## **BURY ST EDMUNDS AND DISTRICT** **CHRISTIAN YOUTH** ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 JULY 2021 **BURY ST EDMUNDS AND DISTRICT CHRISTIAN YOUTH (ALSO KNOWN AS BCY)** ## **CHARITY NUMBER 1000519 REPORT OF THE TRUSTEES FOR THE PERIOD ENDED 31 JULY 2021** |Charity number:|1000519|| |---|---|---| |Address:|Pump Lane|| ||Bury St Edmunds|| ||Suffolk IP33 1HN|| |Trustees:|Mrs E Barnard|| ||Mrs Beverley Burroughs|| ||Mr B Davies|| ||Mrs R Pickering|| ||Mrs Caroline Vallance|| ||Mr Mark Wallace|| |Bankers:|Lloyds Bank plc|| ||9 Butter Market|| ||Bury St Edmunds|| ||Suffolk IP33 1DF|| |Independent Examiner:|David G King FCCA ATII|| ||Peacock Ridge|| ||Brettenham Road|| ||Buxhall|| ||Suffolk IP14 3DX|| |**INDEX**||**PAGE**| |Trustees' report||1 - 6| |Independent examiner's|report|7 – 9| |Statement of financial activities||9| |Statement of assets and|liabilities|6| |Notes to the financial statements||11| **BURY ST EDMUNDS AND DISTRICT CHRISTIAN YOUTH (ALSO KNOWN AS BCY) CHARITY NUMBER 1000519** ## **TRUSTEES REPORT** ## **Governance and objectives** The charity is governed by the trust document dated 3rd September 1990, as amended by supplemental deeds dated 8[th] July 1997 and 11[th] July 2006. The Trust was formed in September 1990 to appoint and employ youth workers to advance the Christian religion amongst young people in schools and churches in and around Bury St. Edmunds. The Mission Statement is as follows: Mission To take the Gospel of Jesus Christ to the young people of Bury St Edmunds and District. ## Methods Building relationships with young people to provide role models in Christian lifestyle and to nurture young Christians in their walk with God by: 1. developing positive relationships with schools, supporting them in the provision of collective worship and with a clear Christian input into religious and other areas of the school curriculum. 2. initiating and encouraging the development of extra-curricular activities to provide opportunities for interested young people to learn about Jesus Christ in an informal setting 3. encouraging, training and supporting churches in their work with young people 4. encouraging prayer by individuals and churches for all work with young people 5. acting as a stepping-stone between churches and young people 6. looking for new opportunities to take the gospel to young people in Bury St Edmunds and District and to enable them to respond to its challenges. The charity also has a Statement of Belief. The Statement of Belief, consisting of ten statements, is modelled on that of the Evangelical Alliance and major Christian educational charities such as Universities and Colleges Christian Fellowship and Scripture Union (in Schools). All employees and trustees affirm this statement on appointment. ## **Charity administration** The charity operates from premises belonging to Garland Street Baptist Church, Bury St Edmunds. We are particularly grateful as the office accommodation and insurance cover are provided by Garland Street Baptist Church at no cost to BCY. 1 **BURY ST EDMUNDS AND DISTRICT CHRISTIAN YOUTH (ALSO KNOWN AS BCY) CHARITY NUMBER 1000519** ## **Trustees** Trustees who served during the period 1 August 2020 to the date of this report were: - Mrs Elizabeth Barnard Mrs Beverley Burroughs Mr Brian Davies Mrs Rebecca Pickering Mrs Caroline Vallance (Chairman) Mr Mark Wallace Philip Knowles (appointed 11 January 2021) Rev Robert Strachan (appointed 10 March 2021) Andrew Kirk (appointed 10 March 2021) David Richardson (appointed 3 July 2021) Whilst the trustee body is very varied in both age and expertise, it is still the aim to add to the team anyone who meets the criteria and can contribute another needed area of expertise. The process for the recruitment of trustees is as follows: potential trustees are invited by letter to consider joining the trustee body; those who affirm their willingness to consider the possibility receive documentation relating to the functions and responsibilities of trustees, including Charity Commission publications, along with BCY's statements of belief and mission. They are also invited to attend one or two trustee meetings in observer status before a definitive decision is made between the charity and the potential trustee. Since new trustees are selected on the basis of their Christian beliefs and sympathy with BCY's religious and educational objectives, an element of the formal appointment process is the signing of the statement of belief. The statement of belief closely resembles that of the Evangelical Alliance and major Christian educational charities such as Universities and Colleges Christian Fellowship and Scripture Union (in Schools). ## Functioning of trustee body A good deal of communication amongst trustees and between trustees and staff is done by email. Due to Covid we have had to change the way we meet. A WhatsApp group between staff and trustees has been set up for short term communications which works well. The chair is in contact with the Senior worker once a week over Zoom or the phone and the other workers are aware, she can be contacted by phone / zoom as needs arise. All the workers have a link trustee that they can contact if needed and they are encouraged to form a pastoral link with a local church leader or member for emotional support. 2 **BURY ST EDMUNDS AND DISTRICT CHRISTIAN YOUTH (ALSO KNOWN AS BCY) CHARITY NUMBER 1000519** Trustees meet six times per annum. As a rule, the staff workers are also present for the whole agenda apart from discussions on their terms and conditions of employment. The chairman, treasurer and staff workers report to the trustee body as a whole, and BCY's aims, and objectives and activities are kept under review. In addition, once per annum the trustees and staff workers meet in a private home for a so-called Awayday without a business agenda in order to reflect strategically and prayerfully on BCY's operation. This took place on 18[th] January 2021 ## **Employees and Volunteers** ## Staff workers - Nicola Anne Bolton, part-time youth worker - Gavin Moss, senior full time youth worker - Nicola Louise Shepheard, part time team support worker ## Volunteers As a matter of policy BCY welcomes contributions made by volunteers and will support or co-operate with them in their desire to share Christian truth with school children. In the past volunteers have operated in two ways : - some have assisted the staff with the lunchtime or after-school clubs in both middle and upper schools. - others – often older ladies in local churches – have wished to run extra-curricular clubs in their local and/or parish schools, using our subject-matter, methods and materials. All volunteers for activities involving direct contact with children are screened by trustees or staff, largely by consultation with the leaders of the church which they attend, and DBS-checked. Volunteers are made aware of BCY's policies for both child safeguarding and health and safety. This is undertaken by the staff workers. During this past year we have worked with one group in the second of these categories. ## **Accountability and reporting** Sadly due to Covid restriction we were not able to hold our annual service (BCY30) but instead held it online on the 15[th] November. Staff and financial reports were given at this. 3 **BURY ST EDMUNDS AND DISTRICT CHRISTIAN YOUTH (ALSO KNOWN AS BCY) CHARITY NUMBER 1000519** ## **CRB/DBS checks and child protection** All trustees and staff workers have been subject to DBS checks. Online updates have been undertaken during the course of the year. The Trustees are aware of the need for employees to undergo regular safeguarding training, and measures are currently being considered to facilitate this. ## **Risk management** Three risk assessment documents exist, covering premises and events. Although a formal financial risk assessment does not exist, the monthly documentation sent to all trustees facilitates careful control of the funds. This documentation includes (1) a simple statement of receipts and payments for the month in question (2) a financial report showing receipts, payments, surplus/deficit for both the month and the year to date, fund balances, bank balances, reserves in terms of months of operating costs, comparative figures for the preceding financial year. As to reserves, the target is to retain enough funds for six months' expenses. For reasons explained below, this year the target has been exceeded every month ## **Public benefit** In planning our activities for the year, the trustees have kept in mind the Charity Commission’s guidance on public benefits at their meetings. BCY supports schools in meeting the requirements of the Education Act 1944 and the Education Reform Act 1988 in regard to the daily act of worship. Since his appointment, Duane has been offered several opportunities to speak at school assemblies. Contributions to extra-curricular clubs have been numerous. In addition, schools are assisted in the delivery of the RE, PHSE and Citizenship syllabi. Through BCY's work many children and young people have had their educational horizons broadened or the moral framework of their behaviour clarified and strengthened. ## **Review of activities and summary of future plans** Sadly we have been operating much the same as last year. We have been able to do some things in person and had started to go back into school but sadly this again has stopped for the time being. So while we have not been able to be in school as much as we would like the staff have been; Keeping in contact with our schools Sending assemblies to local Primary and Secondary schools online 4 **BURY ST EDMUNDS AND DISTRICT CHRISTIAN YOUTH (ALSO KNOWN AS BCY) CHARITY NUMBER 1000519** Training to become facilitators for Kinsugi Hope a new venture working with young people with anxiety and mental health issues Moving offices Looking at rebranding BCY with a new logo etc Doing some detached youth work on a local estate ## **Charity accounting procedures** The Trustees have fulfilled their responsibility to prepare accounts for the financial year ending 31[st] July 2021, showing the charity's surplus for that period. In preparing these accounts the Trustees have observed the requirements to: - select suitable accounting policies and then apply them consistently. - make judgments and estimates that are reasonable and prudent. - state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the accounts; and - prepare the accounts on the going-concern basis Accordingly, proper accounting records which disclose with reasonable accuracy at any time the charity’s financial position have been kept and a summary presented each month to the trustees. They have fulfilled their responsibility to safeguard the charity’s assets and to take reasonable steps for the prevention and detection of fraud and other irregularities. 5 **BURY ST EDMUNDS AND DISTRICT CHRISTIAN YOUTH (ALSO KNOWN AS BCY) CHARITY NUMBER 1000519** ## **Financial summary** Our income is composed almost exclusively of donations from individuals and churches. The statement of financial activities covers a twelve-month period from 1[st] August 2020 to 31[st] July 2021. The charity has reserves of £104,641. This is much higher than we would normally expect. The two major factors in this are the employment of only one worker between April 2017 and April 2019 and the receipt of two substantial legacy donations in 2019. During the year we also benefited from the Government’s Coronavirus Job Retention Scheme and received a total of £12,991 (2020 - £3,861) during the year. The Trustees have already initiated discussions as to the best use of these resources. At a basic level we have been able to upgrade our computer and telephone systems and to engage a painter/decorator to give the office a fresh coat of paint for the first time in many years. More ambitiously, we will consider the employment of further staff. We are grateful to our staff and volunteers for their dedication and to the many churches and individuals who support the trust both financially and morally. Approved by the Trustees on 5 May 2022 and signed on their behalf by Mark Wallace CTA FCA Trustee 6 **BURY ST EDMUNDS AND DISTRICT CHRISTIAN YOUTH (ALSO KNOWN AS BCY) CHARITY NUMBER 1000519** ## **FOR THE YEAR ENDED 31[ ST] JULY 2021** I report on the accounts of Bury St Edmunds and District Christian Youth for the year ended 31st. July 2021, which are set out on pages 9 to 11. ## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER** The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention ## **BASIS OF INDEPENDENT EXAMINER'S STATEMENT** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **INDEPENDENT EXAMINER'S STATEMENT** In connection with my examination, no matter has come to my attention: which gives me reasonable cause to believe that in any material respect: - - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. 7 **BURY ST EDMUNDS AND DISTRICT CHRISTIAN YOUTH (ALSO KNOWN AS BCY) CHARITY NUMBER 1000519** I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. David G King FCCA ATII Peacock Ridge Brettenham Road Buxhall Suffolk IP14 3DX Dated:- 5 May 2022 8 **BURY ST EDMUNDS AND DISTRICT CHRISTIAN YOUTH (ALSO KNOWN AS BCY) CHARITY NUMBER 1000519** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2021** |**RECEIPTS AND PAYMENTS**||| |---|---|---| ||**12 months**|**12 months**| ||**to**|**to**| ||**31 July 2021**|**31 July 2020**| ||**£**|**£**| |INCOMING RESOURCES||| |Incoming resources from generated funds:||| |Gifts and donations (note 1)|52,214|49,389| |Interest received|16|139| |**Total incoming resources**|**52,230**|**49,528**| |RESOURCES EXPENDED||| |Charitable activities (note 2)|44,273|38,598| |Governance costs (note 3)|4,138|3,229| |**Total resources expended**|**48,411**|**41,827**| |Net incoming resources for the year|3,819|7,701| |Fund balance brought forward at 1 August 2020|100,821|93,120| |**Fund balance carried forward at 31 July 2021**|**£104,641**|**£100,821**| |Represented by cash at bank:||| |Lloyds Bank Business Current Account|36,771|32,969| |Lloyds Bank Business Savings Instant Access|35,345|35,340| |Charities Deposit Fund|32,525|32,512| ||**£104,641**|**£100,821**| 9 **BURY ST EDMUNDS AND DISTRICT CHRISTIAN YOUTH (ALSO KNOWN AS BCY) CHARITY NUMBER 1000519** ## **STATEMENT OF ASSETS AND LIABILITIES AS AT 31 JULY 2021** ## **ASSETS AND LIABILITIES** ||**31 July**|**2021**|**31 July**|**2020**| |---|---|---|---|---| ||**£**||**£**|| |ASSETS||||| |HMRC JRS Grant||-||2,318| |Gift Aid claim||3,269||4,064| |Cash at bank|104,641||100,821|| |**Total assets**|**107,910**||**107,203**|| |LIABILITIES||||| |HMRC PAYE and NEST Pension||880||650| |**NET ASSETS**|**£107,030**||**£106,553**|| Approved by the Trustees on 5 May 2022. and signed on their behalf by Mark Wallace Trustee & Treasurer 10 **BURY ST EDMUNDS AND DISTRICT CHRISTIAN YOUTH (ALSO KNOWN AS BCY) CHARITY NUMBER 1000519** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2021** |**1**
**GIFTS AND DONATIONS**
Churches
Individuals
Miscellaneous income and legacy
HMRC Furlough Grant Money and SSP
Funding
Covenant/gift aid tax recovery
**2**
**CHARITABLE ACTIVITIES**
Employment of youth workers
Other events or resources
**3**
**GOVERNANCE**
Training and CRB/DBS checks
Capital investment
Office costs
Miscellaneous|**2021**
**£**
15,919

18,639
600

12,991
4,065
**52,214**
44,260
13
**44,273**
209
738
3,191
-,
**4,138**|**2020**
**£**
15,389
23,912
2,283
3,861
3,944
**49,389**
35,824
2,774
**38,598**
542
2,738
2,687
-
**3,229**| |---|---|---| |||| 11