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Trustees' Annual Report for the period
Period start date Period end date 01 APRIL 2023 31 MARCH 2024 From To
Section A Reference and administration details ~~ee~~
Charity name Other names charity is known by
GREAT PARKS COMMUNITY ASSOCIATION
GREAT PARKS COMMUNITY CENTRE
Registered charity number (if any) ~~PT~~ 1000673 Charity's principal address QUEEN ELIZABETH DRIVE
PAIGNTON
Postcode TQ3 3YS
Names of the charity trustees who manage the charity
Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) ~~ee~~ year to appoint trustee (if any) 1 JENNY DAY CHAIR/TRUSTEE ~~es rs~~ VICE 2[LARRAINE ] MCLEOD CHAIR/TRUSTEE ~~a ee ee~~ 3 SHELLEY SMITH TRUSTEE ~~eeGR~~ 4 GARY REDMAN TRUSTEE ~~es~~ COMMITTEE 5[KERRY REEBY ] MEMBER/CONTACT ~~ee ee~~ 6 ~~es rs Ge~~ 7 ~~es nn Ge~~ 8 ~~ee es~~ 9 ~~es tsGs~~ 10 ~~ee es~~ 11 ~~a~~ 12 ~~ee rs~~ 13 ~~es ns I~~ 14 ~~a es~~ 15 ~~es tn nn~~ 16 ~~a es~~ 17 ~~es tn nn~~ 18 ~~ee es~~ 19 ~~es tn~~ 20 ~~a es nn~~ Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity’s trusts CONSTITUTION Type of governing document (eg. trust deed, constitution) ASSOCIATION How the charity is constituted (eg. trust, association, company) APPOINTMENT BY COMMITTEE Trustee selection methods (eg. appointed by, elected by)
Section B Structure, governance and management
Description of the charity’s trusts
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
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A) TO PROMOTE THE BENEFIT OF THE INHABITANTS OF GREAT PARKS ESTATE AND THE NEIGHBOURHOOD WITHOUT DISTINCTION OF SEX OR OF POLITICAL, RELIGIOUS OR OTHER OPINIONS BY ASSOCIATING THE LOCAL AUTHORITIES ’ VOLUNTARY ORGANISATIONS AND INHABITANTS IN A COMMON EFFORT TO ADVANCE EDUCATION AND TO Summary of the objects of the PROVIDE FACILITIES IN THE INTERESTS OF SOCIAL WELFARE FOR charity set out in its RECREATION AND LEISURE-TIME OCCUPATION WITH THE governing document OBJECT OF IMPROVING THE CONDITIONS OF LIFE FOR THE SAID INHABITANTS B) TO ESTABLISH OR TO SECURE THE ESTABLISHMENT OF A COMMUNITY CENTRE AND TO MAINTAIN AND MANAGE, OR TO COOPERATE WITH AY LOCAL STATUTORY AUTHORITY IN THE MAINTENANCE AND MANAGEMENT OF SUCH A CENTRE FOR ACTIVITIES PROMOTED BY THE ASSOCIATION AND ITS CONSTITUENT BODIES What
• GENERAL CHARITABLE PURPOSES • EDUCATION/TRAINING • THE ADVANCEMENT OF HEALTH OR SAVING OF LIVES • DISABILITY • THE PREVENTION OR RELIEF OF POVERTY • AMATEUR SPORT • ECONOMIC/COMMUNITY DEVELOPMENT/EMPLOYMENT Who • CHILDREN/YOUNG PEOPLE • ELDERLY/OLD PEOPLE Summary of the main • PEOPLE WITH DISABILITIES • OTHER CHARITIES OR VOLUNTARY BODIES activities undertaken for the • THE GENERAL PUBLIC/MANKIND public benefit in relation to How these objects (include within • PROVIDES HUMAN RESOURCES this section the statutory • PROVIDES BUILDINGS/FACILITIES/OPEN SPACE declaration that trustees have • PROVIDES ADVOCACY/ADVICE/INFORMATION had regard to the guidance issued by the Charity Activities Commission on public NHS/M.S. SOCIETY EXERCISE CLASSES, MEETINGS, LOCAL COMMUNITY benefit) EVENTS AND LOCAL COMMUNITY FACILITIES.TUCK SHOP, BREAKFAST CLUB, ESSENTIALS SHOP/SOCIAL SUPERMARKET, PARENT-LED TODDLERS GROUP, AFTER SCHOOL DROP IN CLUB, COMMUNITY GARDEN, INFORMATION ADVICE AND GUIDANCE CLINICS, HOLIDAY FUN CLUBS, TORBAY COUNCIL POLLING STATION, NHS UNPAID CARERS INFORMATION POINT AND TAI CHI CLASSES, COFFEE MORNING LINKED WITH DA SUPPORT, WELLBEING SESSIONS INCLUDING YOGA, PHYSICAL FITNESS, ARTS AND CRAFTS
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and erformance p
Summary of the main achievements of the charity during the year
Since the last report which was dated to 31.3.2023, the Centre focused on gradually increasing the bookings for community and support services that were obviously linked to the needs and concerns of the local community e.g
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Social Supermarket alongside our Essentials Shop in response to the cost-of-living crisis,
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increased IAG clinics to support people with welfare, wellbeing, debt, benefits, housing, tenancy and signposting to relevant services for personal support,
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popular holiday fun clubs to help parents with educational activities and a nutritious meal for children aged 5-16
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a community garden encouraging the children to sow, plant, water and harvest vegetables and fruit
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increased wellbeing activities for adults eg physical fitness, yoga, mindfulness, arts and crafts
The Community Association continued to receive support from local funding groups including Torbay Council, Sanctuary Housing, TCDT, and main grant funders like Devon Community Foundation, Awards for All. The council support for our social supermarket led to our joining the holiday voucher scheme to offer families with financial struggles discounted shopping bags. We also increased the opening hours of our Warm Space and with funding from the National Grid, we distributed Warm Packs to vulnerable residents.
Our Facebook page became the preferred method of promoting and celebrating the activities at the centre.
Due to the changing guidelines the committee decided to stop hosting parties and individual celebration bookings due to the high cleaning costs, rising utility bills, safeguarding concerns and unfortunate repairs after damage to the centre: it was no longer cost effective to host party bookings so the centre worked alongside partner organisations, social services, family intervention groups, NHS and other professionals to offer exclusive and safe ventilated use of the hall space which was a major consideration post-lockdowns
Covid-support grants were replaced by cost of living grants which supported our work even further and the committee continues to strengthen working partnerships with local organisations to offer great support and training services to the local residents because we feel this focus suits the centre.
We continued to work with a multi-organisational cohort delivering educational and fun activities and food as part of the Holiday Activity Clubs but within a more flexible framework funded by the social housing group Sanctuary. Joining the Food Alliance developed our social supermarket model rather than a food bank. And for the very hardest financially impacted people, we have a separate Food Pantry which allows ‘donations, swops or take’ without question or forms which generates itself through the generosity of the residents on the estate.
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Section E Financial review The Charity retains sufficient reserves in the current account to cover the Brief statement of the cost of insurance, utility services and internet access – this is usually charity’s policy on reserves three to four months running costs. Details of any funds materially NONE in deficit ~~—_—~~ Further financial review details (Optional information) You may choose to include additional information, where relevant about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees’ report above. ~~__~~ Signed on behalf of the charity’s trustees Signature(s) Full name(s) JENNY DAY Position (eg Secretary, Chair, CHAIR etc) Date 13.06.2024
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Charity Name No (if any) GREAT PARKS COMMUNITY ASSOCIATION 1000673 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01.04.2023 31.03.2024 ~~ee ee ee ee~~ Section A Receipts and payments
Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| A1 Receipts | |||||||||||
| PROJECT GRANTS | 40,746 | - | 40,746 | 82,111 | |||||||
| OFFICE RENT | 5,200 | - | - | 5,200 | 4,000 | ||||||
| SALES | 15,688 | - | - | 15,688 | 12,360 | ||||||
| - | - | - | - | - | |||||||
| - | - | - | - | - | |||||||
| - | - | - | - | - | |||||||
| - | - | - | - | - | |||||||
| - | - | - | - | - | |||||||
| Sub total(Gross income for | (Gross income for | ||||||||||
| AR) | AR) | 61,634 | - | - | 61,634 | 98,471 | |||||
| A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 61,634 - - 61,634 98,471 ~~——————~~ |
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| A3 Payments | |||||||||||
| FREELANCE PARTNERS/WORKERS | 46,140 | - | 46,140 | 41,869 | |||||||
| UTILITY/SERVICES/FEES | 5,394 | - | - | 5,394 | 13,995 | ||||||
| PROJECT RESOURCES | 20,765 | - | - | 20,765 | 17,000 | ||||||
| MAINTENANCE/REPAIRS | 5,906 | 189 | 6,095 | 7,347 | |||||||
| - | - | - | - | - | |||||||
| - | - | - | - | - | |||||||
| - | - | - | - | - | |||||||
| - | - | - | - | - | |||||||
| - | - | - | - | - | |||||||
| **Sub total ** | 78,205 | 189 | - | 78,394 | 80,211 | ||||||
| A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - Total payments 78,205 189 78,394 80,211 ~~—————~~ |
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| Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
61,634 - 61,634 18,260 - - - - - 38,914 189 - 39,103 - 22,343 - 22,343 18,260 ~~SSS]~~ |
CCXX R1 accounts (SS)
14/08/2024
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets CCXX R2 accounts (SS) |
Signature J.Day Details Details BANK BALANCE AT 31.03.2023 Details Details Total cash funds (agree balances with receipts and payments account(s)) Details ~~2~~ |
Unrestricted funds to nearest £ |
Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Restricted funds to nearest £ |
Endowment funds to nearest £ |
|---|---|---|---|---|---|---|
| 22,343 | - | |||||
| - | - | - | ||||
| - | - | - | ||||
| 22,343 | - | - | ||||
| OK | ||||||
| Endowment funds to nearest £ |
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| Current value (optional) |
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| Current value (optional) |
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| When due (optional) |
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| Date of approval |
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| 13.06.2024 | ||||||
| ~~14/08/2024~~ |
CCXX R2 accounts (SS)
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name GREAT PARKS COMMUNITY ASSOCIATION members of On accounts for the year 31.03.2024 Charity no 1000673 ended (if any) Set out on pages
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I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024 .
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 13.06.2024
Signed: Name: JULIE BOSE ~~Po~~ Relevant professional qualification(s) or body (if any): Address: 26 ELMSLEIGH ROAD PAIGNTON TQ4 5AU
October 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
October 2018
2
IER