## St Mary’s Playgroup
## Chairs Annual Report Year End Sept 2020
||Current Management Committee|Current Management Committee|
|---|---|---|
|Gregory Gooch|Chair ofCommittee|Stepping Down Jan‘21|
|Charlotte Gooch|Secretary||
|Marie McKissock|Treasurer||
|Terri Robson|Health and SafetyOfficer||
|Clare Spall|Committee Member||
## Annual Summary
This has been a year of ups and downs for St Mary’s Playgroup. Sadly, due corona virus we closed our doors during the first lockdown in March due to low numbers of children and it not being financially viable to continue. Thankfully, we were able to open again and remained open for the rest of the year. I would like to thank all the St Mary’s staff who have provided support and care to the children and their families this year. The staff have been incredibly resilient in maintaining a professional and hard working manner whilst also balancing their own home lives in lockdown too.
Our numbers for this year have been incredible. Not only have we become full on most days we now also have a waiting list – with some children being booked in nearly 2 years before they are due to start! Since taking over the breakfast and after school club 2 years ago, this service has continued to flourish and be very popular with St Mary’s school children as well as our own playgroup children.
Every year that passes St Mary’s Playgroup continues to offer an even more inviting experience as the inside and outside areas get transformed by lovely new natural and wooden items which support us in our efforts to provide the Hygge atmosphere.
Thank you to all the committee members for your support throughout this year and thank you to all playgroup staff for all your fantastic work and for going above and beyond your job roles, particularly during this very trying year.
Gregory Gooch
Chair of Committee
## 1. **Breakfast and After School Club**
Breakfast and After School club has continued to flourish over the last two years with good numbers for each of the morning and afternoon sessions.
## 2. **Finances**
Please see year end summary sheet.
Although we have had a difficult year with closures and some parents choosing to keep their children home of recent, financially we have not been affected as badly as we could have been. Some staff have been able to be furloughed at points throughout the year which has helped us keep afloat as well as the local authority still paying out children’s funding even though they may not be in attendance.
## 3. **Fundraising**
Due to restrictions this year, many of our usual fundraisers have not taken place. We hope we can come back even stronger this year with fundraising activities to enable us to keep developing the setting and providing all the experiences the children have access to.
## 4. **Updating the Setting**
Over recent months £650 has been invested into St Mary’s to develop the setting further in line with our curiosity approach and Hygge ethos of natural and wooden resources and furniture. Work has been carried out in the playgroup garden to improve that with the bark being renewed at the bottom of the garden and the borders being added to with new plants and herbs to develop a sensory garden area.
## 5. **Staffing**
Leavers:
Ben Challis – Apprentice
Joiners:
Hayley Howes – Early Years Educator Maddy Bolt – Early Years Educator.
Miss Lauren has returned this year following her maternity leave. We are very pleased to have her back with us at St Mary’s.
## 6. **CIO**
Over recent months we have been using Dinky Ones Early Years Consultancy to support us in the process of moving over to a CIO. This means that 60% of the committee can be made up of staff and that the financial liability of the playgroup is no longer on those that sit on the committee. Once the CIO is complete our umbrella name will be Woodbridge Community Playgroups, however St Mary’s Playgroups name will remain the same. To finalise the move, our EY consultant from Dinky Ones will be holding a virtual EGM (extra ordinary general meeting) in 2-4 weeks’ time whereby parents are required to give their consent to the charity moving over to become a CIO. We hope that all of our parents will agree this transition.
## 7. **Sandlings Playgroup**
An opportunity arose this year for St Mary’s to take over another early years setting in Sutton Heath. Being a charity and our home from home approach made us stand out as the provider who was offered the chance to take over an early years setting that closed earlier last year. We are pleased to announce that we have been working hard to get the building decorated and organised and will be opening our doors on April 12[th] , 2021. Recruitment is currently underway, and we have had a very positive response from the local community on the new playgroup opening with a good uptake of parents registering their interest for their children. The setting will offer a similar service to St Mary’s across 2 rooms – a baby room and a pre school room as well as providing wrap around provision and a holiday club.
Gregory Gooch Chair of Committee 2020
rou
1000832
Receipts and
ments accounts
Forthe period from
01AW2019
To
31108f2020
Section A Receipts and payments
Thi$ year
lo th* ne*re¥t E
Last year
to the rbea*t £
A1 Recelpts
After Scho
Fees
Grants
Inler8St
Miscéllaneous
aygroup
Régislrab"on
34,924
52,795
16,020
70,334
51
834
71,447
74
8295
775
126,698
265
140,299
Sub total
A2 Asset and investment
sales, etc.
Total rnceiptsT
126,698
140,299
A3Pa
ments
Adninistraknon
ConsumatA8s
Equipment
Insurar
Maintenance
Miscelkneous
Seryices
Shopping
Training
Uts'lities
Wages
1.996
9,042
5,151
1,953
407
3.687
2.268
5,325
9,350
4.653
4,233
595
2,893
83,113
109,006
1,379
2,088
85.353
116,699
Sub total
A4 Asset and Investment
purchases, etc.
rotal paymontsz
116,699
Net of receipts/(paymentsJ
9,999
A5 Transfers belween funds
A6 Cash funds last year end
Cash fiinds this year end
109,005
31,294
51.080
61,078
19.786
51,080
Section B Statement of assets and liabilities at the end of
the period
This year
to nearest £
38,559
B1 Cash funds
Cuffent Account
srt Aw)unl
Business Revrdrd
Cash
Total cash funds
61,078
•t**)urt(811
Thls year
to nearest
Detai15
82 Other monetary assets
83 Investment assets
84 A88ets retalned for the
charlty's own use
B6 Llabllttles
S*Jft ty ong or two trustees on
beh81f of 811 the trtee5
Slgnature
Prlnt Name
Date of
approval
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**|Charity Name
**St Marys Playgroup**|Charity Name
**St Marys Playgroup**|Charity Name
**St Marys Playgroup**|
|---|---|---|---|
|||||
||**31/08/2020**|**Charity no**
**(if any)**|**1000832**|
|||||
||**1 - 3**
(remember to include the page numbers of additional sheets)|||
**Respective responsibilities** The charity's trustees are responsible for the preparation of the accounts in **of trustees and examiner** accordance with the Charities Act 2011 (“the Act”).
The charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed.
## It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the applicable Directions given by the Charity Commission (under section 145(5)(b) of the Act, and
- to state whether particular matters have come to my attention
**Basis of independent** My examination was carried out in accordance with general Directions given **examiner’s statement** by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner's** In connection with my examination, no material matters have come to my **statement** attention which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed: Name: Philip Allen**
**Date: 25[th] October 2020**
1
**May 2018**
**IER**
**Relevant professional qualification(s) or body (if any):**
**Address: 56 Wright Lane Kesgrave Ipswich IP5 2FA**
**Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
**May 2018**
**IER**
**Give here brief details of any items that the examiner wishes to disclose** .
3
**May 2018**
**IER**