in a5SOClation wlth... Wiltshire Young Musicians Annual Report 2020-2021 Wiltshire Music Centre. Ashley Road, Bradford on Avon, Wiltshire. BAIS IDZ . Telephone IOL2251860115 . Registered charity 1000800 www.wiltshireyoungmusicians.org.uk . enquiries@wiltshireyoungmusicians.org.uk ## **WILTSHIRE YOUNG MUSICIANS** ## **ANNUAL GENERAL MEETING** Tuesday 16 November 2021 at 7.30pm At the Wiltshire Music Centre, Bradford on Avon ## **AGENDA** - 1 Apologies - 2 Minutes of the Annual Meeting held on the 17 November 2020 - 3 Matters Arising - 4 Chair’s Report - 5 Finance Position - 6 Music Director’s Report - 7 Change to subscription rate for September 2022 - 8 Future Events - 9 Any other business (only items emailed to Lesley Meredith by 8[th] November 2021 – info@wiltshireyoungmusicians.org.uk) - 10 Date of next AGM meeting 2nd November 2021 WILTSHIRE YOUNG MUSICIANS Minutes of the Annual General Meeting held on Tuesday 17th November 2020 at 7.30pm via Zoom Present: Vanessa Hammond. Brian Swinburne, Lucy Whitfield. Sally 5myth. Matthew Thorpe (Consultant Musical Director), Lesley Meredith IWYM administrator) Apologies Apologies were received from Emma Bolton. Minutes of the Annual General Meeting held on the 19 Nt)vember 2019 The minutes ofthe Annual General Meeting held on the 19 November 2019 were approved and will be signed by V3nes5a at a later date. Matters Arising There were no matters arising from the previous minutes. Chairfs ReporL Vanessa presented her rewrt on the year as attached and the items were noted. Finance Report Brian discussed the finances for the previous year and it was noted that despite the difficulties followin8 the Covid pandemic WYM had not been as seriously afferted as experted which was due in part to savings made on venue hire and staff costs. rhe accounts would be forwarded to the audttor. S Foster, for signing off. Musical Directorfs Report Matthew Thorpe. the Consultant Musical Dirertor. presented his report on the year as attached and the items were noted. Future Events Matthew briefly considered the events planned for the current year but whether they took place would depend on what happened as a result of the continuing Covid situation. He hoped to send out details of a Christmas projett shortly as this yearfs Festival wa5 unable to take place. 8. Any Other Business No items h3d been received for AOB this time. Pagelof2 Date of next AGM The next WYM AGM will be held on Tuesday 16th November 2021 at 7.30pm in the Wiltshire Music Centre, Bradford on Avon. Signed as a true remrd: VIMJSS- I L Date-....... IL,/: :..1.21 Page2of2 ## Musical Director’s Report ## AGM 2020-21 2020/21 was another challenging year for WYM. With the country coming out of lockdown and schools returning we decided to restart all our groups face-to-face from September. We put a range of measures in place to make sure that we could so this in a COVID secure way. We rehearsed successfully for the first part of the term and we were also able to take part in an outdoor community music making day at the Wiltshire Music Centre. We had to move our provision online for a few weeks after half term when lockdown was implemented but we were able to continue to provide music making experiences. With COVID restrictions in place we were unable to host our Christmas Festival in the normal way. Instead, we produced a ‘Virtual Christmas Festival’ for which our groups recorded a short video performance that we compiled and made available for parents to stream. We also produced a Christmas Lockdown Project which was a video performance of Shakin’ Stevens ‘Merry Christmas Everyone’. When January came the country went into another lockdown which meant that we had to move our provision online once again and I’m very proud to say that the majority of our groups successfully delivered weekly music making sessions for our young musicians throughout. It did mean that we were unable to put on our LOVE TO PLAY! days once again as well as our senior concert. Once the summer term started, we were able to return to face to face rehearsals again and with restrictions lifting we were able to host a series of Summer Concerts (five on one day!) which was a great success. The WYM team once again went above and beyond with their commitment to the organisation this year and showed astonishing professionalism and creativeness when asked to switch between online and face-to-face provision. I owe them a huge amount of thanks for this. Subscription numbers continued their downward trend this year which was also accelerated slightly by the pandemic. As we start to head out of these difficult times, we hope to be able to bounce back in September. **Matthew Thorpe** Consultant Musical Director _Wiltshire Young Musicians_ ## **Wiltshire Young Musicians** ## **Statement from Current Chair of Wiltshire Young Musicians on 2020/2021** September started with face-to-face rehearsals again and although numbers were a little affected by the disruption, all groups were able to function. The Christmas Concert had to be recorded without an audience but was well received as an online performance. The Spring Term started back online, but in person rehearsals resumed and have continued, leading to live summer concerts, but with more short concerts to work around the audience restrictions still in place then. This compromise worked well and parents could all watch their children perform live. The business consultant has prepared her report and this is leading to a rethink of how some areas of the organisation are managed, with a hope that we can continue running all the groups for many more years to come. Many thanks to Matt and all the tutors for keeping the music going in what turned out to be another complicated year. Vanessa Hammond Chair, Wiltshire Young Musicians 06 Dec 2021 ## **5:35 PM** ## **08/11/21 Accrual Basis** ## **Wiltshire Young Musicians UK Balance Sheet - Prev Year Comparison As of 31 July 2021** |**ASSETS**
**Fixed Assets**
**Instruments**
**Additions in the Year**
**Costs B/fwd**
**Total Instruments**
**Total Fixed Assets**
**Current Assets**
**Other Current Assets**
**Gift Aid Due**
**Total Other Current Assets**
**Cash at bank and in hand**
**Nat West Business Reserve**
**Nat West Capital Reserve**
**Nat West Current a/c**
**Total Cash at bank and in hand**
**Total Current Assets**
**Current Liabilities**
**Other Current Liabilities**
**Steel Pan Tutors**
**WYM Airbag**
**Total Other Current Liabilities**
**Total Current Liabilities**
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIA...**
**NET ASSETS**
**Capital and Reserves**
**General Fund**
**Retained Earnings**
**Profit for the Year**
**Shareholder funds**|**31 Jul 21**
91.67
146,001.97
146,093.64
146,093.64
2,744.14
2,744.14
72,944.95
5,630.33
(1,145.05)
77,430.23
80,174.37
6,001.48
7,064.00
13,065.48
13,065.48
67,108.89
213,202.53
**213,202.53**
145,959.75
87,972.05
(20,729.27)
**213,202.53**|**31 Jul 20**
91.67
146,001.97
146,093.64
146,093.64
4,404.26
4,404.26
94,146.11
5,629.77
(10,130.50)
89,645.38
94,049.64
6,211.48
0.00
6,211.48
6,211.48
87,838.16
233,931.80
**233,931.80**
145,959.75
88,383.99
(411.94)
**233,931.80**|**£ Change**
0.00
0.00
0.00
0.00
(1,660.12)
(1,660.12)
(21,201.16)
0.56
8,985.45
(12,215.15)
(13,875.27)
(210.00)
7,064.00
6,854.00
6,854.00
(20,729.27)
(20,729.27)
**(20,729.27)**
0.00
(411.94)
(20,317.33)
**(20,729.27)**|**% Change**
0.0%
0.0%
0.0%
0.0%
(37.7)%
(37.7)%
(22.5)%
0.0%
88.7%
(13.6)%
(14.8)%
(3.4)%
100.0%
110.3%
110.3%
(23.6)%
(8.9)%
**(8.9)%**
0.0%
(0.5)%
(4,932.1)%
**(8.9)%**| |---|---|---|---|---| **Page 1** **5:34 PM** ## **08/11/21 Accrual Basis** ## **Wiltshire Young Musicians Profit & Loss Prev Year Comparison** ## **August 2020 through July 2021** |**Ordinary Income/Expense**
**Income**
**Bank Interest Rcvd**
**Concert Income**
**Summer Concert**
**Xmas Concert**
**Xmas Concert Collection**
**Xmas Concert Sales**
**Total Concert Income**
**Donations**
**Fund Raising Easyfundraisi...**
**Gift Aid**
**Instrument Hire**
**Subscriptions Received**
**Subscriptions Received (Pa...**
**Tuck Shop**
**Wiltshire Music Connect Gr...**
**Total Income**
**Expense**
**Administration**
**Company Admin**
**Concert Expense**
**April Concert**
**Summer Concert**
**Xmas Concert**
**Total Concert Expense**
**COVID-19**
**Gifts and Donations**
**Instrument Hire External**
**Insurance**
**Licenses and Permits**
**Photocopying**
**Postage and Delivery**
**Professional Fees**
**Consulting**
**Total Professional Fees**
**Rehearsal Rooms**
**Software Licenses**
**Stationery**
**Telephone**
**Mobile**
**Total Telephone**
**Tickets**
**Training**
**Tutors**
**void**
**Website**
**Total Expense**
**Net Ordinary Income**
**Profit for the Year**|**Aug '20 - Jul 21**
9.48
0.00
0.00
0.00
0.00
0.00
2,000.00
16.87
2,744.14
277.09
5,387.50
13,256.84
32.24
19,560.50
43,284.66
7,073.76
13.00
0.00
0.00
0.00
0.00
211.72
145.00
0.00
1,134.07
0.00
120.38
113.75
5,000.00
5,000.00
15,605.92
83.52
85.71
120.00
120.00
(24.00)
100.00
34,023.50
0.00
207.60
64,013.93
(20,729.27)
**(20,729.27)**|**Aug '19 - Jul 20**
175.57
2,028.00
2,304.00
224.25
441.74
4,997.99
1,336.21
37.47
4,404.26
2,080.00
10,083.00
10,897.92
27.00
20,171.00
54,210.42
6,700.00
13.00
112.50
1,404.62
1,123.19
2,640.31
0.00
0.00
103.00
1,497.27
65.92
449.85
185.71
0.00
0.00
9,376.50
83.52
80.77
120.00
120.00
0.00
0.00
33,138.51
0.00
168.00
54,622.36
(411.94)
**(411.94)**|**£ Change**
(166.09)
(2,028.00)
(2,304.00)
(224.25)
(441.74)
(4,997.99)
663.79
(20.60)
(1,660.12)
(1,802.91)
(4,695.50)
2,358.92
5.24
(610.50)
(10,925.76)
373.76
0.00
(112.50)
(1,404.62)
(1,123.19)
(2,640.31)
211.72
145.00
(103.00)
(363.20)
(65.92)
(329.47)
(71.96)
5,000.00
5,000.00
6,229.42
0.00
4.94
0.00
0.00
(24.00)
100.00
884.99
0.00
39.60
9,391.57
(20,317.33)
**(20,317.33)**|**% Change**
(94.6)%
(100.0)%
(100.0)%
(100.0)%
(100.0)%
(100.0)%
49.7%
(55.0)%
(37.7)%
(86.7)%
(46.6)%
21.7%
19.4%
(3.0)%
(20.2)%
5.6%
0.0%
(100.0)%
(100.0)%
(100.0)%
(100.0)%
100.0%
100.0%
(100.0)%
(24.3)%
(100.0)%
(73.2)%
(38.8)%
100.0%
100.0%
66.4%
0.0%
6.1%
0.0%
0.0%
(100.0)%
100.0%
2.7%
0.0%
23.6%
17.2%
(4,932.1)%
**(4,932.1)%**| |---|---|---|---|---| **Page 1** ## TERM DATES 2021/22 **----- Start of picture text -----**
SEPTEMBER OCTOBER NOVEMBER
Monday 6 13 20 27 4 11 18 25 1 8 15 22 29
Tuesday 7 14 21 28 5 12 19 26 2 9 16 23 30
Wednesday 1 8 15 22 29 6 13 20 27 3 10 17 24
Thursday 2 9 16 23 30 7 14 21 28 4 11 18 25
Friday 3 10 17 24 1 8 15 22 29 5 12 19 26
Saturday 4 11 18 25 2 9 16 23 30 6 13 20 27
Sunday 5 12 19 26 3 10 17 24 31 7 14 21 28
DECEMBER JANUARY FEBRUARY
Monday 6 13 20 27 3 10 17 24 31 7 14 21 28
Tuesday 7 14 21 28 4 11 18 25 1 8 15 22
Wednesday 1 8 15 22 29 5 12 19 26 2 9 16 23
Thursday 2 9 16 23 30 6 13 20 27 3 10 17 24
Friday 3 10 17 24 31 7 14 21 28 4 11 18 25
Saturday 4 11 18 25 1 8 15 22 29 5 12 19 26
Sunday 5 12 19 26 2 9 16 23 30 6 13 20 27
MARCH APRIL MAY
Monday 7 14 21 28 4 11 18 25 2 9 16 23 30
Tuesday 1 8 15 22 29 5 12 19 26 3 10 17 24 31
Wednesday 2 9 16 23 30 6 13 20 27 4 11 18 25
Thursday 3 10 17 24 31 7 14 21 28 5 12 19 26
Friday 4 11 18 25 1 8 15 22 29 6 13 20 27
Saturday 5 12 19 26 2 9 16 23 30 7 14 21 28
Sunday 6 13 20 27 3 10 17 24 1 8 15 22 29
JUNE JULY AUGUST/SEPT
Monday 6 13 20 27 4 11 18 25 1 8 15 22 29
Tuesday 7 14 21 28 5 12 19 26 2 9 16 23 30
Wednesday 1 8 15 22 29 6 13 20 27 3 10 17 24 31
Thursday 2 9 16 23 30 7 14 21 28 4 11 18 25 1
Friday 3 10 17 24 1 8 15 22 29 5 12 19 26 2
Saturday 4 11 18 25 2 9 16 23 30 6 13 20 27 3
Sunday 5 12 19 26 3 10 17 24 31 7 14 21 28 4
= Rehearsals = Concerts/Special Event = "Step Up" Week
**----- End of picture text -----**
= School Holidays = Bank Holiday Wiltshire Music Centre, Ashley Road, Bradford on Avon, Wiltshire, BA15 1DZ • Telephone 07835 764218 • Registered charity 1000800 **www.wiltshireyoungmusicians.org.uk •[info][@][wiltshireyoungmusicians.org.uk ]**