R•gistered number: 02518973 Charlty number: 1000653 THE HAMLET CENTRE TRUST (A Company Llmited by Guarantee) TRUSTEES. REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 THE HAML￿ CENTRE TRUST (A Company Limited by Guarantee) CONTENTS Page R•f•r•nc• and Almini$traliv• D•tail$ of the Charity, its Trustees and knisors Trustees. Report 2-11 kndopendent Auditors. Report on tho Financlal Statèments 12-15 Stat•m•nt of Financial AGtiviti8s 16 Balanu Shoot 17-18 Statemgnt of Cash Flows 19 N¢)tos to the Financial Statements 20-39 THE HAMLET CENTRE TRUST IA Company Llmltsd by Guarantee) REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARrrY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2021 Trust8•S Caron Bett5 Susan Coombe, Vice Chair Hester Coutanche Nicholas Hancox {resigned 8 hA8y 2020} Aexandra Lynch lappoinled 19 May 2021) Stuart Matpole. Chair Jonathan N&lson18ppointed 19 May 2021) Gary Pearce Iresigned 4 November 20201 Stephen Ri￿y-EIll0tt Ann Way Company r•gisterod numb•r 02518973 Charlty r•glst•rod number 11100653 R•glster•d office The Hamlet Head Offi￿, Johnson Place. Nowch. Norfolk. NR2 1 SJ Company socrotary Pauline Mtygan Chlof •x•tutlv? Pauline Morgan Independent auditors MA Partners Audit LLP, 7 The Close. Norwch. Norfolk. NR14DJ B•nkers CAF Bank Limited, PO Box 289, West Mallirwj, Kent, ME19 4TA Lloyds TSB Bank plc, 16 Genueman's Walk, Notwlch, Norfolk. NR2 1 LZ Pago 1 THE HAMLET CENTRE TRUST IA Company Llmltod by Guarantw) TRUSTEES. REPORT FOR THE YEAR ENDEO 31 MARCH 2021 The Iruslees present their annual report together with the audited financial statements of the Charty for the year 1 April 2020 to 31 Ma￿h 2021. The Annu81 Report serves the purposes of both a Trustees, report and 8 dlrÈctors' report under compBny Lqw. The Trustees confirm that the Annual Report and financial slalements of the charitsble company comply wth the current statutory requirements, the requirements of the Charitable Ompan￿$ govgming docum8nt and the provisions of the Slalemenl of Recommended Pra¢ti¢e ISORPI applicable to charities preparing their accounts in accordance with the Financial Reporting Stsndard app14cable In the UK and Republic of Ireland IFRS102I. Since the Company qualifies as small under secli¢xb 382 of the Companies Act 2006, the Strategic Report rèquired of medium and 18rge companies under th8 Companres Act 2006 (Strategic Report and Directors. Reportl Rggulalions 2013 has been omiited. Trustoos The Twstees who have sarved durlng the year are shown on page 1. Two tru5t8es resigned during the ypar. Nicholas Hancox resigned as trustee ar￿ chalr in May 2020 and Gary Pearce resigned as trustee in November 2020. Wè ￿l¢OMed new trustees Alexandra Lynch and Jonathan N&lson in May 2021. Al the board meeting on 23 September 2020, Stuart Marpole Ikling Chairl was appointed as Chair and Susan Coombe was appointed as Vice Chair. Objectives and •¢tlvFtIès a. Oblods The objectives of The Hamlal Centre Trust as set out in our Memorandurn and Articles of Association lamended May 19931 are-. {il Ihe relief of persons wf(h special needs,. and. {ii} the advancement of education of children and young persons with speci81 needs within the a￿aS of Norwch and Norfolk. b. Strnt•gi•s for achioving obl•etlvos The obje¢tlvas have been mel by provlding the followng services- The Hbve and Llttle Bees Support for Familiès and Chlldren under S wtth disab511￿85 and complex health needs Short 8r8aks for children with disabilities from 5- 17 years inclusive City Breaks for Children from 15 years of age. Early Explorers Pre-school for children from 2 years wth and without disablllues Day Services for young adults from 18 10 29 years of age Out of Hours Club in the evenings and at weekends for people from 16 years of agg a disability Saturday Club for people from 16 years of age wth disatilitie5 ¢. PubllG benefrt Wè have referred to the guidance contained in the Charity Commission's general guidan¢9 on public benefit when reviewng our aim and objectives an¢J in planning our future a¢livitigs. Within the report there is detsiled infomiation on tha services provided and the tr*nefits to those who use them. Page 2 THE HAMLET CENTRE TRUST IA Company Limited by Guarantee) TRUSTEES. REPORT {CONTINUEDI FOR THE YEAR ENDED 31 MARCH 2021 Objectlves and actlvltles (¢ontlnu•d) d. Risk managemont The strategic risk register is reviewed yearly and is a standing agenda item al each full k<)ard meeting. opportunity is gwen to adjust the register following the meeting. Policies and Pr￿edureS are in place to ensure compliance wth health and safety of staff, volunteers. service users and visitors at all our cenlres. Policies are revi8w8d by either the staff team ￿ by tnjstees and staff dependant on the nature of the policy. T￿se required by Ofsled and thè CQC are reviewed by the Senior Management Team. Trustees ale involved in rgviewing those ihal concem governance and charity matters. Policies are avaiL4blg ?Ithar on our ￿bSit8 or on request to our H6ad Office. The Senior Management Team regularly reviews all the maior risks to which the charity is or may be exposed. o. kntlvltles undgrtaken to a¢h19ve obje￿1¥9$ The strategic direction to meet these objectives includes the followng.. To promote inclusion and integration To maximise the use of The Hamlet al the tsvo sites To increase the provision of setmces over the week to meet the needs of the people we support To inciease options and choices for those who us& our services To become more financialty sustsinable Through supporting trans￿.On services. to provide a seamless move from Children's to Adult Servi¢es and beyond To provide support for families and carers To explore opportunities for working other groups and agon¢r4s. f. Tha Haml•t Charter Our belief is that everyone al Tho Hamlot.... Should b8 happy and safe., Is unique valued and r8sp8¢ted-, Can explore choice and opportunltles.. Is encouraged to unlock their potential.. Can communicato in their own way- and Be part of the widor community. Page 3 THE HAML￿ CENTRE TRUST IA Company Limit•d by Guarant991 TRUSTEES. REPORT ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2021 Achievements and perfornian¢e Revlgw of acllvltSgs A challenge faced by all charities in 2020121 was the impact of the COVID-191"Covid"I pandemic on charitsble activity and The Hamlet was no exception. At the start of the financial year, tt became apparènt that we would be facing considerable fi'nancial shortfalls if we werg lo continu8 with our planned budget. In addition. the needs of the families were changing and Covid reslridons began to plac8 hugo challenges on our off$r. The budg81 was changed and adapt8d lo refiect the situation. Cost cutting was instigated to ensurè that made the most of our resources. The costs includgd moving our Head Office from our rented premises to the Children's servi￿ buikling, reducing non-essential costs of resources as much as possible and reducing all staff Jurs by an hour as temporary measure. The local authority revertèd lo a block payment rather than payment on actual atteniJanGe ￿1¢h gave us a guaranteed income. The staff tearns have had to fgspond lo th& changing and developing needs of families to provide extra support even rf they were not able lo attend the ¢entres. The staff were quick to adapt lo providing support over the phone. through Zoom sèssions and, as time progressed, doorstep visits. Actiwty packs for both children and adults were provided with funding from COVKJ Support Funds. Our family support practitioners worked wth other stsff to ensure a high lgvel of support for families continued lo be offered. Slafi and volunteers alike embraced Zoom as a way of holding meetings and social aclDiilies. Funding enabled this work to continue using different technologies. We also re81ised that development of a Hamlet at Home service wth Care Quality Commission registration was a high priority alongside our established parent support work. Accessing funding to 8UPPOrt our Covid resw)nse was essgntial, and we were successful in several funding applKalions sijpported by our fundraising consullanl, Fe￿On Fundraising. The funding that we received has enabled u5 to adapt, look al ways of working and initiate new work St￿amS al a time when we werè faced with sorious financial shortfalls in our forecasting. Tha rèality has bèen that we are in a strong position to eonllnue our worf( and reach more families to support in the months and years ahead. We had lo find addili(x)al premises to allow us lo vrfork th the saTNe numbor of young pgopl8, daspite lh8 restrictions of Covid and so¢lal distancing. Additional PTemise$ that wer8 frt for purpose, spacious and met our n98ds were found and se¢ur8d for the duratson and we continue to 11sg them. Initialty we had funding from Nomth Consolidated Charllles and then the Julia and Han8 Rausing as well as SUPPOrt from the k)cal authority lo support Ihis. Our salary costs for our communi￿110n and Behawour Dgvelopmenl Lgad were fully mel by the Julia and Hans Rausing Fund. enabling this important area of work lo continue, vital at 8 time when indmdual needs of very complex young people with learning (lisabillties were huge. Young people had to be supported to understand the changes, adapt lo new suffoundings and a new and strange environment. Part of our development has been to address the needs of those young people wilh disabiliti'es no kjnger able to access our day cenlres. While previously this has not been something wo have done, we realised that we needed to move into a home-based service for the present time and for the future. In doing this we have been able lo appoint a manager to lead the project with funding from varSous tnjsts and foundations. We are in the process of gaining our CQC reglslration to deliver regulated activi(i8s in the community. a process that has tsken longer than we expected. With this in place we wll be able lo face limes when for whatever reason a service can be delivered in the home. reducing Ssolalion. Gaining this registration is a priority for the next 12 months. For the first 9 months of the paThgemi¢, we were faced large c4)sls aSS￿l81ed wrfh purchasing PPE needed to carry out our work and we were able lo meet these. Deep deaning was ¢arri8d out on regular basis and fogging machines were boughl lo enable us to do this ourselves, now and in the future. The cost of 8dditional Page 4 THE HAMLET CENTRE TRUST (A Company Limited by Guarante?) TRUSTEES. REPORT ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2021 Achlevwnonts and p•rfomianc• {¢ontlnuedl hand sanilisers and other equipment to maintain tho high standards of infection control was met with various funds tjeiailed below. To date we have had no cases of Covid in our children or young people and only a few members of staff have been unwell. This is tgStam8nt to the rigorLWS infsclion ￿ntrol procedures pul in pla and maintained because of Ihe funding. Going digital, improving our IT infraslru¢lure, and updating to enable staff lo work flexibty and from home was 8180 po$sibl&. W8 have purchased tablets and a care app to record and take the place of paper-b8sgd r8cords. F8mi1Ses wlll also be able to access this and see what their chlld or young adult has done whllsl at the Hamlot. Staff will save tlm8 having instant access to the records of those they caro for and more time lo spond face lo fac8 with service users. This has been a huge investment for us ar￿ would not have been possible wlhout the funding from the Julia and Hans Rausing Trust. We are also very pleas8d to be able to implement the Me Font that was developed by Menc8p for people with disabililes and is an accessible font suitable for everyone. This has been possible through funding from the David Family Foundation. Social Media has been an important part of our communication with familles, and we have seen a huge growth in all aspects of thls aroa. Wilh the help of the financial aid we hav8 received over the past Iwelve months. we have bèen able lo continue our work in supporting families, children and young adults without incurring the deficit on our finances expected in July 2020. Our families have continued to benefit from the support and Services in most instances. an(J in others we have offered a new digvcal senrice and increased family support. We have developed new ways of workin9 Ihat will continue into the future. We have been oble to cr8at8 some additional rèsarves to support us over the ngxt 12 months. Our long-term aim continues to be a new centre for all the adult day services. However, the benefit of working in two ¢¢ntres has had unexpected results and better sèNic8 provision for the adults so, in the interim, we will be ronting an additional space to continue the delivèry of the adult service from iwo sites. Tt>wards the end of 2020 we were exploring acquiring a new property in a mixed motive investment 8rrang8mènt th Norwich Consolidated Charities and a possible property was found. Al this time the board ol trustees decided that it would be morg advantageous to the charity, and financialty possible, if we were to buy this rather than entering into 8 joint arrangement. Unfortunately planning for change of uso was not granted and therefore the search continues. The leaming from this experien￿ has been very helpful for Ihe ftjture. One outcome has been the securing of funding trcffl the Reach Foundation to pay for professional help lo source arbd secure a property. Al activf(ies are now (Juno 2021) back to a more normal capacty and we are boking forward to the autumn when hopefully most, If not all rgstrIGl1¢￿S will b8 gone. and we can retum to offering the face to face care we do best. Office based staff who can are worklng w811 from hom& and some elemènt of this will retum In the fijlure. Zoom meetings have become part of the new nomial and trustse m8elings hav8 move¢J to Ihls format wlth good effect. Thls arrangement vlll continuo into the foreseeable future while restrictions remain in plac8. HR and Recruitment Recruth)ent has been very chalknging over Ihe past year with the reslrictions on staff working in more than one setting in particular Impac￿ng on us. The firsl lockdown moanl a delay in starting staff who had been recruited, particularly bank 5UPPOrt and play workers. This is now starting to improve as we move out of lockdown. As part of our ongoing JT development. we now have an IT ccwrdlnalor working part time to support all $tsff and volunteers lo access our computer systems and carry out day to day problem solving. Our adult s*rviL*s have had o $mo11 r¢structure due to operating over two sites and wlth the development of The Hamlet al Home. Lorraine Ewing, our Senior Manager Adult Services has been promoted to Ihe new post of Operations Manager (Registered Manager) Adult SeNces. Bev Todd and Sarah Forest are now Servi Managers for the Adult servi￿ wrth Leads supporting them. After 'acling up, for 7 months. J8yne Buckingham Page S THE HAMLEf CENTRE TRUST (A Company LImIt￿ by Guarantee) TRUSTEES. REPORT ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2021 Achi•v•m•nts arkd p8rfomianco {continuedl was appointed 8$ the Senior Man8ggr for Chikjren's Sèrvices. Flnanco and Fundlng With Continued strong financial management and robust monitoring of spending and reporting. we have again, desptte the challenges of Covid, been able to in¢rttase our reseNes. This has been helped by the reduction in staffing costs with a smaller offer of activities and with the measures put in place lo redu￿ our costs. Al all tim8S we have beon awarg of the fraglle natrJr8 of th8 current $i￿ation and prudent spendlng has b8en adhered to by evaryone. We w8rg working with a potential £170.694 operational d8fi¢it due to Coviij for Ihe year ending 3110312021 which we were able to cover through addits'onal income from grant making trusts and foundations. This largely related to the costs of PPE and renting larger premises lo safely social distance and protect those that we work wrth that have CoMp￿X heatth needs and are al high risk. We have also experienced additsonal èxp8nditur8 Sn implementing new forms of service delivery and suffered bsses due lo a roduction in general donations, 8vents incom8. an¢J personal budgets. W¢ gxp8ct th8 siiuation to ba much the same for the Ujr￿n1 financial year as. whilst we are now abla to obtain PPE at m cost through our local authority, we are still having lo rent additional premises and fundraising income is expected to be impacted again by the pandemic. We have buim some reserves on the back i)f a successful year of grant income as follows.. Covid lossgs and gxpenses (including family support) - Red Socks Charitable Trust.. The Strangward Trust.. The PAR Charitable Trust; Nigel Bgrtram Charitable Trust.. The Achemy Foundation.. The Souter Charitable Trust,. Garfield Weston Foundation.. L8dy Hind Trust,. Steven Bloch Image of Disabiltty Charitable Trust.. Anne French Memorsal Tru51- Julia and Han8 R8using Trust; Norwich Consolidated Charities., Norfolk Community Foundation. Family Support speGific - Cadenl Foundation," Awards for AJI; Norfolk Communmy Foundation: Grey Court Charttablg Trust. The Hamlet at Home- Julia and Hans Rausing., Charfties Aid Foundation.. The Childwick Trust. Sp8cio1ist Play Leader (Childrens C8ntr8) - BBC Children In Need. Sensory Equipmont and Refurbishment (Children s CgntreJ- The RC Snelling Charitable Trust. Communicalion and 88haviour Support Worter (Adutt CenlreJ- Julia and Hans Rauslng Trust. Core Cosfs and redecoratwi - The Pln¢hlng Famity Trust.. PAR Charitable Twst.. Ellerdale Trust.. Strangward Trust,, Red Socks Charitable Trust- Nigel Bertram Charitsble Trust. Achen7y Foundation., Souter Charitsble Trust, Garfield Weston- Mickleham Chaiitable Trust.. Lady Hind Trust.. Steven Bloch Image of Disabiltty Charitable Trust.. Grey Court Charitable Trust. Tyaining cO￿d reslriclions have impacted heavSly on our training progTammes. Wirtually no training ha$ been offered to other organisation and most our staff training has been Iocusgd on delivering virtually. Our bng-awaite¢J training for familigs and $￿ifiC Ir8ining for fathers has just been launched {June 20211. Page 6 THE HAMLET CENTRE TRUST IA Company Llmltod by Guaranteo) TRUSTEES. REPORT (CONTINUEDI FOR THE YEAR ENDED 31 MARCH 2021 Achhv•m•nts and perfornian¢• leontlnu•d} b. Fundralslng a¢tlvltles and Income gonoration The Hamlet is always striving lo provide the ￿$1 possible support lo the people who use our services. To provide a high-quality service, we need to secure funds to support the purchase of equipment, buildir4J improvements and to fund salary costs of specialist posts. Tho Hwe Family SLbPPOrt and Little Bees adiirities are 8ntirely supported by charrtable giving. To meet these alms we do not have a dedicated fundraising team bul wort closely with our fundraising consultant who has worked The Hambt for 18 yeais an(J supports us in our applications for funding alongside our CEO and Sgnlor Managers. Our central offl¢e t8am supports indwklual voluntary fundraisers, and our Marketing and Communications Lèad develops relationships wth local buslnesses and other inl8ro$t8d parties in the community. There have been no complalnts about fundraislng actlvtty. Al fundraisers. families and others irrteresled in our work are given the option of signing up lo our newsletters and infom)ation on events and how to opt out of this should they wsh to do that. In accordance wlh our Fundraising Strategy. we hav• si9ned up to the FundraisirwJ Regulator'5 Code of Fundraising Practice. Voluntary fundraisers are given a pack which includes our Fundraising Ethics Policy. Pag& 7 THE HAMLEf CETrifRE TRUST (A Company Llmlt¢d by Guarante&l TRVSTEES. REPORT ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2021 Financial revi•w a. Golng ¢on¢•m After making appropriate enquiries. the Iruslees have a reasonable expectation that the charty has adequate resources lo continue in operational existence for the foreseeable future. For this reason, they ¢onlinue lo adopt the 'Going Concern, basis in preparing the financial statements_ Furth8r dètails regarding the 8doplion of the 'Going Concem, basis can b& found in the Accounting Policies. b. Re$orY9s policy The Tnjstees, hav¢ng conyldered the potential rfsks facing The Hamlet and assessed th8 futur8 plans, wish lo retain reserves sufficient to ensure an orderly wthdrawal from operations, meoling contractual obllgatlons 8fKI covering rgdun(Jancy payments. Funds of £315,000 have been designated for this purpose followtng a detailed review of Costs lJ8nuary 20211. Tho charity also has designated funds for Buildings1£40.0001, £200,000 for New Premises for Adults Services and £50,000 for The Square {rental prop8rty for adult Services). further dalails of Ipthich are given in note 16 of the Accounts. At 31 March 2021. the charity had free reswves of £135.962 {2020.- £150,693) (unrestricted funds whith have not been designaled and are not represented by fixed asselsl. c. Prlnclpal fvndlng Thè Ham￿1 has 3 main funtjraislng sources.. Norfolk County Council (Personal I Individual budgets. Earty Education Grantl-, Norfolk Cornmunity Health and Care IConlinuiTrJ Health Carel- Charitsble Trusts and Foundations and fundraising. d. End of yoar r•sult8 The below are th8 headline results of th& charty for the yoar.. Total incoming resources.. £1.538.488 (2020.. £1,413.t69J Total res￿rCeS expended.. £1.271,928 (2020.- £1,375.476) Nel suiplus for the year.. £266.500 (2020.. £37,693) The full results can be found in Ihe Statement of Flnanc6al AclivltS88, on pago 16. •. Developm?nt Plan The next year is going lo be chalkgnging and we have budgeted aGcoTdingly making savings ￿ere we can and building on the work we have started over the last year. Our main concems are lo establish the Hamlel al Home and finding a suitable premise to enable us lo move the A¢Jutt Service into a better, more sustainable building for the future. Meanwhile we are in the proces5 of securing a propety lo rent in the cty Centre. This will enable us to continue lo offer a service to all our young people and accommodate 8 Small increase in number. Page 8 THE HAMLET CENTRE TRUST IA Company Llmltgd by Guaranteè) TRUSTEES. REPORT ICONTINUEDI FOR THE YEAR ENDED 31 klARCH 2021 Structurep g¢)vernan¢• and managgment o. Constitution The comp8ry is constituted under a Memorandum of Association and is a registered charity number 1000653.The organisation was sel vp as a charity in 1972 under the namg of the Norfolk and NoThAch Toy Library. It changed its name to The Hamlet Centre Trust in 1984. It became a company limited by guarantee wth charitable status, incorporated on 5 July 1990. Ils Memorandum of Association establishes the objects and powers of the Company and the organisation is govamed under its Articles of Association. The Memorandum and Articles of Association were revised in 1993. In the event of the company belng wound up mèmbers are required to conlritth an amount not exceeding £1. b. Mothods of appolnlm9nt or electlon of Trust••$ The management of the company Is the responslbility of Ihe truste88, who ara alected and ¢o-opled under the terms of the Trust deed. The trustees who served during th8 year are shown under Legal and Administrative Infom)ation on page 1 of the Annual Aocounts. The Directors of the ¢ompany are the trustees. Under the requirements of the Memorandum and Articles of Association the three longest standing Iru51ees, or up to one third of the total number, musl resign at each AGM. They are eligible for re-election. The Hamkt wth*s wth children and young people wtth disabiliti8$ and their familias. Th6 trusteos seek to ensure that their needs are reflected through the divèrsity of the trustse body. To this end. soma trustees ¢ome from the families of children or young people with disabiltties and their exporience assists the aims of Ihe charity. The more traditional business, professional, educational and social care skills are well represented. In the event of particular skills bging lost lo the Council, b￿aUSe of the retirement of trustees. new trustees are sought from range of sources. ¢. Organlsatk*n•l Structur• and d8clslon4naklng pollclos The board of trust8es have six full board m8•tings a year as well as holding an annual 'away d8¥ (not possiblè this last y8ar due lo Covid restriction$l. There is a standing group for policy Teview. Task groups meet to work on dlfferant asp8cts of activity as ￿qU￿red throughout the year. Staffing structure.. Th8 charity currenlly has 81 staff across the different sites. This is lower than in pr&vious years due lo the reduction In casual slaff during the pandemic. The day-l￿aY operation of the charity is delegated lo the Chief Exeeutive. The Chi8f Executive Is supported by the Operations Manager {Registered Manager) for Adutt SeNices and th8 Chlldren's Service Senlor Manager. Thg tsams consist of contracted staff and ￿SUal workers. over 50 staff ar8 casual workers. Th8 t8aTllS at th8 Childien and Adults Centres arg supported by the Finance Manag8rs. HR administrator and training team based in the H&a(J Office. Volunteers.. The charity has a long history of engaging volunteers to work with both chlklren and adults. Currently there are up to 40 volunteers, engaged in various actNities across the organisalion. d. Pollcles adopled lor the Inductlon and training of Trustegs New trust￿ experience a programme of briefings, visris to services and fomial PTesentations. such as on the r8sponsibilities of a charity trustee. The website has a trustee Login infomialion for new and established board members. Information can be accessed about the policies in use, stsffing. infomiation sl￿ as thal available from the charity commission and other items that are considgrgd to bo of interest to the tru$t¢as. All board meeting papers are published on Ihg bgin for trustees to access and an archive is kept of previou$ mggtings. Page 9 THE HAMLET CENTRE TRUST IA Company Llmlled by Guarantee) TRUSTEES. REPORT {CONTINUEDI FOR THE YEAR ENDED 31 MARCH 2021 Plans for future period8 The Board agre￿ last year that th6 ¢ontra at Ella Road do&$ not have the ¢apaGity to continue lo be fit for purpose in the long term. The building ha5 been adapted a5 much as it can be, given the constraints of the structu￿. and cannot be expand&d or adapted further lo meet the needs of AduK Ser￿￿ students wth complex health conditions or those wth behaviour that can challenge. The sile also laGks sufficienl outdoor space lor students and adeouale car parking space for students and staff alike. 11 has. therefore. been decided in principle lo actively seek a replacement lor Fossibly an additional) sile. Initial consideratlon has been gSven lo a range of optlon$, Sn¢luding- purchasing a new sile and buikling new premises- and pur¢haslng or renting exlsting premises, whlch may or may rK)t need adapting. 8 well as endeavouring lo meet the needs of fvlure stuijenls as fulty as possible. and suitably fijrthering the objectives of The Ham18t Centre Trust. the Board has b88n mindful ol the importance of living wthin its means and Tr)t Incurfng onerous capital expens8. As has been noted in the Reserves Policy sectoon, we have been able to create a new adult premises fund and allow funds to support our rental property, The Square. ststement of Trustees. respon$lblllties The trustees (who are also the dir8Ctors of the charity for the purposes of company lawl ar¢ responsible for preparing the Trustees, Report and the financial statements in a¢¢ordance wth applicable law and United Kingdom Accounting Standards (United Kingdom Generally AC￿pIed Accountin9 Practicel- Company law requires the trustees lo prepaie financial statements for each financial . Under company law, the trustees must not approve the financial slalements unle$$ they are sali$fied that they give 8 true and fair view of the state of affairs of the charity and of ils incoming resources and application of resources, including its income and eXpendi￿re, for that period. In preparing these financial statements. the Irustees are required to.. select suitable accounting F)oliei8s and then apply th8m consistently,. observg the methods and principles of the Charities SORP IFRS 1021., make judgments and accounting estimates that are reasonable and Prudent., slate whether applicabl8 UK Accounting Standards IFRS 1021 have been followed, subject lo any materlal departures disclosed and explained in the financial stslements- prepare the financial statements on the going concem basis unless il is inappropriate to presume Ihat the charlty will conlinue in businoss. The trustees are responsible for keeplng adequate accounting records that are Suff￿￿ent lo show and explain the charitys transactions and discknse wilh r8asonable accuraw at any lime the financial posluon of the charity and enable them to ensure that the financlal sl*ements comply with the Companies Act 2006. They are also r&sponsiblè for safeguarding the assets of the Charty and hgncg for taking f8asonable steps for the prevention arKI detection of fraud and other irregularibés. Pago 10 THE HAMLET CENTRE TRUST IA Company Limlted by Guarantee) TRUSTEES. REPORT ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2021 Disclosur• of infomiation to audltors E8ch of the ￿rSOnS ¥who are trustees al the time when this Tru51ees' Report i8 approved has confimied that: so far as that trustee is aware. there is no relevant audit information of which the charitys auditors are unaware. and that trustee has taken all the steps that ought lo have been taken as a Irustg8 in order to be aware of any relevant audit information aThJ to e8tsblish that the ch8riVs auditors arg aware of that information. Auditors MA Partners Audit LLP, ère the appointeij audltors and shall b8 deemed lo be reappointed under seotion 487121 of the Companies Act 2￿6. Approved by order of the members of the tK)ard of Irusl8es and sbyne(J on their behaw ty. stuart MaTpoIo Dal8.' 21 July 2021 Page 11 THE HAMLEf CENTRE TRUST (A Company Llmlt•d by Guarantee INDEPENDENT AuD￿ORs. REPORT TO THE MEMBERS OF THE HAMLET CENTRE TRUST Oplnlon We have audil8d the financial slalements of The Homlet Centre Trust {Ihe 'oharita￿e company) for the year 8nd&l 31 March 2021 which compri$8 th8 Stal8m8nl of Financial Activities, the Balance Sheet, th8 Stalem8nl of Cash Flows and the related notes, including a summary of signrficanl accounting policies. The financial report¢ng framework that has been applied in their preparation is appI￿s￿le law and United Kingdom Accounting standards. including Financial Reporting Standard 102 The Financial Reporting Stsndard applicable in the UK and Republic of lieland, Iunlled Kingdom Generalty Accepted Accounting Practice). In our opinion the finan¢ial stslemgnl$'. give a true #nd f#ir view of the stale of the ch8ritable companys 8ff8irs as 8t 31 March 2021 and of its incoming resources and application of resources. including its income and expendi￿re for the year then ended., have been properfy prepared irF accordance with United lfjngdom Generally Accepted Accounting Practice,. and have bean prepared in accordanc8 wllh the requlremenls of th8 Chariti68 Act 2011. B8$1$ for oplnlon We conducted our audit in accordance With Intsmats'onal Standards on Auditing (UK) IISAS IUKI} and applicable law. Our responsibili1195 under those standards are further describeij in the Auditors, responsibllities for the audit of the finan¢i81 ststements sgdon of our report. We are independent of the chartlable company in accordanco ith the ethical requirernents that are Televanl lo our audit of the financial statements in the United Kingdom, including the Financial Reporting Council's Ethical StarKJard, and we have fUlfil￿d our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basls for our opinion. Con¢lu$i¢n$ r•latlng to golng conc8m In auditing the fin8ncial statements. we have concluded that the Trustees. use of the going concern basis of accounting in the p￿paration of the financial stalemersts is appropriate. Based on tho worf( we have perfomied, we have not identrfied 8ny material uncertaints'es relating to events ¢ondilions that, individually or collectively, may cast signkficant doubl on the charitable cornpanls ability lo continuo as a going concem for a wriod of al least ljvelve months from when the finanual ststements are aulhorised for Issue. Our responsibilllies and the rèsponslbilllles of Ihg Truslaas ￿￿th r8sp8cl lo going concèm are descrfbed In the relevant sections of this report. Pag8 12 THE HAMLET CENTRE TRUST IA Company Limlled by GuarantO01 INDEPENDENT AUDITORS, REPORT TO THE MEMBERS OF THE HAMLET CENTRE TRUST {CONTINUEDI ot￿r Inlomiatlon The Trustees are responsible for the other informallon. The othor infomiation compTrses the infomallon Included in the Annual ReporL other than the financial statements and our Auditors, Report thereon. Our opinion on the financial statements does not cover the other infornialion and w6 do not express any fomi of assurance conclusion Ihgreon. In connection wth our audit of the financial statements, our responsibility is to road the other information and, in doing so. consider whether the other information is materially inconsistent with the finanryal statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such malerial inconsistencies or apparent material misstatements. we are required lo detemine wh8ther there is a material misstatement in the financial ststemenls or a material mi5ststernent of the other infonnation. Ir, based on the work we have performed, we conclude that ther8 is a material misststemenl of this other infomation, we are required to report that fact. We have nothing to report in this rggard. Mattèrs on which w• are requlred to report by exceptlon We have nothing to r6port in rgsped of the followrw matters whore th8 Charities (Accounts and Reports) Regulations 2008 requires us lo report lo you if. in our opinion- the Informatlon glven In thè Trustees. Report Is Snconslstent In any malerlal respect ￿th th8 financial statements., or sufficient accounting re¢￿d$ ha￿ not bgen kept., or the financial ststements are not in agreement with the accounting records and r8lurn$.' or Wo have not receiwl all the information and gxplonations we require for our audit. Rosponslbllltlos of trustsos As explained more lully in the Trustees. Responsibililies Statement, the Trustees I￿0 are also the directors of the charitsble company for the purposes of company law) are responsible for the preparauon of the financial statements and for being satisfied that they give a true and fair viow. and for such Intemal control 88 the Twslees determine is necessary lo enablg the preparation of financial ststgmenls that are free frown matsllal misslalement, vthelher due to fraud or error. In preparing the financial statements, the Trustees are responsible for assessing the charitable companls ability to continue as a going concem, disclosing. as applicable. matters related lo going concem and using the going concem basis of accounting un￿sS the Trustees either intend lo liquidate the charitable company or lo cease operations. or have no realistic altemative but to do so. Page 13 THE HAMLEf CENTRE TRUST (A Company Llmltsd by Guarants•l INDEPENDENT AUDfTORS' REPORT TO THE MEMBERS OF THE HAMLEf CENTRE TRUST ICONTINUEDI Audltors. responslbllltles for the audtt of Ihe flnanclal statements We have been appointed as audltor under section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder. Our objectNes are lo obtain reasonable assuranc8 about whether the financial stalem8nts as a whole are free from material misstatement, whether tlue to fraud or error, and to issue an Auditors, Rèport thal includes our opinit)n. Reasonable assurance is a hyh level of assurance, bul is not a guarantee that an audit conducted in accordance with ISAS IUKI will a￿vayS delect a material misslalement when il exists. Misststemenls can arise from fraud or error and are considered material if. individually or in the aggregate. they could reasonably be expect8d lo influence the e¢onomi¢ (lecisions of users takon on th$ basis of th￿$ financial stalemgnts. Irregularities, including fraud, are instsnces of noTrcomplian¢e with laws and regul8tion$. We design pro¢edvr6S in line with our responsibilities. ouuined above, to detect material misslalements in raspect of irwularilies, including fraud. The extent to ￿lCh our procedures are capable of detecting I￿egularl(le5, including fraud iy delalled bel¢)w. The objectives of our audf( in respect of fraud. are,. to Identfy and assess the rlsks of material misstatement of the financial ststements due to fraud,. lo obtain sufficient appropriate audit evidence regalding th8 assessed risks of material misstatement due to fraud, through designlng and implementlng appropriate responses lo those assessed rk%ks,' and lo respond appropriately to instances of fraud or suspected fraud Klentified during the audit. However. the primary responsibility for the pr8venlion and detgction of fraud rests with both management and those charged with govemance of the company. Our approach was as follows.. We obtained an understandlng of the legal and regulatory requirements applicable lo the company and considered Ihal the most signrficanl are the Companies Act 2006. International Financial Reporting Standards as adopted by the EU. and UK tsxation legislation. W8 obtained an understanding of how th& company complies with these requir8m8nts by discussions wlh management and those ch8rged with govemance. We assessed the risk of malerfal misstatement of the financlal slatemgnts. Including the risk of material misstatèment due to fraud and how it might occur. by holding discussKJns with managèment and thos8 charged wth governan¢e. We inquired of management and those charged wth govemance as lo any known instances of non- compliance or suspected non-complian￿ with laws and regulations. Based on this undgrstsnding, wo designed specific appropriate audrf( procedures to identify instances of non- compliance with laws and regulalions. This included making enquirigs of managemgnt and those charged wilh governance and obtsining additional co￿oboratIVe evKlenc8 as r8quSred. A further dgscription of our responsibilllies for the audit of the financial statements is locatad on the Financial Reporting CoLsncll's website al.. www.frc.or -ukJaudilorsr8s nsibililies. This description fom$ part of our Auditors, Report. Page 14 ## **THE HAMLET CENTRE TRUST** ## **(A Company Limited by Guarantee)** ## **INDEPENDENT AUDITORS' REPORT TO THE MEMBERS OF THE HAMLET CENTRE TRUST (CONTINUED)** ## **Use of our report** This report is made solely to the charitable company's trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charitable company's trustees those matters we are required to state to them in an Auditors' Report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and its members, as a body, for our audit work, for this report, or for the opinions we have formed. ## **MA Partners Audit LLP** Chartered Accountants and Statutory Auditor 7 The Close Norwich Norfolk NR1 4DJ ## **N.B. The date of signing should be entered in 'ACCOUNTS COMPLETION' section** > Date: 27 July 2021 MA Partners Audit LLP are eligible to act as auditors in terms of section 1212 of the Companies Act 2006. Page 15 THE HAMLET CENTRE TRUST (A Company Llmlted by Guarantoe STATEMENT OF FINANCIAL ACTIVITIES IINCORPORATING INCOME AND EXPENDITURE ACCOUNTI FOR THE YEAR ENDED 31 MARCH 2021 Unre$trl¢ted lunds 2021 Restricted funds Total funds Total fvnds 2020 2021 2021 Income from.. Donations. grants and legacies Charitable advi￿88 Fundraislng Investments 70,566 1,063.910 13.377 88 1,136 364,831 24.580 435,397 1.088.490 13.377 88 1,136 245.454 1,147.075 6,389 251 14.000 Other income Totsl In¢omo Expendlture on: Raising funds Charitabla activities 1.149,077 389.411 1,538,488 1,413.169 10,116 914.505 10,116 1.261,812 12.559 1,362,97 7 347.307 Total expenditur• 924.621 347,307 1.271,928 1,375,476 Net incom• 224.456 16.328) 42.1114 6,328 266,560 37.693 Transfefs b8tsYg&n funds 16 Net movement In funds Reconciliation of funds: Totsl lunds brought forward Nel movement in fvnds 218.128 48,432 266,560 37,693 962.684 218.128 986,699 48,432 1,949.383 266,560 1,911.690 37.693 Total funds ￿rrIod forward 1,180,812 1,035,131 2.215.943 1,949,383 The Statsment of Financial Activitl8s indudes all gains and losses recognised in the year. The note5 on paggs 20 trj 39 fomi part of these financial statements. Pag• 16 THE HAMLET CENTRE TRUST {A Company Llmltod by Guarante9 REGISTERED NUMBER: 02518973 BALANCE SHEET AS AT 31 MARCH 2021 2021 2020 Note Flxed a$s•ts Tangible assets 13 1,358.435 1,395,539 1.358.435 1,395,539 Currnnt assèt$ Debtors Cash at bank and in hand 14 132.340 771.851 110,072 483. 193 904.191 593,265 Cre(litors.' amounts falling du8 wlthln one year 15 (46,683) (39.421J N•t current assets 857.508 553,844 To¢al as80ts I￿8 curr&nt Ilabllltles 2.215,943 1,949,383 Total not assots 2,215.943 1,949,383 Charity funds Restricted funds 16 16 1.035,131 1,180,812 986,699 962.684 Unreslrictsd funds Total funds 2,215,943 1,949,383 Pag6 17 THE HAMLET CENTRE TRUST IA Company Limited by Guarantee) REGISTERED NUMBER: 02518973 BALANCE SHEET ICONTINUEDI AS AT 31 MARCH 2021 Tme entty was entltled lo exempllon trom audrt under sectk)n 477 01 the Companles Act 2006. The members havg not requlred the entity to obtain an audit for the year in question in accordance th Soction 476 of the Companies Act 2006. However. an 8udit is requiref1 In accordance wSlh section 144 of the Chanties Act 2011. The Trustees acknowledge Ihgir responsibilities for complying Mlh the requirements of the Act with respect to accounting records antl preparation of financial statements. The financial S￿￿ernents have been prepared in accordance wlh the provisions applicable to entities subject to the small companies regime. The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by. stuart Marpole Date- 21 Juty 2021 The notes on pages 20 to 39 form part of these financial stslements. Page 18 THE HAMLET CENTRE TRUST (A Company Limited by Guarantee) STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2021 2021 2020 Cash flDWS from op•rntlng actlvltles N81 cash used in operating actiV￿8S 18 311,1)46 89,646 Cash flows from Investlng actlvltlos Purchase of tangible fsxeil assets (22.388) (4,502) Nat Cash usod in invostlng artlvltlos (22,388) 14,5021 Change in cash and cash •qulYal&nts In th• year Cash and cash 8quival8nls at the beginning of the year 288.658 85.144 483.193 398,049 C￿h and cash equlvaknts at thè end of the yoar 771.851 483. 193 The notes on pagos 20 to 39 form part of thes• finan¢lal statements Page 19 THE HAMLET CENTRE TRUST {A Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Ggn•Tal infomation The charrty is a company Ilmlted by guarantee. The members of the company are the trustees and named on page 1. In the event of the ¢harlty being wound up, the liabilty in respect of the guarantee ig l¥niled lo £1 per member of the charity. The prfnclp81 accountlng pollcles are summarised below. Accounting policies 2.1 8a$l$ of pr•paration of financial slalements The financial statements have been prepar8d in 8ccordance w(Ih the Ch8rklgs SORP IFRS 1021- Accounting and Reporting by Charities.. Statement of Recommended Pr8cllce applicable lo charities preparlng Ihelr accounts in accordance wtth the Financial Reporting Stsndard applicable in the UK and Republi¢ of Ireland IFRS 1Q2I leffeclive 1 January 20151. Ihe Financial Reporting Stsndard applicable in the UK and Republic of Ireland IFRS 1021 and the Companies Act 2006. The Hamlet Centre Trust meets the definition of a public benefrt entity undef FRS 102. Assets and liabilities are initially ￿COgnised al historical cost or transaction value unle55 olherwse staled In the relevant accounting policy. 2.2 Going concern The trustees have oonsKlered the operational and ffinanclal Impact of the COVID-19 Pandem￿ and are satisfied that the charity will have adequate resources lo rneel its liabilities as they fall dug for a period of al least twelve months from the date of approval of the financial statements. The trustees Ih8r8fore consider it appropriate lo prepare the financial slalements on the basls that the charity wll continua as a going concern. 2.3 In¢om• All income is recognisgd oncè thè charity has entillement lo th8 income, tt Is probable that the income will be recelved and the amount of income receivablo can be measured reliabty. Grants are Included in the Stat8menl of Financial A￿VilieS on a receivable basis. The balance of Income recgived for specific purposes bul not 8xpended during the poriod is shown in th8 relevant funds on the Balanco Sheet. Where income is rgc8ived in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entl￿ernent occurs before income is re¢8iV8d. Ihe income is accruod. Income tax recoverabl8 in relation to investrnent income is recognised at thè lime the investrnent income is receivable. other income is re¢(yJnis8d in the period in which It is receiv81￿e and to the extent the wds have been provided or on completion of the servloe. Page 20 THE HAMLET CENTRE TRUST IA Company Limited by Guaranlee} NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 A¢¢ountlng pollcl•s {coThtlnu•dl 2.4 Expendltur• Exponditure is rocognisgd oncg Ihgrg is alggal or constructive obligation to transf&r economic benefit to a third party, it is probable th* a transf8r of economic benefits will be required in 88ttlemont and the amount of the obligation can be measured reliably. ExpendSlure on raisir@ funds includes all expenditure incurred by the charty to raise funds for its charitable purposes and includes costs of all fundraising activities events and non-charilable trading. Expenditure on charitable a¢tiwtie$ is incurred on diro¢tly undertaking the activibes which further the charitys objectives. as well a$ any associated support costs. All expendltur8 is Inclusive of irrecoverable VAT. 2.S Government grants Govemmtrnl grants relating to tsngible fixed assets are treated as deferred income and re￿ased to the Statement of Financial Actiwtiès over the expected useful lives of the assets concemed. Other grants are erèdtted lo the Ststement of Financial Activities as the related expenditure Is incurred. 2.6 Intsrost recolvablo Interest on funds held on deposit is induded when receivable and the amount can be measured reliably by the charity, this is nomialty upon notification of the interest paid or payable by the institution with w￿)M the funds are depoS￿ed. 2.7 Tanglblg flxod assets and d•pr•¢lallon Tangible fixed assets costing £500 or more are capitalised and recognised when future economi benerrts are probabk and the cost or value of the asset can be measured reliabty. Tangible fixed assets are initially recognised al cost. After recognition, under the cost model, tsngible rixed assets are wneasured at Cost less accumulated depreciation and any accumulated impairment loss&s. Al Costs incurred to bring a tangible fixed asset into its intended workirvJ condition should induded in the measurement of cost. Depr6ela￿on is Charged so as to allocate the cost of tangible fixed 88sets less their residual value over their 8stim8led usefvl Iwes. Depreciation 18 provided on the follo￿ng bases.- Freehold property Plant and machinery Motor v8hic18S Office equlpment Computsr equlpment 2.SOA straight line 10°A 20Yo straight line 250A reducing balance 20°/o straight line 25% straight lino 2.8 Debtors Trade and other debtors are recognised at the sduomgnt amount after any trade discount offered. PrepayTnents are vabjed al the amount propaid net of any trado discounts due. Page 21 THE HAML￿ CENTRE TRUST (A Company LImIt￿ by Guarants•l NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 A¢¢ountlng poll¢le$ leontlnu•d) 2.9 Cash at bank and In hand Cash al bank and in hand includes cash and short-term highly liquid investments wlth a short maturity of thr88 months or less from the dale of acquisition or opening of the deposrt or similar account. 2.10 Liabilities and provisioni Liabilities are recognSsed there is an oblrgalion at the Balance Sheet date as a resuk of a past event, it is probable that a transfer of economic benefit wll be rgquired in settlemenL and the amount of the settlement can be estimated reliably. Liabiltbes are recognised al the amount that thè eharity 8ntlclpates Tt wlll pay to settle the debt or the arnount it has received as aifvanced payments for the goods or services it must provide. Provisions are measured al the bgst estimate of the amounts required to settle the obligation. Whe the effect of the time value of money is material, the proVis￿n is based on the present value of those amounts, discounted al the pre-tax discount rate that reflects the risk8 spectfic lo the liabiltty. The unwnding of the discount is recognised in the Statamenl of Financial Actiwlies as a finance cost. 2.11 Flnanclal Instrumgnts The charlty only has financial assets and finan¢i81 liabilities of a kind that qualify as basie fiftaneial instruments. BasSc financial instruments are inilialty recognised at transaction value and subseq(Jenlly mgasur8d al their settlement value with the ex￿ptIon of bank loans whlch are subsequently measured at amortised cost using the effectlve interest method. 2.12 Pensions The charity operate5 a defined Gontribution ppnsion scheme and the pension charge rgpr8$ents the amounts payable by the charlty lo the fund in respect of the year. 2.13 Fund accounting General funds are unreslricled funds which are available for use al the discretion of the Trustees furtherance of tho general objectives of the charity and which have not been designated for other purposes. Designated funds comprise Un￿$triCte