THE SOUTHWELL MINSTER CHOIR ASSOCIATION ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Charity registration number 1000584 RWB CA Limited Northgate House North Gate New Basford Nottingham NG7 7BQ
THE SOUTHWELL MINSTER CHOIR ASSOCIATION REFERENCE AND ADMINISTRATIVE DETAILS Charity name The Southwell Minsler Choir Association Charity registration number 1000584 PrinGipal Address 47 Easlhorpe Soulhwell NG25 OHY Clerk to the Trustees Mr Laurence Cunningion 47 Easthorpe Southwell NG25 OHY Trustees Colonel David Rupert Sneath Ms Elizabeth Helen Johnson Mrs Adrienne Pauline Patterson Rev Canon Dr Richard Frith Mr Jonathan Michael Nicholas Allsopp Mr Laurence Clifford Cunnington Mr Paul Anlhony Provost Mr Michael Norman Davidson Independent Examiner Neil Coupland FCA RWB Chartered Accounlants Northgate House North Gate New Basford Nottingham NG7 7BQ
THE SOUTHWELL MINSTER CHOIR ASSOCIATION TRUSTEES, ANNUAL REPORT The trustees are pleased to present their report for year ended 31 March 2024. Reference and administrative details Reference and administrative details are shown on page 1, the trustees whose names are shown on page 1 served throughout the year unless otherwise noted. Structure, Governance and Management The Trusl was created by Constilulion, adopted 21 st July 1989. The Trustees have examined the principal areas of the Trust's operations and considered the major risks faced. In the opinion of the Trustees, the Trust has established systems lo mitigate those risks to an acceptable level. A revised version ofthe Constitution was adopted at the charity's AGM on 19lh November 2023. The reasons for this revision were Set out in detail in last year's trustees. report. In summary, the 'objectives and activities, statement was clarified to include formally the Minster Chorale land any future similar choirs)., outdated gender-specific language was removed from the document., and the number of trustees was increased lo eight. The revised Constitution was submitted lo the Charity Commission on 14th February 2024 the delay of three months from adoption to submission was caused by implementation problems with the Commission's new online syslem. On 20th June 2024, the Charity Commission advised that the proposed wording of the 'Objects and Beneficiaries, had been rejecled and required further clarifiGalion, which means that the 'old' Constitution remains in force for the time being. A revised wording will be submitted to the Commission as soon as this has been agreed by the trustees. Objectives and activities The objects of the charity, as CLÈrrenlly filed with Ihe Charity Commission. are the study and practice of choral music, in particular church music in order to foster the public knowledge and appreciation of such music by means of public performance and to promote the development of the choir of Southwell Minster. The principal activities of the Trust are: 1. Concert tours by the lay clerks, choristers, and the Minster Chorale 2. A programme of concerts throughout the year 3. Involvement of the local community in musical performance 4. EdurAlional and team-building events for the choristers 5. Financial support for the parents of choristers 6. Other related activities, both educational and social, lo develop the choirs of Southwell Minster In planning iheir activities, the Trustees keep in mind at all times the Charity Commission's guidance on public benefit. Achievements and perforniance Concert tours A concert tour of Normandy by the girls, and boys. choirs., the daily and auxiliary lay clerk$-, the Rector Chori,. and Assistant Director of Music was undertaken from 19th 24th July 2023, performing at well-attended Goncerts at Abbaye aux Hommes in Caen, Sées Cathedral, and L'Eglise de Mortagne-au-Perche. In addition. the choirs accompanied Sunday Mass al Sées Cathedral. This was the first lime that girls and boys have participated in the same lour.
THE SOUTHWELL MINSTER CHOIR ASSOCIATION TRUSTEES. ANNUAL REPORT The tour group took part in educational visits to the Bayeux Tapestry, the Canadian Second World War Museum at Juno Beach, and Mont Sl Michel. Penny Turner. the Deputy Diocesan Safeguarding Advisor, worked with the Rector Chori and the music department in the planning of the tour to ensure the highest standards of safeguarding practice were adhered to throughout. Along with several other Ghoir parent chaperones, Penny also came on tour to act as a chaperone and to provide safeguarding oversight. Expenditure relating lo the tour is spread across two financial years, so it is not possible to identify ils net cost in one sel of annual accounts. The total net cost of the Sées tour was £11,872. The Association also contributed £4,225 to the cost of the Minster Chorale's tour to Hereford. Concert programme during the year A full programme of six concerts in the 'Music in the Stale Chamberf series was held. The girls, choir perfomied at the annual'carols in the State Chamberf concert. In March 2024, a major concert was staged performing J.S. Bach's 'St John Passion,. This gave the choir the opportunity to perform with the Musical & Amicable Society, a professional, full, period orchestra. Involvement of the local community in musical perfomlance The annual Messiah concert was held in December 2023. Conducted by the Assistant Director of Music, Jonny Allsopp, the voices of the Minsler Chorale and a singing group from the Minster School were augmented by professional soloists and the concert was accompanied by the Musical & Amicable Society. A successful 'Come & Sing, presentation of Haydn's 'The Creation. was held in October 2023, also working with the period orchestra. Educational and team-building events for the choristsrs The girls. choir aompanied the lay clerks to an event at Linwln Cathedral in April 2023. Initially funded by a community grant of £6,200 received from the Co-op, the 'Melody Makers, group was launched towards the end of 2022. Children from school Years 1 and 2 are introduced lo choral singing as a goal in itself but also wilh Ihe potential to act as a 'feederf group to the main Minster choirs. The group is led by Lauren Osmond. one of the Lay Clerks, with piano accompanist Stephen Frith, and staged a delightful concert in the Slate Chamber. Financial support for the parents of choristers Since its inception in 2011, Ihe discrelionary travel grant scheme has paid out over £25.000 to Ihe parentslcarers of choristers with a home address more than seven miles from the Minster The scheme, which is not means-tesled, is 2 valuable recruitment and retention tool which has been greatly appreciated by the parents who have benefitted from it. Five chorister families made claims under the scheme during the financial year.
THE SOUTHWELL MINSTER CHOIR ASSOCIATION TRUSTEES, ANNUAL REPORT Other related activities Quiz & Cury Night Making a profit of almost £600, this social and fund-raising event was held in the Stale Chamber in November 2023. Senior lay clerk and professional quiz-question setter, Guy Turner, hosled this enjoyable evening which is now an annual fixture in the Association's calendar. Christmas Gards Newark artist Sarah Heelis was commissioned to painl the 2023 SMCA Christmas card, which sold over 2000 copies, depicting a Christmas tree next to the Minster font. Honours board and prizes The honours board was brought up-to-date with gilt lettering at a cost of £110. Six prizes of £50 each were awarded lo three girl choristers and three boy choristers at the end of Ihe academic year. Choral Outreach Programme The Choral Outreach Programme, which has been running since 2010. is administered by SMCA and has been funded by the Chapter of Southwell Minster, The Heritage Lottery Fund, The Pilling Trust, and an anonymous private donor. Outreach worked continued throughout the financial year. As at June 2024, this restricted fund stands al just over £900. The previous donors are no longer in a position to continue funding this programme which will be brought lo a close after the final outreach event in July 2024. Special thanks must go to Elizabeth Johnson who has administered the programme for many years. The Thiman Collection Funded by a member of the Thiman family, the objective of this project is to create a physical archive of every known piece of music by the prolific composer, Eric Harding Thiman (1900-1975). After many years, work by Guy Turner (the senior lay clerk), the project is all but complete and creates national resource for further academicldocloral research. The archive comprises more than 1300 pieces and is referenced in the composerfs Wikipedia article. Financial Review Total net assets as at 31st March 2024 were £30.722 compared to £50,985 as at 31 st March 2023. Expendilure during the year on charitable adivities tolalled £73,223 compared lo £31,908 the previous year. Income during the year totalled £49,500 compared to £27,558 the previous year. It is the opinion of the Trustees that the charity remains in a sound financial position. Mindful of the additional planned expendilure during the past year on the Sées tour and on three concerts with full
THE SOUTHWELL MINSTER CHOIR ASSOCIATION TRUSTEES, ANNUAL REPORT orchestra (resulting in a 40QK reduction in total assets) they are aware of the need to scale back expendilure and increase fundwraising activity in the comlng year. Acknowledgements and thanks The Trustees would like to thank the members of the Association for thelr subscrlptlons, regular donors. refreshments. team volunteers. and the local community for their generous support of the charty's activities. Particular thanks are given lo Paul Provost, JonnyAllsopp. Becky Joyner. and George Balfourforth8ir sponsored cycle ride, totalling 1142 miles, which raised £2,367.81 towards the cost of the Sées tour. Gratitude is also express6d to the officers and members of Ihe Gommittee and the staff of Ihe Music Department of Southwell Minster for their work in supporting the activities of the Association. Approved by th8 Trustees on 17th November 2024 and signed on their behalf by". Colonel David Rupert Sneath Chalr
THE SOUTHWELL MINSTER CHOIR ASSOCIATION INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE SOUTHWELL MINSTER CHOIR ASSOCIATION I report to the trustees on my examination of the accounts of The Southwell Minster Choir Association for the year ended 31 March 2024 set out on pages 7 10 10. RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER As the charity's trustees of Ihe Soulhwell Mister Choir Association, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Acr). I report in respect of my examination of the Southwell Mister Choir Association accounts carried out under section 145 of the 2011 Ad and in carrying out my examinalion, I have followed the applicable Directions given by the Charity Commission under section 14515llbl of the Act. INDEPENDENT EXAMINER'S STATEMENT I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in respect of The Southwell Minster Choir Association as required by section 130 of the Act.. or 2. the accounts do not accord with those records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. N CQUPL4ND FCA DChA RWB Chartered Accountants Northgate House North Gate New 8asford Nottingham NG7 7BQ Dale..
THE SOUTHWELL MINSTER CHOIR ASSOCIATION RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 2024 Total Funds 2023 Unrestricted Funds Restricted Funds Totsl Funds Note Recelpts Donations 7,411 7.411 3,303 Fundraising Tour Income 36,542 36,542 19,669 Annual subscriptions 2,050 2,050 1,680 Bank interest other income 2.920 577 3,497 2,906 48,923 577 49,500 27,558 Assets and investment sales Receipts from sale of investments 20,000 20,000 Total receipts 68,923 577 69.500 27,558 Payments Fundraising 36.719 36,719 17.545 Tour Activity 23,917 23,917 1,507 Choir Activity 1,686 1,686 3,240 Administration expenses 1,003 1,003 562 Website expenses Miscellaneous expenses 4,701 5,197 9.898 9,054 68.026 5,197 73,223 31,908 Assets and investment purchases Purchase of investments Totsl payments 68,026 5.197 73,223 31,908 Net receipts {payments) Transfers beeen funds 897 4,620 3.723 4,350 Cash funds as at 31 March 2023 1,474 6,053 7,527 11,877 Cash funds as at 31 March 2024 2,371 1,433 3,804 7,527
THE SOUTHWELL MINSTER CHOIR ASSOCIATION STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 MARCH 2024 2024 Total Funds 2023 Unrestricted Funds Restricted Funds Total Funds Cash Funds Natwest current account Mansfield Building Society Petty cash 2,323 1,443 3,766 7,527 38 38 3.804 2,361 1,443 7.527 Investment assets held with CCLA Market Valu8 Cost: £24,721 27,392 27,392 43,920 Total Assets 29,753 1,443 31.196 51,447 Liabilities Examiners fees 474 474 474 462 462 474 Net Assets 50,985 29,279 1,443 30,722 Balance at 31 March 2024 Balance at 1 Aprfl 2023 Incoming Resources Resources Expended Restrictèd Funds Choral Outreach Project Eric Thim8n Collection Old Ch0ri51ers' Association 5,442 294 317 14,5191 (5151 163 923 356 577 577 Signed on behalf of the board ol trustees on 1 P November 2024. Colonel David Rupert Sneath Chalr
THE SOUTHWELL MINSTER CHOIR ASSOCIATION NOTES TO THE RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 2024 Total 2023 Totsl Funds Unrestricted Funds Restricted Funds Funds 1 Income from fundraising Christmas card sales Channel Swim 2022 Other concerts Refreshments sales Music in the Slate Chamber Quiz & Curry Night Sées Tour 2023 1.082 1,082 1,568 11,620 2.841 1,218 1.372 1.050 19,669 20,744 3.845 1.869 1.560 7,442 36,542 20,744 3.845 1.869 1,560 7,442 36.542 2 Other income Choral Outreach Project {Sing Up) Eric Thiman Collection 50 833 577 577 Melody Makers Gift Aid Miscellaneous Income 1,269 1.651 1,269 1,651 250 270 1,503 250 2.920 577 3,497 2,906 3 Expenditure on fundraising Christmas cards Refreshment expenses Easter 2022 Other concerts and expenses Four Choirs Festival 2023 Music in the Stale Chamber Quiz & Curry Night Summer Concert Messiah 2023 Publicity General St John Passion 2024 ne Tasting 2023 1,237 1,713 1,237 1,713 764 1,349 3,500 1,047 1,220 713 864 556 7,532 14,439 14,439 503 984 503 984 8,370 1,038 8,214 221 36.719 8,370 1,038 8,214 221 36,719 17,545 4 Tour Activity Choral lour 2023 Sées Tour 2023 4,226 19,691 4.226 19,691 23,917 1,507 23,917 1,507
THE SOUTHWELL MINSTER CHOIR ASSOCIATION NOTES TO THE RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 2024 Totsl Funds 2023 Total Funds Unrestricted Funds Restricted Funds 5 Choir Activities BBQ Outing Bowling Workshop 1,120 350 216 1,120 350 216 1.140 1,200 380 600 3,320 1,686 1,686 6 Miscellaneous expenses Choral Outreach Project (Sing Upl Eric Thiman Collection Honours Board Minster Chorale Travel Grants Prizes Music Commissions Music Folders Insurance Melody Makers Expenses Other 4.519 515 4.519 515 110 3,463 900 150 27 110 1,787 350 1,787 350 1,951 300 192 212 1,214 1,028 4,701 212 1,214 1,028 9,898 765 500 806 163 5,197 9,054 10