OakLands REGISTERED CHARITY - 1000636 Primary SchooL PSA OAKLANDS FIRST SCHOOL ASSOCIATION (OPERATING AS OAKLANDS PRIMARY SCHOOL PSA) REPORT OF THE BOARD OF TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st AUGUST 2024 OAKLANDS FIRST SCHOOLASSOCIATION OPERATING AS OAKLANDS PRIMARY SCHOOL PSA Page Legal and administrative information Trustees, annual report Independent Examinerfs Report to the PSA Receipts and Payments Accounts Statement of Assets and Liabilities OAKLANDS FIRST SCHOOL ASSOCIATION OPERATING AS OAKLANDS PRIMARY SCHOOL PSA FOR THE YEAR ENDED 31stAUGUST 2024 al and Adminlstrative Information Oaklands First School Association is a registered charity which operates on behalf of the Parents and Guardians of pupils enrolled at the Community School known as Oaklands Primary School, along with its teachers. Other Working Names: Oaklands Primary School Association Oaklands PSA Governlng l)ocument.' Constitution (amended Nov 2013) Charity Reg15tration No: lo￿636 Admlnlstrative Address: The Trustees Oaklands Primary School PSA c/0 Oaklands Primary School Oaklands Road W7 2DP Trustees: Rebecca Evans (Chalr) Hannah Lakey (Secretary) Rhiannon Allan (Treasurer) Hazel Muller Katie Duncan Serita Mark Alex Svintsov Rafaela da Silvz Thome Nasra Mohammed Alyona Raevskaia Ketisha Smith Raquel Wallace Bankers: Lloyds TSB 44-45 The Broadway Ealing W5 SJU Independent Examiner: Carolyn Braby OAKLANDS FIRST SCHOOL ASSOCIATION OPERATING AS OAKLANDS PRIMARY SCHOOL PSA FOR THE YEAR ENDED 31st AUGUST 2024 Trustees Annual Re The Trustees of Oaklands Primary School PSA present their report tO8ether with their flnancial staternents of the Charity for the year ended 31st August 2024. tnicture Governance and Mana Govemln8 Do¢ument The charity's activities are governed by a Constitution document approved by the Annual General Meeting of 22 October 1990 as amended by resolution dated 22 November 2013. ement Recrultment and Appolnlment of new Trustees All parents and guardlans of pupils at the school are automatlcally rnembers of the PSA. A welcome evenin8 is held each autumn for new intake parents. each class has an elected Class Representstive that communicates PSA issues to the parents in that class. PSA membership is also promoted at all fund raising events, and the school helps to promote the PSA via newsletters and the school website. Elected trustees posts are filled annualty at the AGM and the new parents/teachers are actively encouraged to stand for election. Inductlon & Tralnln8 New trustees are indurted into the workings of the charity and its relationship to the school. Rlsk Management The trustees have a duty to ￿efttlfy and resolve the risks to which the charity is exposed and to ensu￿ appropriate controls are in place to provide reasonable a55vrance against fraud or error. The trustees wntinue to review the principal areas of the charity's operatlons in order to identify risks that Could affect the day to day operations of the charity. In the oplnion of the trustees the charity has establlshed resources and revlew systems which, under nomial conditions, should allow these risks to be mitigated to an acceptable level. Ob ctlves and Artivities Oblertlve$ and Alms The objective of the Charity is to advance the education of the pupils in the school. In furtherance of this objective the charity may:_ Develop more extended relationships with staff, parents & others associated with the school; En8age in activities which support the school and advance the education of pupils; Provide and assist in the provislon of such facilities or items for education at the school (not normally provided from statutory fundsl as the trustees shall from time to time decide. Statement of Publ1¢ Benefft The trustees have complied with the duty in Section 17 of the Charities Act 2011 OAKLANDS FIRST SCHOOL ASSOCIATION OPERATING AS OAKLANDS PRIMARY SCHOOL PSA FOR THE YEAR ENDED 31st AUGUST 2024 Achievement and Performance Charltable Artlvltles In 2023124 the charity generated £40.803 (2022/23: £46,580) from fund raising activities. In addition to the financial benefits, the various activities of the charity helped to build closer relationships between the parents. teachers and children. The money raised was used to enhance the school environment and the educational experience of the children. Flnandal Revlew Financial Results The results for the year. prepared on the 'receipts and payments, basis, are set out on pages 5 & 6. The Association gave grants of £26,&84 (2022123: £26.267) to Oaklands Primary School to fund educational experiences and the school environment. The Association shows a net cash deficit for the year of £-285. After adding the balance brou8ht forward from the previous year of £17,369, there is a cash balance carrled forward of £17,084. The main source of the income Is informal fundraising activities. Reseryes Pollcy The Trustees a8reed to reduce the minlmum level of free reserves to £10,000. after spending on projerts. As agreed at the charity's AGM on 4th October, 2023, the Committee agreed that the 2023124 net income be used to fund wet weather play equipment, whole school and year 8roup trips/workshops. IT for use within classrooms, and contribute to the school's participation in the Outdoor Play And Learning projett. The total reserves from the Treasurers Account, Petty Cash and the Business Bank Account are £17,084. Trustees Responsibllltles Charity regulations require the Trustees to prepare accounts for each financial year which show the receipts and payments of the Charity in the year. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the accounts compty with the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and for taking reasonable step5 for the prevention and detection of fraud and irregularities. On beha￿ of the Board of Trustees Trustee Ms R Evans Date .oE.loLS Independent examlner's report to the trustees of Oaklands Flrst School Association ('Oaklands PSA,) Registered Charlty Number 1000636 I report to the trustees on my examination of the accounts of Oaklands First School Association/Oaklands PSA (the Charity) for the year ended 31 August 2024. Responsibilities and ba515 of report As the charity trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act'}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5llb) of the Act. Independent examlner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect- accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. 2. the accounts do not accord with those record5. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Carolyn Braby Reviewed in personal capacity but relevant experience: Director of Finance/Company Secretary since 2016 of Central School of Ballet Charitable Trust Ltd. Registered in England & Wales, Charity Number: 285398 Of 6 St Kilda Road, London, W13 9DE 17 June 2025 OAKLANDS FIRST SCHOOL ASSOCIATION OPERATING AS OAKLANDS PRIMARY SCHOOL PSA RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31st AUGUST 2024 Receipts Fundrnlslng Events Cake sales Nursery to Year 5 Calendar Holiday Cards & mementos Christmas Tree Event Christmas Fair (incl Raffle) Secret room Disco 2024 2023 £ 1,691 £ 1.128 £ 2,110 £ 3,535 £ 7,435 £ 3.944 £ 2.489 £ 2,802 £ 1.374 £975 £ 1.832 £ 1.236 £ 1.777 £ 2.582 £ 6,967 £ 4,113 £ 2,499 £ 1,799 Sponsored runnin8 Film Night Iftar meal & EID bakesale Quiz Night Summer Fair {incl Raffle) Other Fundraising Events Bank Interest Donatsons & Gmnts Payroll Givin8/Parental Donations Outstanding Sponsorshlp £956 £ 1,042 £ 8,907 £ 2,363 £8 £742 £ 8,118 £ 10,956 £3 £ 3.(K)O £ 1,000 Total Receipts £ 40,803 £ 46.580 OAKLANDS FIRST SCHOOL ASSOCIATION OPERATING AS OAKLANDS PRIMARY SCHOOL PSA RECEIPTS AND PAYMENTS Accouvr FOR THE YEAR ENDED 31st AUGUST 2024 Payments Fundralslng Events Caké sales reception - Year 5 Calendar Holiday Cards & mementos Christmas Tree Event Christmas Fair (incl Raffle) Secret room Disco 2024 2023 £ 1,472 £600 £600 £ 1,558 £ 2.459 £ 1,488 £ 2,075 £ 1,268 £64 £ 1,344 É 1,955 £604 £ 3,245 £762 Sponsored running Film Night Iftar meal & EID bakesale Quiz Night Summer Fair {incl Raffle) Other Fundraising Events Total expenses £42 £616 £21 £15 £451 £ 1.406 £263 £527 £926 £ 4,176 £ 15.937 £ 12.000 Donotlons to School Playground & Sports Equipment Class tech./Trips/Workshops School Counselling Curriculum resources OPAL Project Year group trips/materials OtherPayments £700 £ 6,161 £ 10,000 £ 3,600 £ 4.434 £ 16,000 £ 1,128 £ 5,IXIO £ 4,056 £ 2,072 Outstanding debts prior year Correction to payments Operational costs Other costs £ios £811 £ {396) £341 £581 £ 1,519 £ 1,059 Total Payments Surplus Recelpts over Payments Cash Brought Fonvard from Previous Years Cash Balance Carrled Forward to Next Year £ 41,089 -£ 285 £ 44,019 £ 2,561 É 14,808 £ 17.369 £ 17,084 £ 17.369 OAKLANDS FIRST SCHOOL ASSOCIATION OPERATING AS OAKLANDS PRIMARY SCHOOL PSA STATEMENT OF ASSETS AND LIABILITIES AS AT 31stAUGUST2024 Assets Debtors None Cash Funds Treasurers Account & Petty Cash Busines5 Bank Instant Total 2024 £ 16,469 £615 £ 17.084 2023 £ 16,762 £607 £ 17,369 Liabillties None These accounts were approved on by: and signed on behalf of the Board of Trustees Trustee Ms R Evans NOTES: I) No amounts were paid to Trustees in the year other than bona fide reimbursements 2) The cost of equipment purchased is written off in the year of purchase 31 VAT is not reclalmable on Èxpenditure made from this fund 4) Related Party. The fund exists to support the pupils of the school and may have transactlons with both the S¢hool's Public Fund and unofficial (Rocket Club) Fund. The PSA generates most of its income from fundraising actlvitie5 which take place on school premises. From time to time the school request that certain Items be considered for funding by the P5A.