## **LEARNING LIBRARY**
## **ANNUAL REPORT**
**Presented to Management Group December, 2021**
**--o0o--**
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## **LEARNING LIBRARY ANNUAL REPORT**
## **Reporting Period 1[st] April, 2020 to 31[st] March, 2021**
## _Preface_
_This annual report covers reporting period from 1[st] April, 2020 to 31[st] March, 2021. However, it was unable to be presented to the Trustees until December 2021 due to Covid-19 restrictions._
## **1. MANAGEMENT GROUP**
Management Group continue to provide the Learning Library with their support.
## **2. EVENTS**
Due to Covid-19 restrictions the Learning Library did not attend any events this reporting year.
## **3. STAFF**
The staffing levels remain constant at the Learning Library. We have one new member of staff who has come to us, for one year, as a result of funding from Spennymoor AAP.
## **4. TRAINING**
Due to Covid-19 all training has been done on-line with the staff completing manual handling, Autism Awareness and Safeguarding Courses.
## **5. FEEDBACK FROM MEMBERS**
As a result of Covid-19 our ability to monitor the service has been somewhat reduced. Outreach staff were furloughed for a time and once back at work were not going inside homes. Normally we monitor our outcomes every three months and the collate the information. This provides us with an ongoing means of assessing that we are meeting the needs of our members.
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Many parents/carers have however used facebook to leave recommendations/feedback on our Funtime Learning Project which was funded by Spennymoor AAP and The National Lottery Community Fund.
For this project staff used their knowledge of the child and consulted with the children and their families to provide a Fun-Time Learning Box for each child who was a regular user of our service. The feedback has all been extremely positive.
## **– 6. INCOME APRIL 2019 MARCH 2020**
## 6.1 **Grants**
Specific grant details for this year are as follows:-
|BBC Children In Need (second year of grant)|£28,073.95|
|---|---|
|HMRC JRS (Furlough)|£12,993.36|
|Durham County Council|£36,657.71|
|Lottery Community Fund (this grant was to fund the
Fun Time Learning Box Project)|£48,184.00|
|Clothworkers Foundation|£6,000|
|Joseph Strong Frazer Trust|£1,000|
|County Durham Community Foundation|£5,000|
|**TOTAL**|**£140,909.02**|
## 6.2 **Own Fundraising**
The Learning Library money boxes brought in £150.00.
## 6.3 **Other Income**
Other income such as bank interest and motor tax refund brought in £843.62
## 6.4 **Donations**
Donations to the Learning Library brought in £3,463.71
## 6.5 **Totals**
The total receipts into the Learning Library was £145,366,35.
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## **– 7. EXPENDITURE APRIL 2019 MARCH 2020**
## 7.1 **Vehicle Costs**
The vehicle costs for this financial year to include, fuel, insurance and maintenance etc was £4,292.52.
## 7.2 **Running Costs**
This cost includes repairs, stationery, postage, telephone, HR charges etc. The costs were £6919.55.
## 7.3 **Premises Costs**
This cost includes building maintenance, heating and lighting, buildings insurance etc. The total cost for this was £8,303.10.
## 7.4 **Equipment**
The cost this year equipment was £19,295.18.
## 7.5 **New Vehicle**
The cost of a new van, which was funded by Spennymoor AAP and Bishop Auckland and Shildon Partnership was £13,600.
## 7.6 **Staffing Costs**
Staffing costs to include driving assessments, and training cost £550.00 this financial year.
## 7.7 **Totals**
Total running costs for the year came to £102,061.01
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## **9. YEAR ON YEAR COMPARISON**
Financial year 2019-2020 was a difficult year due to Covid-19. However our service managed to carry on and we maintained financial stability. Financial year 2020-2021 was also financially stable for the Learning Library as we received some additional grants which kept our service going.
## Learning Library Costs 1/4/2020 – 31/4/2021
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## **10. COMMUNITY AND NETWORKING**
- 10.1 We have maintained close links with the Portage Service, special and mainstream schools, the occupational therapy service as well as many other organisations which support people with learning disabilities and additional needs. We continue to support Endeavour Woodcrafts and maintain links with One-to-One befriending service.
## **11. MEMBERSHIP**
Our membership continues to increase with the majority of our new members being in the Durham area.
## **12. STOCK TAKE**
The yearly stock-take has begun and our Stock Control/Admin staff member is co-ordinating this with our Deputy Manager.
## **13. COMMUNICATION**
- 13.1 Our website address remains _www.learninglibrary.org.uk_ .
- 13.2 Our email address has now changed to info@learninglibrary.org.uk.
- 13.3 Our Facebook continues to be regularly used by members parents/carers to request items or to contact our Outreach Workers.
## **14. CONCLUSION**
The onset of the Covid pandemic had made providing our current service extremely challenging. However, we maintain a positive attitude and are determined to carry on, albeit in a socially distanced way. The need for our service is as acute as ever and we continue to support those with additional needs throughout the County.
The continuing support of our core funders, other smaller funding bodies together with our own fundraising has enabled us to continue to meet the needs of children and adults with learning disabilities and also to provide support to their parents and carers. We maintain good professional relationships with our members and we continue to receive excellent and positive feedback from them and other organisations with whom we are involved.
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Finally, thank you to all staff, volunteers, Management Group members, member’s parents/carers, funders and supporters who help us support the children and adults who need our service.
Presented by Marion Nelthorpe, Learning Library Manager to Board of Trustees at the Annual General Meeting on Friday 10[th] December, 2021.
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##
##
|Report to the trustees/
members of|Learning Library|||
|---|---|---|---|
|On accounts for the year|31 March 2021|Charity no||
|ended||(if any)|___I I.__.___. _I
---- _:+`|
|Set out on pages||||
|Responsibilities and|As the charity's trustees, you are responsible for the preparation of the|
|---|---|
|basis of report|accounts in accordance with the requirements of the Charities Act 2011|
||("the Act").|
##
##
##
##
||Bfw, : i?ought St)]d|D(`pn C fwcl|
|---|---|---|
|(.)ffice L`imiitm.e and Equipmem|i,314 309|fi25 I.298|
|Fix{urcs, Fi{{ings an(I Equipment -Cost|8 L`f`78 l i}.986|1().036 90.328|
|M(>t{)r \'chicle -Cost|L 942 L3 ,(>()0 1 ^(`)0{)|3,908 12,634|
||___i;42ee 3 2, 895|I 3,26t) I 04`260|
##
||THE LEARNING LIBRARY||
|---|---|---|
||Accounting Statement||
||Receipts and Payments Basis||
||For the Year to 31 st March, 2021||
|Receipts||2021|
|Gifts, donations and other voluntary receipts||145,366|
|Receipts from Trading activities|||
|Receipts earned from assets|||
|Total Recoil.ts|||
|Paunents|||
|Payments directly for charitable purposes|||
|Payments for publicity and fundraising,||69,177|
|management and administration|||
|Total oaunents||69,177|
|Net ReceiDts / /Pavments`|||
|Cash funds Last Year End||52.377|
|Cash Funds This Year End|||
|The Charity has restricted funds|||
|The Charity has no endowment funds|||
##
##
|Donations|||
|---|---|---|
|Councils|2,938.71||
|Individuals|25.00||
|Paul Howell|500.00|3,463.71|
|Grants|||
|Durham County Council
-C JRS|39,657.71
12,993.36||
|Children in Need|28,073.95||
|Lottery Community Fund|48,184.00||
|Clothworkers' Foundation|6,000.00||
|Joseph Strong Frazer Trust|1,000.00||
|CDCF|5,000.00|140,909.02|
|Other Income|||
|Bank Interest|160.58||
|Refud|378.04||
|Collection Boxes|200.00|738.62|
|Ctwn Fundl.aising|||
|Money boxes||150.00|
|Subscriptions|||
|Day Care||105.00|
|||145,366.35|
|Bank Balance as at lst April, 2020|||
|Current Account Balance as at 31st March 2020|19.679.76||
|Deposit Account Balance as at 31 st March 2020|32,656.57||
|Opening Cash in Hand|40. 63|52,376.96|
|||197,743 .31|
|Equil,ment
|||
|---|---|---|
|Toys & Equipment|18,986.28||
|Ofr~iceEquipment|3Ci8.90|i9,295.18|
|Premises Costs|||
|Building Maintenance / Repairs / Keys|2,465.44||
|Cleaning|4.00||
|Heat & Light|1,039.76||
|RentTudhoe-U-nit|Z.,9 13 .Ob||
|Water Rates|230.28||
|Building Insurance|1,589.96|8,303.10|
|Running Costs|||
|Accountancy|975.00||
|HR|1,289.16||
|Bank Charges|621. 72||
|Lottery Licence|20.00||
|Repairs to Equipment|267.00||
|Stationery|84.00||
|Postage|58.76||
|Sundries|2,564.86||
|Telephone|631. 05||
|V & 8 Check|127.00||
|Computer Maintenance|281.00|6,919.55|
|Capital Costs|||
|Vehicle||13,600.00|
|Staff Costs|||
|Driving Assessment|81. 00||
|Sicht Test|49.00||
|Training|420.00|550.00|
||\ T 0 ,\ ,1 ,
w agt:a ce ulJ losis|||
|General Funds|29,308.05||
|CDCF|417.40||
|CIN|20,027.23|49,752. 68|
|Vehicle Costs|||
|Service / Maintenance|1,036.45||
|Insurance|2,066.46||
|Cleaning|5.00||
|Parking|0.90||
|Road Tax|295.59||
|Fuel|888.12|4,292.52|
|||102,713.03|
|PY Creditors|||
|CY Creditors||652.02|
|||102,061.01|
|Closing Cash Balance|130.95||
|Current Account Balance as at 31st March 2021|62,734.20||
|Deposit Account Balance as at 31 st March 2021|32.817.15|95.682.30|
|||197,743.31|
||Learning Library|||||
|---|---|---|---|---|---|
||Receipts and payments accounts||||CC16a|
||For the periodfrom||To|||
|||01/04/2020||31/03/2021||
|AI Receipts
Donations|U n restri cted
funds
to the n®arost f
3,464|Restrj cted
funds
to the nearest £|En down ent
funds
to the noarost £|Total funds
to the nearest £|Last year
to the nearest £
111111111|
|Grants|140'909|||||
|Other Income|750|||||
|Own Fundraising|150|||||
|Subscriptions|105|||||
|145,378
Sub total
:t2c.Assetandjnvestmentsa|es, I
Total receipts
A3 Payments
145,378
Miscellaneous
- iiiiiiiiiiH
1111111111111111111111
IIEEIEEIIII|||||I I I I
IIEEEEEIIEI|
|New Branch Set Up Costs||||||
|Premises Costs|8,303|||||
|Running Costs|6,920|||||
|Staff Costs|550|||||
|Vehicle Costs|4,304|||||
|Wages & ON Costs|49,753|||||
|Volunteer Costs||||||
|Subscription
Creditors Adjustment
Sub total
A4 Asset and investment
purchases, etc.|652
69,178|EE||||
|Total payments|102,073|||||
|Net of receipts/(payments)||||||
|A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end||==||||
|CCXX Rl accounts (SS)|||||07/12/2021|
|||Unrestricted|Re§tri cted|E n dowm e nt|
|---|---|---|---|---|
|6a€eg©iojes|DeSaiis|funds|funds|funds|
|||to noarost £|||
|81 Cash funds|Bank & Cash Accounts||||
||Total cash funds
(agree balances with receipts and payments
account(s))|Unrestricted|EEEE
Restricted Endowment||
|||funds|funds|funds|
||Details|to nearest £|to nearest f|to nearest £|
|82 Other monetary assets|||||
||Details|Fund to which|Cost (optional)|Current value|
|83 Investment assets|||||
|84 Assets retained for the|Detiails
Office Furniture & Equipment|Fund to which
111111111|Cost (optional)
111111111|Cuuent value
111111111|
|charity's own use|Fixtures, Fittings a Equipment||||
||lvlotor Vehicle||||
|||Fund to which|Amount duo|When due|
||Details||||
|85 Liabilities|Creditors||||
|Signed by one or two trustees on
behalf of all the trustees|Signature|Print|Name||
|||u ic,ru #jss
J|||
||•--____-,'^ ------. `` --..--- I -.----.--.-.-- ~ ---- ` --.- '.I --`` ------.----.--.------ _|
|---|---|
|Report to the trustees/
members of|Learning Library|
|On accounts for the year|31 March 2021|
|ended||
|Set out on pages||
||I report to the trustees on my examination of the accounts of the above|
||charity ("the Trust") for the year ended 31/03/2021|
|Responsibilities and|As the charlty's trustees, you are responsible for the preparation of the|
|basis of report|accounts in accordance with the requirements of the Charities Act 2011|
||("the Act").|
||I report in respect of my examination of the Trust's accounts carried out|
||under section 145 of the 2011 Act and in carrying out my examination,I|
||have followed all the applicable Directions given by the Charity Commission|
||under section 145(5)(b) of the Act.|