## **Caldecote Playgroup Trustees’ Annual Report September 2019-July 2020**
## _**1. Reference and administrative details of the charity, its trustees and advisers**_
Caldecote Playgroup c/o Caldecote Primary School Highfields Road Highfields Caldecote Cambridge CB23 7NX
## **Registered Charity Number: 1000533**
## **Trustees:**
Chair – Sarah Talmage Secretary – Helene Stewart Treasurer – Karolina Lepkowska
## _**2. Structure, governance and management**_
Caldecote Playgroup is governed by the Pre-School Learning Alliance Model Constitution 2011, adopted at the AGM on 11[th] October 2012.
Trustees are elected from volunteers nominated at the AGM. Training takes place in a handover from out-going trustee to new trustee in person; support is them given to the new trustees by the Playgroup Leader.
## _**3. Financial review**_
Caldecote Playgroup holds 6 months’ running costs and redundancy costs in reserve in a high interest account. Any interest from this reserve is used for staff development.
## _**4. Funds held as custodian trustee on behalf of others**_
Caldecote Playgroup holds no funds as custodian trustee.
## _**5. Public benefit statement**_
The charitable purpose of Caldecote Playgroup is the provision of Early Years education. This benefit is provided to anyone who applies and allows for Government funding where appropriate.
## _**Objectives and Activities**_
The aim of Caldecote Playgroup is to provide a safe, stimulating and welcoming environment in which we offer opportunities to learn through play. We welcome children from a wide range of
ethnic, social and cultural backgrounds, and are proud to promote diversity in the setting. Registered with Ofsted since 1991, the Playgroup serves mainly the local community and operates from the community room of Caldecote Primary School. Children also have access to an enclosed outdoor play area and the use of the school’s playground and playing fields. We aim to be accessible to children and adults with special needs, and our building is wheelchair friendly. Caldecote Playgroup is designed to meet individual needs, both for the children and the parent. We encourage children to try new experiences, feel confident with others and prepare them for entry into school. Our activities promote the Playgroup’s principles in following the Early Years Foundation Stage (EYFS) guidelines. A range of activities is offered on a daily basis. The children choose which activities they would like to participate in. We operate a free flow play session with some adultdirected activities and we all come together for sharing stories, singing songs and sharing news with each other. We have a programme of activities that we endeavour to complete during each session; however this is always flexible so that it remains stimulating, but still maintains a familiar feel to the children and provides a regular routine.
Caldecote Playgroup works with Caldecote Primary School to improve the transition for children moving from Playgroup to Reception. Staff liaise with the Head and Reception teachers, particularly with regard to any children with additional needs. We encourage school staff to visit Playgroup to observe the children in a familiar setting, and children from Playgroup visit Reception for a series of familiarisation sessions.
## _**Achievements and Performance**_
Our Ofsted inspection of 10[th] March 2015 achieved a rating of ‘outstanding’. Our Unique Reference Number (URN) is **221769.** The report can be found at the web address below: http://www.ofsted.gov.uk/inspection-reports/find-inspection-report/provider/CARE/221769
The latter half of this year, of course, presented us with the challenge of Covid 19, but we worked hard to ensure that our setting could run safely for both staff and children. We were able to accommodate all the families who needed or wanted their children to continue to attend, splitting them into two ‘bubbles’ with separate staff wherever possible. We focused on ensuring that our outdoor area was enjoyable space to encourage plenty of safe play in the fresh air. We were pleased to be able to continue to offer high-quality hot lunches to support our families with their childcare needs during that difficult time, and our kitchen maintained its 5* hygiene rating.
_Report compiled by Sarah Talmage (Chair) 17[th] April 2021_
**4:52 AM**
**23/10/20 Accrual Basis**
## **CALDECOTE PLAYGROUP Profit & Loss September 2019 through August 2020**
|**Ordinary Income/Expense**
**Income**
**Early Years Funding**
**Fundraising**
**Fundraising - Photograph Sal...**
**Grant - Graduate Leader Fund**
**Misc Income**
**Non-Funded Children**
**Sales Returns**
**Additional Sessions**
**Meals**
**Total Sales Returns**
**School Dinners**
**Uniform Sales**
**Total Income**
**Expense**
**Bookkeeping & Accounts**
**Books and Publications**
**Cleaning Supplies**
**Computer Expenses**
**Dues and Subscriptions**
**Fixed Asset Equipment**
**Gifts and Donations**
**Insurance**
**Lunches**
**Materials/Paints/Play dough**
**Miscellaneous**
**Office Supplies**
**Outside Play Area**
**Postage and Delivery**
**Premises Expenses**
**Professional Fees**
**Purchase Returns**
**Rent**
**Salaries**
**Employers NI**
**Grant - GLF - E-PD**
**Grant - GLF - E-PM**
**Grant - GLF - E-RK**
**Grant - GLF - E-SL**
**Pension Employer contribut...**
**SMP**
**Salaries - Other**
**Total Salaries**
**Subscriptions**
**Telephone**
**Mobile**
**Telephone - Other**
**Total Telephone**
**Toys/Games/Software**
**Training**
**Travel & Ent**
**Meals**
**Total Travel & Ent**
**Uniforms**
**Children's Uniforms**
**Staff Uniforms**
**Total Uniforms**
**Total Expense**
**Net Ordinary Income**|**Sep '19 - Aug 20**|
|---|---|
||87,955.28
87.50
100.00
1,900.00
55.00
13,585.90
-28.00
-347.90
-375.90
4,085.65
135.50|
||107,528.93
666.00
224.80
298.11
66.48
85.00
358.30
25.00
760.77
1,516.57
397.49
623.59
679.62
940.21
9.58
2,881.41
666.32
-70.00
2,617.64
529.28
313.81
246.80
35.31
858.26
862.81
203.95
78,524.92
81,575.14
1,283.55
32.00
1,181.33
1,213.33
762.57
484.89
200.00
200.00
120.06
149.10
269.16|
||98,535.53|
||8,993.40|
**Page 1**
**4:52 AM 23/10/20 Accrual Basis**
## **CALDECOTE PLAYGROUP Profit & Loss September 2019 through August 2020**
|**Other Income/Expense**
**Other Income**
**Interest Income**
**Total Other Income**
**Other Expense**
**Other Expenses**
**Total Other Expense**
**Net Other Income**
**Profit for the Year**|**Sep '19 - Aug 20**|
|---|---|
||776.32|
||776.32
32.00|
||32.00|
||744.32|
||**9,737.72**|
**Page 2**
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**|Charity Name
Caldecote Playgroup|Charity Name
Caldecote Playgroup|Charity Name
Caldecote Playgroup|
|---|---|---|---|
|||||
||31/08/2020|**Charity no**
**(if any)**|1000533|
|||||
||(remember to include the page numbers of additional sheets)|||
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2020.
**Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Date:** 03/04/2021 **Name:** Karolina Lepkowska **Relevant professional** AAT – Advanced Diploma in Accounting **qualification(s) or body (if any): Address:** 15A West Drive Highfields Caldecote
**Oct 2018**
1
**IER**
CB23 7NY
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**Oct 2018**
2
**IER**