Annual Report Acorn Youth and Social Club Year Ending 31 January 2023
Aims and Purposes
Acorn Youth and Social Club, the opera�ng name of the charity Acorn Youth Club, Registered Charity Number 1000729 , aims to provide facili�es for recrea�on and leisure �me occupa�on for people, resident in or near Hillingdon, with learning disabili�es so as to develop their physical, mental and spiritual well-being.
Objec�ves and Ac�vi�es
The Charity operates and maintains the Acorn Hall. The site is leased from the London Borough of Hillingdon by the Club. When LB Hillingdon granted planning permission for the Acorn Hall the building was intended to be built in two phases and it is the objec�ve of the Charity to complete the second phase.
The Acorn Hall is the main base of the club and there are several clubs run in the evenings for the benefit of the people with learning disabili�es in line with the main objec�ve of the club. These include a Tuesday Club, Acorn Extra Club and Trefoil Guiding Group.
During the day and weekends the hall is available for hire by community groups which is the main source of income for the club. These hire charges cover the cost of running the premises and if there is a surplus provide a contribu�on towards the cost of future building works.
The Club also provides other ac�vi�es for learning disabled people and their carers during the year such as an annual ou�ng, panto visits and a Christmas party.
The working name of the Charity was changed by the Trustees in June 2022 to Acorn Youth and Social Club to reflect that over the years the membership of the club has included more adults as older members remained with the club and s�ll enjoyed the ac�vi�es.
Review of the Year
The club did not operate member ac�vi�es from March 2020 through to April 2022 because of the covid situa�on and the health vulnerability of many club members. The support of the Local Authority for a Youth Worker in place before March 2020 was not re-established in 2022 and the Trustees had to look at other ways of suppor�ng club ac�vi�es.
Dash charity started working with the Acorn Youth and Social Club providing leaders for the Tuesday Club. Unfortunately, this did not last as the leader moved and they were not able to find a replacement. We have kept the club running with our own volunteers and the Tuesday evenings have been very popular with approximately 12 members and a variety of ac�vi�es including table tennis and a regular film evening with popcorn and drinks.
The club bought new boccia balls with money donated by the bowls club who expressed an interest in visi�ng later in the year.
Money was also donated by the Eastcote Park Residents Associa�on and by the Freemasons.
who have gone out of business.
Trustees Mee�ngs during the Year
The Trustees met seven �mes during the year from 1 February 2022 to 31 January 2023.
Trustees
The trustees of the Acorn Club are:
Phil Myers (President)
Malcolm Porter (Chairman) Registered address for the Charity 38 Windsor Avenue, Hillingdon, Middx UB10 9AU
Shirley Causer (Secretary)
Julie Brown (Treasurer)
Sue Hopkins
Deborah Goodchild
Kim Macey
Nichola Mills
Margaret Kershaw
Peter Sharma had not been ac�ve for some �me and is no longer a trustee.
Volunteers
The club did not have any volunteers other than commi�ee members during the year. Apart from DASH’s involvement running the Tuesday Club for part of the year all other clubs were run on a voluntary basis by trustees.
resumed a�er the covid break in ac�vi�es.
Financial Posi�on of the Club
The annual accounts for the club and Treasurers Report show an opera�ng surplus of £13,682 in the year ending 31 January 2023. This increased the funds held by the club to £150,396.
At a meeting of the Committee on 2 March 2022 it was agreed by the Trustees that £130,000 of the balances at 31.1.22 held in deposit accounts would be reserved for future additional building works at the Clubhouse.
The Treasurers report summaries the sources of funding and itemises rental and grant income, also the net cost of member ac�vity during the year and the events that were supported in addi�on to club nights.
regular hire income or dona�ons were available . The Commi�ee decided in March 2022 to set aside £130,000 of its total funds at the end of the previous financial year for the future construc�on of the Acorn Hall.
Annual General Mee�ng
The 34[th] Annual General Mee�ng of the Club to review the annual report and accounts took place on 15 March 2023 . All above trustees will con�nue in their current roles for the following year.
Report of Honorary Treasurer
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During the financial year ending 31 January 2023 the club had an operating surplus of £13,682 (prior year £8,776). When added to the cash held on 31 January 2022 of £136,714 there were total funds of £150,396. The cash held is split over the Lloyds Current Account £7,531 , Lloyds Deposit Account £60,427 and Virgin Money ( was previously Yorkshire Bank) £82,438
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£1,027 interest was received on the deposit bank accounts in the year up to 31 Jan 2023.
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The main source of income for the club is the casual hire of the Acorn Hall. The hire charges received are summarised below:
| Active Early Years After School Club payments Little Companions payments Connor King Boot Camp Scribblehearts payments Party Hire |
2022-2023 2021-2022 £ £ 5,810 6,633 9,322 9,000 50 238 280 145 150 15,515 16,113 |
|---|---|
The a�er-school club withdrew from using the Acorn Hall in September 2022
- The following donations were received during the financial year ending 31 Jan 2022:
| Misc including bequests Eastcote Park Assoc Womens Group Deanes Park Bowles Club Freemasons 150th Anniversary Grant Southbourne WI |
2022-2023 2021-2022 £ £ 62 50 681 479 174 2,721 5,000 50 8,514 703 |
|---|---|
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The running costs of the Acorn Hall were £10,717 for the year ending 31 Jan 2023 (£7,905 for prior year). Cleaning Costs were £2,000. The club was overcharged approx. £1,000 by Castle Water because of a problem locating the meter and should benefit from reduced bills until the overpayment is cleared.
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The following expenditure and income related to member activity:
| Exp | Inc | Net | ||
|---|---|---|---|---|
| £ | £ | £ | ||
| Argosy Players Panto | 100 | 100 | ||
| Christmas Party | 375 | 375 | ||
| Trip to Paradise Wildlife Par | 830 | 600 | 230 | |
| Jubilee Party | 207 | 160 | 47 | |
| Tuesday Club | 420 | 577 | - | 157 |
| Acorn Extra Club | 50 | 78 | - | 28 |
| 1,982 | 1,415 | 566 |
In the prior year, the only expenditure was £305 relating to the Christmas Party 2021. DASH Charity ran the Tuesday club from April to September 2022 and were paid £420 for their services. All clubs have otherwise been operated on a voluntary basis by Committee members.
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The annual report for the Charity Commission relating to year ending Jan 2022 was submitted on 11 Aug 22
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At a meeting of the committee March 2, 2022, it was agreed that £130,000 of the balances at 31.2.22 held in deposit accounts would be reserved for future additional building works.
ACORN YOUTH AND SOCIAL CLUB (note 4)
Assets & Liabilities as at 31 January 2023
| Surplus for the Year Note 1 Brought Forward from previous year Sub-Total Clubhouse at Cost Note 2 Balance at 31 January Cash at Bank- Lloyds 1 Lloyds 2 Yorkshire Bank Note 3 Cash In Hand Clubhouse at Cost Accruals/ Bank Interest Debtors-Others Sub Total Creditors Total |
2022-2023 £ 13,682 136,714 150,396 233,206 383,602 7,531 60,427 82,438 150,396 NIL 233,206 - - 383,602 - 383,602 |
2021-2022 2020-2021 £ £ 8,776 15,765 127,938 112,173 136,714 127,938 233,206 233,206 369,920 361,144 7,876 19,343 52,379 32,387 76,458 76,208 136,714 127,938 NIL NIL 233,206 233,206 - - - - 369,920 361,144 - - 369,920 361,144 |
|---|---|---|
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Note 1 No Accruals included in the accounts ending Jan 2023
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Note 2 No Provision for depreciation of Fixed Assets has been included . The cost of the clubhouse was included as expenditure in prior year accounts ending 31 January 2007 and 2008
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Note 3 At a meeting of the Committee on March 2 2022 it was agreed that £130,000 of the balances at 31.1.22 held in deposit accounts would be reserved for future additional building works at the Clubhouse
Note 4 The working name of the club was changed from Acorn Youth Club to Acorn Youth and Social Club following a special meeting on 15th June 2022 . The charity name remains as Acorn Youth Club
M Porter Chairperson & Trustee
Julie Brown Treasurer & Trustee
ACORN YOUTH AND SOCIAL CLUB
Financial Statement for the year ended 31 January 2023
Receipts and Payments Account
| Receipts Bank Interest Fund Raising & Sponsors Membership Subscriptions Rental Income Note 3 Grant Note 1 Donations Note 4 Total Payments Utilities and Insurance Cleaning and Maintenance Licenses & Affiliation Fees Note 2 Members' Benefits Equipment Repairs and Renewals Rent & Lease Legal Fees Sundries/Publicity Total Surplus for the Year |
2022-2023 £ 1,027 114 1,415 15,515 8,514 26,585 5,380 4,774 - 1,982 204 350 213 12,903 13,682 |
2021-2022 2020-2021 £ £ 244 679 47 61 17 100 16,113 10,803 10,000 703 894 17,124 22,536 4,157 3,347 2,637 2,341 344 246 305 - 418 - 350 350 138 487 8,348 6,772 8,776 15,765 |
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Note 1 The Club received a small business Covid support grant of £10,000 from Hillingdon Council in 2020
Note 2 PPL/PRS License of £259 for 2022-23 was paid in 2021-22 year
| Note 3 Rental Income Summary Our Childrens Activities Active Early Years After School Club payments Little Companions payments Connor King Boot Camp Scribblehearts payments Party Hire |
2022-2023 £ - 5,810 9,322 238 145 15,515 |
2021-2022 2020-2021 £ £ - 25 - 6,633 3,088 9,000 7,200 50 280 540 150 - 16,113 10,803 |
|---|---|---|
| Note 4 Donations Summary Dash Disco contribution Misc including bequests Challenge Network Liquidation Eastcote Park Assoc Womens Group Deanes Park Bowles Club Freemasons 150th Anniversary Grant Southbourne WI |
2022-2023 £ 62 681 2,721 5,000 50 8,514 |
2021-2022 2020-2021 £ £ 70 50 5 417 479 402 174 703 894 |
|---|---|---|
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name Acorn Youth and Social Club members of On accounts for the year ended 31 January 2023 Charity no (if any) [1000729] Set out on pages 1 and 2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
| Signed: | Date: | 18/10/2023 | |||||
| Name: | Iquo Nwankwo | ||||||
| Relevant professional | Association of Chartered Certified Accountants (ACCA) | ||||||
| qualification(s) or body | |||||||
| (if any): | |||||||
| Address: | 12 COLUMBIA AVENUE | ||||||
| RUISLIP | |||||||
| HA4 9SU | |||||||
| Section B Disclosure |
1
October 2018
IER
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
October 2018
IER