Registered Charity Number: 1000774
Annual Report and Financial Statements for The Grange Pre-school
Registered Charity Number: 1000774 Registered Charity Name: The Grange Playgroup Association For the year ended 31 August 2023
P 2 f 12
**The Grange Playgroup Association**
## **Report and Accounts**
## **Contents**
||Page|
|---|---|
|Trustees Annual Report|2|
|Independent examiner's report|5|
|Statement of fnancial activites|6|
|Balance Sheet|7|
|Notes to the fnancial statements|8|
P 3 f 12
**The Grange Playgroup Association Report of the Trustees for the year ended 31 August 2023**
The trustees present their report with the financial statements of the charity for the year ended 31st August 2023. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in 2019.
## **Charity information**
Operating Name: Registered Charity number
The Grange Pre-School 1000774
## Address
The Grange United Reformed Church Circuit Lane Reading RG30 3HD
Trustees (Committee members)
Under the terms of the constitution, the Committee members are the charity trustees of the Pre-School.
The following people were trustees on the date that the financial statements were approved or served during the year.
|**Name**|**Position**|**From**|**To**|
|---|---|---|---|
|Jonathan Bray|Chair|9/19/2023||
|Pollyanna De Lima|Treasurer|9/20/2022||
|Vikash Singh|Secretary|9/19/2023||
|Evana Choudhury|Chair|9/20/2022|9/19/2023|
|Nicola Palmer|Treasurer||9/20/2022|
|Megan Molyneux||9/19/2023||
|Marian Domingues Dos Santos||9/19/2023||
|Julia Molyneux|Manager, ex ofcio|||
Independent Examiner
Claire Connell
## **Structure, governance and management**
## **Governning Document**
The charity is controlled by its Constitution.
## **Recruitment and appointment of new trustees**
The charity endeavours to fill any trustee vacancies through our network of parents. In addition, some people are approached directly after discussions amongst existing trustees.
P 4 f 12
## **The Grange Playgroup Association Report of the Trustees for the year ended 31 August 2023 (continued)**
## **Structure, governance and management (continued)**
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The trustees actively review the major risks which the charity faces on a regular basis. They also examine other operational and business risks faced by the charity and believe they have established systems to mitigate these risks.
Whilst the Trustees have overall responsibility for the Charity's affairs, day-to-day management of childcare services and the associated administrative duties have been delegated to the Manager and her staff. The Charity's financial administration is carried out by a paid employee who reports to the Treasurer, who is a Trustee.
## **Objectives and Activities**
The charitable objectives of The Grange Playgroup Association (The Grange Pre-School) are the provision of affordable early years foundation stage education as provided by following the appropriate standards. During this financial year The Grange Pre-School continued to fulfil these objects by focusing on the provision of games and play for children up to 5 years of age in the following areas:
communication and language physical development personal, social and emtional development literacy mathematics understanding the world expressive arts and design
## **Achievement and performance**
During the past year The Grange Pre-School has remained a financially viable charity with a full register and substantial waiting list. The staffing levels remain stable and will continue to do so for the foreseeable future. The parental feedback received remains extremely positive and we continue to strive to provide the best possible start in education for the children attending the setting
## **Future**
The trustees are prepared for another challenging year and have staffing and delivery plans in place to ensure that The Grange Pre-School continues to provide first class facilities and support for children in their early years.
## **Financial Review**
The financial accounts for the year ended 31 August 2023 are set out on pages 6-12. The Statement of Financial Activities shows a deficit for the year of £17,415 (2022 surplus of £18,455). The total reserves at year end stand at £157,134 (2022 £174,549), of which £7,842 (2022 £8,050) is restricted and £149,292 (2022 £165,969) is unrestricted.
P 5 f 12
## **The Grange Playgroup Association Report of the Trustees for the year ended 31 August 2023 (continued)**
## **Statement of Trustees Responsibilities**
The Trustees are responsible for the preparation of financial statements for each financial year which give a true and fair view of the state of affairs of the Charity as at the end of the financial year and of the surplus or deficit of the Charity. In preparing those financial statements the Trustees are required to
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- state whether the applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- make judgments and estimates that are reasonable and prudent; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue its work.
The trustees are also responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and which are sufficient to show and explain the Charity's transactions. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees are mindful of the Charity Commission's guidance on public benefit.
This report was approved by the Board of Trustees on 14 December 2023.
P 6 f 12
##
##
##
##
## **The Grange Playgroup Association Statement of Financial Activities (SOFA) for the year ended 31st August 2023**
|All fgures in £
Note
**Income and Endowments from:**
Donations and Legacies
A1
Charitable Activities
A2
Other Trading Activities
A3
**Total Income and Endowments**
**Expenditure on:**
Raising Funds
B1
Charitable Activities
B2
Other
B3
**Total Expenditure**
Net Gains/(Losses) on Investments
**Net Income/(Expenditure)**
Transfers between Funds
**Net Movement in Funds**
**Reconciliation of Funds:**
Total Funds brought forward
Total Funds carried forward|**2023**
**Total**
500
-
500
196,691
-
196,691
1,917
-
1,917
**200,478**
**-**
**200,478**
1,700
-
1,700
215,455
738
216,193
-
-
**217,155**
**738**
**217,893**
-
-
-
**(16,677)**
**(738)**
**(17,415)**
-
-
-
**(16,677)**
**(738)**
**(17,415)**
165,969
8,580
174,549
**149,292**
**7,842**
**157,134**
**Unrestricted**
**Funds**
**Restricted**
**Funds**|**2022**|
|---|---|---|
|||**Total**|
|||-
192,890
1,844|
|||**194,734**
1,248
175,031|
|||**176,279**|
|||**18,455**|
|||-|
|||**18,455**|
|||156,094|
|||**174,549**|
w The statement of financial activities includes all gains and losses recognised in the year.
w All income and expenditure derives from continuing activities.
w See Note G3 for the comparative SOFA
P 8 f 12
## **The Grange Playgroup Association Balance Sheet as at 31st August 2023**
|**The Grange**
**Balance Sheet as at 31st August 2023**|**Playgroup Association**||
|---|---|---|
|All fgures in £
Note
**Fixed Assets:**
Tangible Assets
**Total Fixed Assets**
**Current Assets:**
Debtors
C1
Investments
D2
Cash at Bank and in Hand
**Total Current Assets**
**Liabilities:**
Creditors: Amounts falling due within a year
D1
**Net Current Assets or Liabilities**
**Total Net Assets or Liabilities**
**The Funds of the Charity:**
Unrestricted Funds
E1
Restricted Income Funds
E2
**Total Charity Funds**|**2023**
**Total**
-
-
-
**-**
**-**
**-**
-
-
-
-
-
-
214,597
7,842
222,439
**214,597**
**7,842**
**222,439**
65,305
-
65,305
149,292
7,842
157,134
**149,292**
**7,842**
**157,134**
149,292
7,842
**157,134**
-
**Unrestricted**
**Funds**
**Restricted**
**Funds**|**2022**|
|||**Total**|
||-
-|-|
||**-**
**-**
-
-
-
-
214,597
7,842|**-**
5,064
-
201,809|
||**214,597**
**7,842**
65,305
-
149,292
7,842|**206,873**
32,324
174,549|
||**149,292**
**7,842**|**174,549**|
|||165,969
8,580|
|||**174,549**|
|||-|
The Trustees consider that the company is entitled to exemption from the requirement to have an audit under section 144 of the Charities Act 2011 and that members have not required the company to obtain an audit in accordance with section 466 of the Act
The Trustees acknowledge their responsibilities for complying with the requirements of the Charities Act 2011 with respect to accounting records and the preparation of accounts
The financial statements have been prepared in accordance with the provisions of the Charities (Accounts and Reports) Regulations 2008.
These accounts were approved by the Trustees and signed on their behalf
## **Name 1 - Pollyanna De Lima Date - 14.12.2023**
## **Name 2 - Jonathan Bray**
**Date - 14.12.2023**
The notes on pages 8 -13 form part of these financial statements.
P 9 f 12
**The Grange Playgroup Association**
## **Notes to the Accounts for the year ended 31st August 2023**
## **1. Accounting Policies**
## 1.01. The Charity's Structure, Organisation and Business
The Grange Playgroup Association is an unincorporated association governed by its constitution. It is a charity registered in England and Wales and the address of the registered office is given in the charity information on page 2 of these accounts.
The charity provies pre-school educational services funded by the Government's Early Years Education scheme and parental fees.
## 1.02. Basis of preparation and assessment of going concern
The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) 2019; the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
After making enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue its activities for the foreseeable future. Accordingly they continue to adopt the going concern basis in preparing the financial statements as outlined in the Statement of Trustees Responsibilities on page 4.
## 1.03. Funds structure
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donor or trust deed. The only restricted fund is the fund for the refurbishment of the toilet block, replacement of the in-ground trampoline and butterfly/bug garden.
Unrestricted income funds comprise those funds which the Trustees are free to use for any purpose in furtherance of the charitable objects.
## 1.04. Income recognition
(i) Recognition of Incoming Resources These are included in the statement of financial activities when: - the charity becomes entitled to the resources; - the trustees are virtually certain that they will receive the resources; and - the monetary value can be measured with reasonable accuracy.
(ii) Grants and donations Grants are only included in the statement of financial activities when the charity has unconditional entitlement to the resources
(iii) Gifts in kind
Gifts in kind are accounted for when receivable, at a reasonable estimate of their value to the Charity
(iv) Investment income Bank and building society interest is included in the statement of financial activities when the interest falls due
## 1.05. Expenditure recognition
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
All expenditure is accounted for on an accruals basis.
## 1.06. Costs of raising funds
The costs of raising funds include any direct costs attributable to fundraising events or fundraising activities.
## 1.07. Tangible fixed assets and depreciation
All assets costing more than £2,000 are capitalised and depreciate over their estimated lives. Assets costing less than £2,000 are written off in the year of acquisition.
Depreciation is charged on assets on a straight-line basis over their estimated useful life as follows: o IT and other equipment and furniture: 3 years
P 10 f 12
## **The Grange Playgroup Association**
## **Notes to the Accounts for the year ended 31st August 2023**
## 1.08. Pensions
The charity participates in a defined contribution pensions scheme. Contributions in respect of this scheme are charged to the Statement of Financial Activities for the year in which they are payable. Timing differences between contributions payable and contributions actually paid in the year are shown as either accruals or prepayments at the year end.
|**A1: Donations & Legacies**
_All fgures in £_
Other Donations
**Total Income from Donations & Legacies**
**A2: Charitable Activities**
_All fgures in £_
Nursery Education Grant Funding
Fee income
Other Income from charitable activities
Apprenticeship grant funding
**Total Income from Charitable Activities**
**A3: Other Trading Activities**
_All fgures in £_
Fundraising Events and activities
**Total Income from Other Trading Activities**
**B1: Raising Funds**
_All fgures in £_
Fundraising Costs
**Total Expenditure on Raising Funds**
**B2: Charitable Activities**
_All fgures in £_
**Wages, salaries and other staf costs**
Wages and salaries
Employer's pension contributions
Employer's national insurance contributions
Staf training and expenses
Subtotal carried forward|**2023**
**Total**
500
500
**500**
**-**
**500**
**2023**
**Total**
154,300
-
154,300
42,391
-
42,391
-
-
-
-
**196,691**
**-**
**196,691**
**2023**
**Total**
1,917
-
1,917
**1,917**
**-**
**1,917**
**2023**
**Total**
1,700
-
1,700
**1,700**
**-**
**1,700**
**2023**
**Total**
183,916
183,916
2,795
-
2,795
2,537
-
2,537
1,954
1,954
**191,202**
**-**
**191,202**
**191,202**
**-**
**191,202**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Unrestricted**
**Funds**
**Restricted**
**Funds**|**2022**|
|---|---|---|
|||**Total**|
|||-|
|||**-**|
|||**2022**|
|||**Total**|
|||155,271
33,619
1,000
3,000|
|||**192,890**|
|||**2022**|
|||**Total**|
|||1,844|
|||**1,844**|
|||**2022**|
|||**Total**|
|||1,248|
|||**1,248**|
|||**2022**|
|||**Total**|
|||146,544
1,933
(665)
2,630|
|||**150,442**|
|||**150,442**|
P 11 f 12
## **The Grange Playgroup Association Notes to the Accounts for the year ended 31st August 2023**
|**B2: Charitable Activities (cont'd)**
_All fgures in £_
Subtotal brought forward
**Premises costs**
Rent
Repairs and maintenance
Cleaning
Garden enhancements
**Insurance**
Insurance
**Accountancy, legal and other professional fees**
Other Professional Fees
Data protection and Ofsted
Software
**Marketing**
Website
**Other business expenses**
Governance - independent examination
Gifts and donations
**Telephone, stationery and other ofce costs**
Telephone
Postage and stationery
**Children's activities**
Children's parties
Equipment expensed
Food
**Total Expenditure on Charitable Activities**|**2023**
**Total**
191,202
-
191,202
12,611
12,611
3
203
206
1,143
-
1,143
307
307
**14,064**
**203**
**14,267**
916
-
916
**916**
**-**
**916**
75
-
75
35
-
35
1,577
1,577
**1,687**
**-**
**1,687**
-
-
-
**-**
**-**
**-**
500
-
500
521
521
**1,021**
**-**
**1,021**
853
-
853
36
36
**889**
**-**
**889**
71
-
71
4,142
535
4,677
1,463
1,463
**5,676**
**535**
**6,211**
**215,455**
**738**
**216,193**
**Unrestricted**
**Funds**
**Restricted**
**Funds**|**2022**|
|---|---|---|
|||**Total**|
|||150,442
12,328
-
1,260
686|
|||**14,274**|
|||877|
|||**877**|
|||196
155
1,509|
|||**1,860**|
|||230|
|||**230**|
|||500
1,044|
|||**1,544**|
|||869
663|
|||**1,532**|
|||260
2,835
1,177|
|||**4,272**|
||||
|||**175,031**|
P 12 f 12
**#**
## **The Grange Playgroup Association**
## **Notes to the Accounts for the year ended 31st August 2023**
|**C1: Debtors**
_All fgures in £_
**Other Debtors**
Debtors for fees
Prepaid expenditure
Other debtors - HMRC
**Debtors Total**
**D1: Creditors, Amounts falling due within one year**
_All fgures in £_
**Trade Creditors**
**Taxation and Social Security**
**Other Creditors**
Pension
Other accruals
Deferred income
**Creditors (within one year) Total**
**E1: Unrestricted Funds**
_All fgures in £_
General Fund
**Total Unrestricted Funds**
**E2: Restricted Income Funds**
_All fgures in £_
Restricted Fund
E2.1
**Total Restricted Income Funds**|**2023**
**Total**
-
-
-
-
-
-
-
-
**-**
**-**
**-**
**2023**
**Total**
-
-
-
-
-
-
-
494
-
494
500
-
500
64,311
-
64,311
**65,305**
**-**
**65,305**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Unrestricted**
**Funds**
**Restricted**
**Funds**|**2022**|
|---|---|---|
|||**Total**|
|||-
-
5,064|
|||**5,064**|
|||**2022**|
|||**Total**|
|||-
632
1,378
30,314|
|||**32,324**|
||||
||**Income Expenditure**
**Transfers**
**Opening**
**Balance**
**Closing**
**Balance**||
||165,969
200,478
(217,155)
-
149,292||
||**165,969**
**200,478**
**(217,155)**
**-**
**149,292**||
||||
||**Income Expenditure**
**Transfers**
**Opening**
**Balance**
**Closing**
**Balance**||
||8,580
-
738
-
7,842||
||**8,580**
**-**
**738**
**-**
**7,842**||
E2.1. Fund established in 20-21 for the replacement of toilet blocks, in-ground trampoline and butterfly/bug garden
P 13 f 12
**The Grange Playgroup Association**
## **Notes to the Accounts for the year ended 31st August 2023**
## **F1: Staffing Costs and Remuneration**
F1.1. The average number of employees in the year was 14 (2022: 13).
F1.2. No employees received emoluments over £60,000 during the current or prior year.
## **F2: Trustee Remuneration, Related Party Transactions, and Other Transactions**
## Trustee Remuneration
None of the trustees of the charity were paid any remuneration or received any other benefits from an employment with the charity or a related entity. None of the trustees were reimbursed any expenses. The salary of the Manager, who is a trustee ex officio, is included in the staff costs note.
## Related Party Transactions
All of the fee income is from parents who, by nature of the constitution, are members of the Charity. As in every year, Committee members (who are trustees) paid fees at the standard fee rates.
## Governance Costs
The only governance cost that is separately identifiable is the fees paid to the independent examiner of £500 for those services (2022: £500). No other fees were paid to the examiner in either year. The premium paid for general insurances includes trustee indemnity cover, but the amount is not separately stated in the premium.
## **F3: SOFA for the year ended 31st December 2022 for comparative purposes**
|All fgures in £
Note
**Income and Endowments from:**
Donations and Legacies
A1
Charitable Activities
A2
Other Trading Activities
A3
Investments
A4
Other income
A5
**Total Income and Endowments**
**Expenditure on:**
Raising Funds
B1
Charitable Activities
B2
Other
B3
**Total Expenditure**
**Net Income/(Expenditure)**
Transfers between Funds
**Net Movement in Funds**
**Reconciliation of Funds:**
Total Funds brought forward
Total Funds carried forward|**2022**|
|---|---|
||**Total**
**Unrestricted**
**Funds**
**Restricted**
**Funds**|
||-
-
-
192,890
192,890
1,844
-
1,844|
||**194,734**
**-**
**194,734**
1,248
1,248
175,031
175,031
-
-
-|
||**176,279**
**-**
**176,279**|
||**18,455**
**-**
**18,455**|
||-
-|
||**18,455**
**-**
**18,455**|
||147,514
8,580
156,094|
||165,969
8,580
174,549|
P 14 f 12