## **Trustees’ Annual Report for the period**
**From 1/08/2019 Period start date To 31/7/2020 Period end date**
**Charity name: Theydon Bois Playgroup Association Charity registration number: 1000272**
## **Objectives and Activities**
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SORP reference
Summary of the purposes Para 1.17 To advance the development and
of the charity as set out education of children primarily
in its governing below statutory school age by
document providing appropriate play,
education and care facilities
Summary of the main Para 1.17 and Provision of pre-school care and
1.19
activities in relation to education for children in the local
those purposes for the community
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.
Statement confirming Para 1.18 I confirm that the trustees have
whether the trustees had regard to the guidance issues
have had regard to the by the Charity Commission on
guidance issued by the public benefit
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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SORP reference
N/A
Para 1.38
Policy on grant making
N/A
Para 1.38
Policy on social
investment including
program related
investment
The pre-school values the
Para 1.38 contribution made by volunteers
Contribution made by and has a volunteer policy to
volunteers ensure the safe and appropriate
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**use of volunteers in the pre-school setting.** Other
## **Achievements and Performance**
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SORP reference
Theydon Bois Pre-School has
provided care and education for
up to 26 children per session for 9
Summary of the main sessions during the week during
Para 1.20
achievements of the school term time, for most of the
charity, identifying the school year. Some of the provision
difference the charity’s this year was interrupted by the
work has made to the Covid-19 lock-down but distance
circumstances of its provision for home learning was
beneficiaries and any provided to support parents care
wider benefits to society for their children during this
as a whole. difficult time. A successful
children's nativity play was held
which raised funds for the pre-
school and will be used to invest in
resources and facilities for the
next financial year.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 The charity remains in a good
financial position at the financial position at the end of this
end of the period period. The pre-school is
operating at capacity for children
and we have a growing waiting
list.
Statement explaining the Para 1.22 Theydon Bois Pre-School Group
policy for holding has a reserves policy in place to
reserves stating why they enable it to hold sufficient
are held financial reserves to meet
redundancy obligations, pay in lieu
of notice and half a term's running
costs, and to sustain the pre-
school if income falls below
expected levels. The Reserves
Policy is available on the Pre-
School's website.
Amount of reserves held Para 1.22 £41,000
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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1. Essex County Council funding
per child per term for early years
The charity’s principal provision.
sources of funds Para 1.47 2. Fees collected from parents and
(including any caregivers.
fundraising) 3. Fundraising activities.
N/A
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated Association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 The Pre-School committee
methods including details members are the Charity Trustees.
of any constitutional The Committee members are
provisions e.g. election to either elected by Pre-School
post or name of any Committe members at the Annual
person or body entitled General Meeting or co-opted by
to appoint one or more the Committee Chair during the
trustees year.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name Theydon Bois Pre-School Group
Other name the charity
uses
Registered charity 1000272
number
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Charity’s principal Scout Hut Headquarters
address Loughton Lane
Theydon Bois
Epping
Essex
CM16 7JY
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## **Names of the charity trustees who manage the charity**
Provided as a list at the table format was not working:
1. Joanne Bishop, Chair, Appointed 18 November 2015, Resigned 1 April 2020
2. Sarah Lilley, Chair, Appointed 1 April 2020, Resigned 1 March 2022 (in process of handover with new Co-Chairs listed below).
3. Harriet Smith, Chair (Co-Chair), Appointed 1 March 2022 to Present
4. Sarah Spuffard, Chair (Co-Chair), Appointed 1 March 2022 to Present
5. Amanda Herbert, Treasurer, Appointed 2017, Resigned December 2020
6. Kristina Williams, Treasurer, Appointed 1 March 2022 to Present
4. Louise Whelan, Trustee, Appointed 2017, Resigned July 2021
5. Suzie Fogarty, Trustee, Appointed March 2020, to Present
6. Karen Legge, Trustee, Appointed July 2020, to Present
7. Deborah Talbot, Trustee, Appointed January 2022 to Present
8. Francesca Barlow, Trustee, Appointed February 2022 to Present
Corporate trustees – names of the directors at the date the report was approved **Director name**
**N/A**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year N/A**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
Karen Legge **Signature(s)** Sarah Lilley Karen Legge **Full na** Sarah Lilley Trustee
**Position (eg** Chairperson **Secretary, Chair, etc)**
**Date** 15 March 2022
**Charity Name No (if any) Theydon Bois Pre School Group 1000272 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 1/8/19 31/07/2020
## **Section A Receipts and payments**
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Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Fees 88,664 - - 88,664 96,046
fundraising 112 - - 112 249
interest 89 - - 89 60
sundry 204 - - 204 -
uniform sales 428 - - 428 298
donation 4,066 - - 4,066 1,625
- - - -
- - - -
Sub total (Gross income for
93,563 - - 93,563 98,278
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 93,563 - - 93,563 98,278
A3 Payments
wages and salaries 80,826 - - 80,826 81,837
rent 6,444 - - 6,444 6,210
supplies/refreshments 1,421 - - 1,421 2,833
insurance 719 - - 719 824
training 335 - - 335
art materials 1,337 - - 1,337 1,062
uniform stock 600 - - 600
toys/equipment - - - 2,259
admin/misc 3,240 - - 3,240 2,690
Sub total [ 94,922 ] - - 94,922 97,715
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 94,922 - - 94,922 97,715
Net of receipts/(payments) - 1,359 - - - 1,359 563
A5 Transfers between funds - - - - -
A6 Cash funds last year end 78,146 - - 78,146 77,583
Cash funds this year end 76,787 - - 76,787 78,146
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CCXX R1 accounts (SS)
23/09/2021
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
current ac
Investment
petty cash etc
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**36,068**
**-**
**40,715**
**-**
**3**
**-**
**76,787**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval|
CCXX R2 accounts (SS)
23/09/2021
2
##