2022-08-31-accounts - Woodbridge Community Playgroups

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Trustees’ Annual Report for the period

From Period start date To Period end date

Charity name: Woodbridge Community Playgroups

Charity registration number: 1000832

Objectives and Activities

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SORP reference
Summary of the Para 1.17 We are an Early Years Education
purposes of the charity and wrap around care provider
as set out in its with two sites operating at
governing document present.
Summary of the main Para 1.17 and Sandlings Playgroup is an early
1.19
activities in relation to years education setting and wrap
those purposes for the around care offering care from 3
public benefit, in months to 11 years.
particular, the activities,
projects or services
identified in the
St. Marys is an Early Years
accounts.
education and wrap around care
provider offering care for 2 years
to 11 years.
Statement confirming Para 1.18 I can confirm the Charity is
whether the trustees operated for the public benefit
have had regard to the and that all trustees are in
guidance issued by the support of this.
Charity Commission on
public benefit
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Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference

N/A Para 1.38 Policy on grant making

N/A Para 1.38 Policy on social investment including program related investment We are fortunate that we have a good working relationship with the parents of the children Para 1.38 attending the settings and they Contribution made by are willing to support us at volunteers fundraising events. Other

Achievements and Performance

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SORP reference
Sandlings Playgroup - The setting
has seen an increase in numbers
of children attending the setting
for Early years education,
meaning that it has needed to
Summary of the main open an additional room, due to
achievements of the this we have had an increase in
charity, identifying the Para 1.20 revenue and increase in staffing
difference the charity’s levels.
work has made to the
circumstances of its
beneficiaries and any
Being on a Military base the
wider benefits to society
setting has made successful links
as a whole.
with the welfare team from the
MOD and further developed
community links.
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St. Mary’s - the setting has seen an increased demand for wraparound provision and has been able to secure additional space from the attached primary school to be able to offer the additional service required. This will see an increase in revenue and potentially an increase in staffing required. Across both settings we have been able to make good links with external service providers such as forest school leaders and little kickers football academy.

Additional information (optional)

You may choose to include further statements where relevant about:

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Sandlings - Garden upgrades
needed, we have been able to
secure a grant from the Mod to
help fund this.
Achievements against
objectives set Para 1.41
Fundraising events were held to
help fund upgrades to some of
the rooms. Sandlings hosted a
very successful Halloween party.
Performance of
fundraising activities
against objectives set Para 1.41
N/A
Investment performance
against objectives Para 1.41
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Other

Financial Review

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Review of the charity’s Para 1.21 Please see attached financial
financial position at the statements.
end of the period
Accounts are not in deficit.
Statement explaining the Para 1.22 We hold a reserves account in
policy for holding order to cover the relevant costs
reserves stating why and redundancies should either
they are held face closure.
Amount of reserves held Para 1.22 £30,000
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 NONE
uncertainties about the
charity continuing as a
going concern
Additional information (optional)
You may choose to include further statements where relevant about:
Fees charged to parents
Funding from government
The charity’s principal Fundraising for specific
sources of funds objectives.
(including any Para 1.47
fundraising)
NONE
Investment policy and
objectives including any
social investment policy Para 1.46
adopted
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The charity is reliant on the
number of children attending the
settings with funds coming from
fees payable and government
A description of the
Para 1.46 funding and could therefore be at
principal risks facing the
risk if attendee numbers were to
charity
drop to a low level.
Staffing levels needed in the
wetting are affected by the
number of children in
attendance, therefore the charity
could be at risk if we were to be
over staffed due to falling
numbers of children or unable to
accept additional children due to
insufficient staffing to meet
required ratios.
Other
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Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 We are an unincorporated
constituted? association
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 During the Annual General
methods including Meeting (AGM) current trustees
details of any are offered the opportunity to
constitutional provisions step down from the committee or
e.g. election to post or remain on.
name of any person or
People in attendance of the
body entitled to appoint
one or more trustees meeting are then offered the
opportunity to volunteer to
become a trustee of the charity.
Upon volunteering members are
then proposed by a current
member of the committee and
seconded by another current
member of the committee.
In the event that roles need to be
assigned then this is done after
members have been elected on
and people have had an
opportunity to look at the roles
and responsibilities.
Again at this point they are
proposed and seconded by
current committee members.
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Additional information (optional)

You may choose to include further statements where relevant about:

Once new trustees have been appointed then we go through the statutory process for Ofsed and charity commission. Trustees Policies and procedures also go through an in house adopted for the induction induction process in order to and training of trustees

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Para 1.51 ensure they are fully aware of
their role and responsibilities.
The committee is organised
through a number of trustees,
with a chair, treasurer and
secretary.
The charity’s
organisational structure
The setting also employs a
and any wider network Para 1.51
Setting Manager to manage
with which the charity
across both sites, a business
works
manager to manage the HR and
administration of the settings,
Each room also has a room
leader.
We also contract out accounts
and payroll out to an external
company who works alongside
the business manager.
NONE
Relationship with any
related parties Para 1.51
Other
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Reference and Administrative details

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Charity name Woodbridge Community Playgroups
Other name the charity St. Mary's Playgroup / Sandlings Playgroup
uses
Registered charity 1000832
number
Charity’s principal St. Mary's Playgroup
address
Burkitt Road
Woodbridge
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IP12 4JJ

Names of the charity trustees who manage the charity

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Name of person (or
Dates acted
body) entitled to
Trustee name Office (if any) if not for
appoint trustee (if
whole year
any)
Chair of
1 [Charlotte ]
Gooch Committee
2 Isla McMillan Trustee
3 [Maxine ] Trustee
Hammond
Trustee
4 [Angus ]
Montgomery
5 [Marie ] Trustee
McKissock
6 [Theresa ] Trustee
Robson
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Corporate trustees – names of the directors at the date the report was approved Director name

NONE

Name of trustees holding title to property belonging to the charity

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Trustee name Dates acted if not for
whole year
NONE
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Funds held as custodian trustees on behalf of others
Description of the assets NONE
held in this capacity
Name and objects of the NONE
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s
objects
Details of arrangements NONE
for safe custody and
segregation of such
assets from the charity’s
own assets
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Additional information (optional)

Names and addresses of advisers (Optional information)

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Type of Name Address
adviser
Name of chief executive or names of senior staff members (Optional
information)
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Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

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Signed on behalf of the charity’s trustees
Signature(s) C E S Gooch
Full name(s) Charlotte Gooch
Position (eg CHAIR
Secretary, Chair,
etc)
Date
18/05/2023
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Woodbridge Community Play8roups CHARITY NUMBER 1000832 STATEMENT OF ACCOUNTS For the year ended 31 August 2022

Woodbrid e Communit pla rou ESTABLISHED BY D CHARITY NUMBER 1000832 other names the charity uses: St. Mary5 Playgroup Sandlings Playgroup Reglstered Addres5: Burkitt Road Woodbrldge Suffolk IP12 4JJ Trustees.. Charlotte Gooch Ichalr of Commlttee) Maxine Hammond Angus James Mont8omery Isla Tiana Mcmillan Marie McKissock Theresa Robson Independent Examiners: CRASL Carlton Park House Carlton Park Industrlal Estate Saxmundham Suffolk IP17 2NL

Woodbrld e Communit Pla CHARITh NUMBER 1000 STATEMENT OF A OUNTS For the rended 31 Au ust 2022 NDEX Page TRUSTEE'S REPORT Ito3 INDEPENOENT EXAMINER'S REPORT 4t05 STATEMENT OF FINANCIAL ACTIVITIES BALANCE SHEET NOTES TO THE ACCOUNTS 8toll

Woodbrid e Communi Pla rou HARITY NUMBER 1000832 ESTABLISHED BY DEED TR STEE'S REPORT FOR THE YEAR ENDED 31 A UST2022 Ob'ectives and A¢tivitle5 SORP REF Para 1.17 Summary of the purposes of the charltv as set out in it5 governlng documents We are an Early Years E(lucatlon and wrap around care provider wlth two sltes operatlng at present. Summary of the maln actlvltles in relation to those purposes for the public benefit, In partlcular, the activities, projects or services identlfled In the accounts. Para 1.17 & 1.19 Sandling5 Playgroup Is an early years education setting and wrap around care offering care from 3 months to 11 years. 5t. Marys 55 on Early Years educatlon and wrap around care provlder offerlnB care for 2 years to 11 year5. l can confirm the Charltyls operated for publlc beneflt and that èll trustee5 are Sn support of thls. Statement conflrmlng whether the trustees have had reBard to the guldance Issued by the Charlty Commisslon on nef5 Contrlbution made by volunteers Para 1.18 Para 1.38 We are fortunate thot we have a good worklng relatlonshlp wlth the parent5 Of the chlldren attendlng the settlngs and they are wlllln8 to su port us at fundralsing events. Achlevements & Perf rmance SORP REF Summary of the maln achievements of the charltyi identifylng the differenee the charity's work has made to the clrcumstances of Its beneficlarles and any wider beneflts to soclety as a whole. Para 1.20 Sèndlin8s playgroup- The setting ha5 seen an Increase In numbers of children attending the setting for Early Year5 Educatlon, meanlng that It has needed to open an additional room, due to this we have had an Increase in revenue and Increase In t)ffinp Ipiipl< Being on a Mllitary base the settln8 hès made 5ucce55ful Ilnks with the welfare team from MOD and further developed communlty links. St. Marys PlayEroup- the settlng has seen an Increased demand for wrap-around provlslon and has been able to secure additional space from the attached primary school too be able to offer the additional service required Thi5 will see an increase in revenue and potentially an Increase In staffin requlred. Across both Settings we have been able to make good link5 Wlth external service provlders such as forest school leaders and little kickers football academ

Woodbridge Community Playgroups CHARITY NUMBER 1000832 ESTABLISHED BY DEED TRUSTEE'S REPORTFOR THE YEAR ENDED 31 AUGUST 2022 SORP REF Para 1.41 Achievements against objectives set Sandllngs - Garden up8rades needed, we have been able too secure a grant from the MOO to help fund thls. Fundraising events were held to help fund upgrades to some of the rooms. Sandllngs hosted a very successful Halloween party. Performance of fundraising activities a8alnst oblectives set Para 1.41 F5nanclal Review SORP REF Para 1.21 Revlew of charlty's flnanclal position at the end of the perlod Please see the Statement of Flnanclal Activltles pa8e. Accounts have good reseeS and are not in deficit. statement explainln8 the pollcy for holding reserves stating why they are held. Para 1.22 We hold a reserves account in order to cover the relevant C05t5 and redundancie5 should either settin8 face closure. Reserves held as of 31 Au Fee5 charged to parents, Funding from government Fundralsing for speciflc oblectlves The charity is rellant on the number of chlldren attending the 5ettlnB5 Wlth fund5 coming from fee5 payable and government fundlng and could therefore be at risk if attendee numbers were to drop to a low level. staffing leve15 needed in the Settings are affected by the number of children in attendance, therefore the charity could be at risk if we were to be over staffed due to falling numbers of children or unable to accept addltlonal chlldren due to insufficient staffing to meet Amount of reserves held The tharity's prlncipal sources of funds IlncludinB any fundraising) Para 1.22 Para 1,47 ust 2022 were £117,761 A descriptlon of the prlnclpal risks facing the charlty Para 1.46 Structure Governan & Mana ement SORP RÈF Para 1.25 Para 1.25 Type of governing document How is the charit constituted? Constitution We are an unincor orated a55ociation

Woodbridge Community Playgroups CHARITY NUMBER 1000832 ESTABLISHED BY DEED TRUSTEE'5 REPORT FOR THE YEAR ENDED 31 AUGUST 2022 SORP REF Para 1.25 Trustees selection method5 including details of any constitutional provisions e.8. election to post or name of any person or body entltled to appoint one or more trustees DurSng the Annual General Meeting IAGMI current trustee5 are offered the opportunity to step down from the committee or remain on. People in attendance of the meeting are then offered the opportunity to volunteer to become a trustee of the charity. Upon volunteering members are then proposed by a current member of the commlttee and seconded by another current member of the committee. In the event that roles need to be assiBned then this Is done after members have been elected on and people have had an opportunity to look at the roles and responsibilities. Agaln at thls polnt they are proposed and second by current committee members. Once new trustees have been appointed then we go through the statutory process for Ofsted and charlty commlsslon. Trustees also go through an in house induction proce55 in order to ensure they are fullv aware of their role and re5pon5ibilities. The committee Is organlsed through a number of trijstees. with a chair, treasurer and secretary. The settlng also employs a Settln8 Mana8er to mana8e across both sites, a business manager to manage the HR and administration of the settings. Each room also has a room leader. We also contract out accounts and payroll out to an external company who works alongslde the buslness mana er. Pollcles and procedures adopted for the Inductlon and training of trustees Para 1.51 The charlty's organisatlonal structure and any wider network wlth whlch the charity works Para 1.51 The trustees declare that they have approved the trustees, report above. signed on behalf of the charity's trustees on 22 May 2023. Charlotte Gooch Chair of Committee

Woodbrid e Communi Pla CHARrrY N MBER 1000832 INDEPENDENT EXAMINER'S REPORTTO THE TRUSTEES OF WOODBRIDGE COMMUNITr PLAYGROUPS For year ended 31 August 2022 I report on the accounts of the charity for the year ended 31 August 2022, which are set out on pages6 to 11 RESPECTIVE RESPONSIBILITIE5 OF TRUSTEES AND EXAMINER As the charity's trustees you are responslble for the preparatlon of the accountsj you conslder that the audit requlrement of section 144121 of the Charitles Act 2011 (The Act) does not apply. It is my respon51billty to State, on the basis of procedures specified in the General Directions 8iven by the Charlty Commissloners under section 14515llbl of the Act, whether particular matters have come to my attention. Your attentlon Is drawn to the fact that the charity has prepared accounts in accordance wlth Accountlng and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their a¢¢ount5 in accorLlance wlth the Flnancial Reportln8 Standard for Smaller Entlties publlshed on 16 July 2014, the Flnanclal Reportin8 Standard for Smaller Entlties IFRSSEI Is In preference to the Accountlng and Reporting by Charitles: Statement of Recommended Practice 155ued on l Aprll 25 which is referred to In the extant re8ulatlons but has 51nce been wlthdrawn. l understand that thls has been done in order for the accounts to provlde a true and fair view In accordance with the Generally Accepted Accounting Practlce effectlve for reportin8 periods beglnnin8 on or after l January 2015. BASIS OF INDEPENDENT EXAMINER'S REPORT My examlnatlon was carried out in accordance with the General Dlrections given by the Charity Commlssloners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the account5. and Seeking explanations from you as trustees concerning any such matter5. The procedure5 undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinlon on the view given by the accounts.

.Woodbrld e Communlt Pla rou CHARITY NUMBER 1000832 INDEPENDENT EXAMINER'S REP For year ended 31 August 2022 RTT THE TRUSTEES OF WOODBRIDGE COMMUNITY PLAYGRO INDEPENDENT EXAMINER'S STATEMENT In connection wlth my examlnatlon, no matter has come to my attention: whlch gives me reasonable cause to belleve that In any material respect the requirements to keep accounting records In accordance with section 130 of the Act: and to prepare accounts which accord wlth the accountln8 records and to comply wlth the accounting re4uirement5 of the Act. hove not been met,. or to which, Sn my oplnlon, attentlon should be drawn in order to enable a proper understandlng of the accounts to be reached. Rebecca Brock FMAAT ACCA CRASL Saxmundham

Woodbrld e Communit Pla rou CHARITY NUMBER 1000832 STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 August 2022 2022 Total 2021 Total Unrestricted Restricted Note Income and endowmen15 from Grants & Donations Charitable activities 190,070 214,369 190,070 214,369 80,115 119,457 Total Income and endowments 404,439 404,439 199,572 Expendlture Charitable activities 342,379 342,379 204,949 Total expendlture 342,379 342,379 204,949 Net movement In funds 62,060 62.060 -5,377 Balances brought forward 55,701 117,761 55,701 117,761 61,078 55,701 All of the Charlty's actlvltles are classed as contlnulng. The Charity has no recognised gains or1055e5 Other than those shown above, The notes on pages 8 to 11 form part of these accounts.

Woodbri mmunit Pla rou CHARITY NUMBER 1000832 BALANCE SHEET As of30June 2022 Z022 2021 Flxed Assets Furniture & Fittin8S 971 971 Current Assets Debtors Cash In Bank 19,302 98,689 117.991 55,701 55,701 Llabllltles Amount5 fallin8 due in one year 1,201 Net current assets 116,791 55,701 Llabllltles Amounts falllng due after one year Net assets 117,761 55,701 Funds Unrestricted Funds Restrltted Funds 117,761 55,701 117,761 55,701 Approved by the Board of Trustee5 on 22nd May 2023 and signed on its behalf by: Marie McKissock Trustee

Woodbrid e Communit Pla rou CHARITY NUMBER 10008 NOTES TO THE ACCOUNT For the year ended 31 Au8USt 2022 ACCOUNTING POLICIES Basls of preparatlon The fln3ncial statements have been prepared in accordance with Accounting and Reporting by Charties: Statement of Recommended Practice and in accordance with the Financial Reportin8 Standards for Smaller Entities (effective January 20151 and the Charities Act 2011. Assets and liabilities are initially recognised at historical cost or transaction value unless otherw15e stated In the relevant accountin8 accountin8 poIIcv note. The financial statement5 have been prepared to give and 'true and fair, view and have departed from the Charitles IAccounts and Reports) Regulations 2008 only to the extent required to provide a 'true and falr vlew. Thls departure has involved following Accounting and Reportln8 by the Charltles preparlng thelr accounts In accordance with the Flnanclal Reportlng Standard appllcable In the UK and Republlc of Ireland IFRSSEI 5ssued on 16 July 2014 rather than the Accounting and Reporting by Charlties.. Statement of Recommended Practice effective from l Aprll 2005 which has since been withdrawn. Preparatlon of accounts on a zolng concérn bas1$ The assessment of the trustees is that the charity Is a going concern. Income All Incomln8 resources are Included on the Statement of Flnanclal Actlvltles when the charlty has sufflcient certainty that recelpt of the income is probable and the amount can be MeaSud reliably. Expendlture Expenditure Is recognlsed once there Is a legal or constructlve obllgatlon to make a payment to a third party. It has been classified under headings that aggregate all costs related to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a ba sls cons5stent wlth the use of resources. The charity is not reglstered for VAT and accordingly expenditure Is shown gross of Irrecoverable VAT. Grants offered subject to conditions which have not been met at the year end date are notes a5 commitment but not accrued as expenditure. Voluntary Income All donated income is included in income on recelpt where the donor requires that the sum is to be treated as Income In future accountlng perlods.

Woodbrid e Communi pi rou CHARITY NUMBER 1000832 NOTESTO THE ACCOUNT For the year ended 31 August 2022 Investment Income Interest received Is Included when recelvable. Flxed A55et5 Depreciation 15 provlded on flxed assets at rates calculated to wrlte off the costs, le55 estimated resldual value, or each asset over its expected useful life as follows'.- Furnlture, Fixtures and Flttings- 20% on reducing balance Leasehold Improvements - 20% on reducln8 balance Stock Stock is valued at a lower of cost and net realisable value

Woodbrid e Communi Pla rou CHARITY NUMBER 1000832 NOTES TO THE ACCOUNT For the year ended 31 August 2022 Z022 Totsl 2021 Total Unrestrlcted Restrlcted 2 Donatlons and Grants Early Years Funding Attain Academy Grant 183,070 7,000 190,070 183,070 7,000 190,070 80,115 80,115 3 Charitsble actlvltles After School Club, Play8roup, Reglstratlon Interest Received 214,336 33 214,369 214,336 119,450 33 214,369 119,457 4 Charltable actlvltles AdmSnlstration Consumables Equlpment Insurance Maintenance Miscellanous Services Training & Staff Welfare Utilities Wages 4,120 13,247 10,561 4,120 13,247 10,561 2,145 10,683 10,896 824 2,239 9,662 243 4,933 7,140 6,794 3,336 1,042 7,030 1,683 294,456 156,287 342,379 204,949 2,239 243 7,140 3,336 7,030 294,456 342,379 io

Woodbrid e Communit Pla rou CHARITY NUMBER 1000832 NOTESTO THE ACCOUNTS For the year ended 31 AuBUSt 2022 5 Fixed Assets Furniture & Fittln8S Total Cost At l August 2021 Additions Less: Grants 1,213 1,213 At 31 July 2022 1,213 1,213 Depreclatlon At I Au8USt 2021 Charge for the year 243 243 At 31 July 2022 243 243 Net book Value At 31 July 2022 971 971 At I Au8LlSt 2021 6 Debtors and prepayments Debtor5 Other Debtors IPAYE Overpayment) 18,542 760 19.302 7 Llabilitlps: Ampynts fallinK du¢ wlthln pne year Other taxe5 & Social Security Other Creditors 900 301 1,201 li

Woodbridge Community Play8roups CHARITY NUMBER 1000832 STATEMENT OF ACCOUNTS For the year ended 31 August 2022