iven by the Charlty Commlssloners under sertlon 145(5llbl of the Ac¢ whether partlcular matters have come to my attentlon. Your attentton Is drawn to the fact that the charlty has prepared accounts In accordance wlth AccountSn8 and Reportln8 by Charltles: Statement of Recommended Practlce appllcable to charltles preparln8 thelr accounts In accordance wlth the Flnanclal Reportln8 Standard for Smaller Entbtles publlshed on 16 July 2014. the Flnanclal Reportlng Standard for Smaller Entltles IFRSSEI1s In pference to the Accountlng and Reportlng by Charltles: Statement of Recommended Practlce IUed on l Aprll 2005 whlch Is referred to In the extant regulatlons but has slnce been wlthdrawn. l understand that thls has been done In order for the accounts to provlde a true and falr vlew In accordance wlth the Generally Accepted Accountlng Practlce effectlve for reportln8 perlods be8lnnln8 on or after l January 2015. BASIS OF INDEPENDENT EXAMINER'S REPORT My examlnatlon was carrled out In accordance wlth the General Dlrectlons glven by the Charlty Commlssloners. An examlnatlon Includes a revlew of the accountln8 records kept by the charity and a comparlson of the accounts presented wlth those records. It also Includes conslderatlon of any unusual Items or dlsclosures In the accounts, and seekin8 explanatlon5 from you as trustees concernin8 any such matters. The procedures undertaken do not provlde all the evldence that would be requlred In an audlt, and consequently I do not express an audlt oplnlon on the view glven by the accounts.

W dbrld INDEPENDENT EXAMINER'S REPORTTOTHE TRu>fEES OF WOODBRIDGE COMMUNITY PLAYGROUPS For year ended 31 August 2023 INDEPENDENT EXAMINER'S STATEMENT In connectSon with my examlnatlon, no matter has come to my attentlon: whlch glves me reasonable cause to belleve that in any material respect the requlrements to keep accountlng records In accordonce wlth sectlon 130 of the Art; and to prepare accounts whlch accord wlth the accountlng records and to comply wlth the attountlng requlrements of the Aci. have not been met,. or to whlch, In my oplnlon, attentlon should be drawn In order to enable a proper understandln8 of the accounts to be reached. Rebecca Brock FMAAT ACCA CRASL Saxmundham

Woodbrid e Communlt Pl rou CHARITY NUMBER I STATEMENT OF FINANCIAL AcfiviTIES For the year ended 31 Au8USt 2023 2023 2022 Unrestrlcled RestrScted In¢ome and endowmonts from Grants & Donatlons Charltable actSvltSes 225,986 253,258 225,986 253,258 190,070 214,369 Total Income and endowments 479,245 479.245 404,439 Expendlture Charltable actlvltles 460,011 460,011 342,379 Total expendlturn 460,011 460,011 342,379 movement In funds 19,233 19,233 62,060 Balances brought forward 117.761 136,994 117.761 136,994 SS.701 117,761 All of the Charlty's actfvltles are classed as contlnuln8. The Charlty has no reco8nlsed 8alns or losses other than those shown above. The notes on page$ 8 to 11 form part of these accounts.

uni Pla rou CHARITY NUMBER I BALANCE SHEET As of 30 June 2023 2022 Flxed Assets Furnlture & Flttln85 3,467 971 3.467 971 Curmnt Assets Debtors Cash In Bank 22,160 123,720 145,879 19,302 98,689 117,991 Llabllftl•$ Amounts fallln8 due In one year 12,352 1,201 N•t wrr¢nt wets 133,527 116,791 Llabllltles Amounts falllng due after one year N•t au•ts 136.994 117.761 Funds Unrestrlcted Funds Restrlcted Funds 136,994 117,761 136,994 117.761 Approved by the Board of Trustee5 on 18th March 2024 and slgned on Its behalf by: Maxlne Hammond Trustee

Woodbrid mm nl CHARITY N MBE 32 NOTES TO THE ACCOU Forthe year ended 31 Au8USt 2023 ACCOUNTING POUCIES Bas1$ of preparatlon The flnanclal ststements have been prepared In attordance wlth Accountln8 and ReportSn8 by Chartles: Statement of Recommended Practlce and In accordance wlth the Flnanclal Reportlng Standards for Smaller Entltles (effective January 20151 and the Charltles Att 2011. Assets and Ilabllltles are Inltlally reco8nlsed at hlstorlcal cost or transactlon value unless otherwlse stated In the relevant accountln8 accountln8 poIIcy note. The flnanclal statements have been prepared to glve and 'true and falr, vlew and have departed from the Charftles (Accounts and Reports) ReBulatlons 2008 only to the extent requlred to provlde a 'true and falr vlew. Thls departure has Involved followln8 Accountln8 and Reportlng by the Charltles preparlng thelr accounts In accordance wlth the Flnanclal Reportln8 Standard appllcable In the UK and Republlc of Ireland IFRSSEI Issued on 16 July 2014 rather than the Accountlng and Reportlng by Charltles: Statement of Recommended Practlce effectlve from l Aprll 2005 whlch has slnce been wlthdrawn. Preparatlon of accounts on a golni concern b•sls The assessment of the trustees Is that the charlty Is a 8olng concern. Income All Incomlng resources are Included on the Statement of Flnantlal Actlvltles when the charSty has sufficlent certalnty that recelpt of the Income Is probable and the amount can be measured rellably. Expendlture Expenditure Is reco8nlsed On there Is a legal or constructlve obll8atlon to make a payment to a thlrd party. It has been classlfled under headlngs that a8gregate all costs related to that category. Where costs cannot be dlrectly attrlbuted to particular headlngs they have been allocated on a ba 515 conslstent wlth the use of resource5. The charlty15 not reglstered for VAT and accordln8ly expenditure is shown 8ross of irrecoverable VAT. Grants offered subject to condltlons which have not been met at the year end date are notes as commltment but not accrued as expendlture. Voluntary Income All donated income is included In Income on recelpt where the donor requlres that the sum Is to be treated as Income Sn future accountin8 perlods.

rid ommunl pi rou CHARITY NUMBER I NOTES TO THE ACCOUNT For the year ended 31 August 2023 Inveslment Income Interest recelved Is Included when recelvable. FIX A55ets Depreciation is provided on fixed assets at rates calculated to write off the costs, less estimated resldual value, or each a55et over its expected useful Ilfe as follows:_ Fumiture, Flxtures and Flttlngs- 20% on reduclng balance Leasehold Improvements- 20% on reduclng balance stock Stock Is valued at a lower of cost and net reallsable value

Woodbrid e Communi Pla rou CHARITY NUMBER I NOTES TO THE ACCOUNT For the year ended 31 August 2023 2023 Total 2022 Total Unrestricted Restrlcted 2 Donatlons and Grants Early Years Fundlng Attaln Academy Amed Forces Covenant Grant 191,668 191,668 183,070 34,319 225,986 34,319 225,986 190,070 3 Charltable actlvltles After School Club. Playgroup, Registration Interest ReIVed 253,170 89 253,258 253,170 214.336 89 33 253.258 214,369 4 Charltable actfvltles Administration Consumables Equipment Insurance Maintenance Depreciation Services Trainln8 & Staff Welfare Utilltles Wages Bad Debt 6.441 18,487 9,089 1.659 30,882 867 9.096 6,815 6.989 368,662 1,025 460,011 6,441 18,487 9,089 1,659 30.882 4,120 13,247 10,561 2,239 243 9.096 7,140 6.815 3.336 6,989 7,030 368,662 294,456 1,025 460,011 342.379 io

Woodbrld e Comm Pla rou CHARITY NUMBER 1000832 NOTES TO THE ACCOUNTS For the year ended 31 Au8USt 2023 S Flxed Assets Furnlture & FSttin8S Equlpment Total At I September 2022 Addltlons Less: Grants 1,213 2,014 1,213 2,014 1,349 At 31 Au8USt 2023 1.349 3,227 3,227 Depre¢htlon At I September2022 Char8e for the year 243 597 243 270 At 31 Au8USt 2023 270 1.109 Net book Valu• At 31 August 2023 1,079 2,388 3,467 At I September 2022 971 971 6 Debtors and prepayments Debtors 22,160 22,160 7 Uabllltles: Amounts fainn8 due wlthln one ye¥ PAYE Payable Other Creditors Pen51on Liabillty 9.687 1.201 1.464 12,352 li

Woodbrldge Communlty Play8roups CHARITY NUMBER IOLW)832 srATEMENf OF ACCOUNTS For the year ended 31 Awdust 2023