Minutes Sheffield Dog Rescue AGM
January 19[th ] 2021 19 30 hrs via Zoom Present:
Lyn Prosser ( chair)
Samantha Jeffs
Peter Robinson
Amanda Frost
Rosalyn Carder
Aimee Harrison
Sherree Compton
Suzy Cheetham
Lynne Walker
Julie Buckley
## Introduction
This is the first meeting that we have had for some time due to the coronavirus pandemic.
Communication has been by e mail since our last meeting and this has seemed to work well. Everyone has been very responsive to issues that have needed to be dealt with.
However the urgent matter of banking has arisen as we need to update signatories. For this a minuted quorate meeting was needed.
## Banking
Since appointing Peter Robinson as our treasurer at the last AGM we need to update signatories on the Nat West and Yorkshire Bank accounts and to close the
Santander account as we have now opened a new account at the Co Op bank.
The accounts were discussed and all agreed to update the accounts so that Peter Robinson, Lyn Prosser and Samantha Jeffs would be the sole signatories on the accounts. It was agreed that Rosalyn Carder would be removed as a signatory as she is no longer acting as our treasurer.
Peter advised that the switching of outgoing payments was proceeding well .
Lyn and Peter would make the necessary contacts with the banks to update the signatories.
## Kennels
Sam reported that we continue to rehome dogs when it is safe to do so . The dogs that are in our long term care are being walked regularly by Jonathan as we do not allow volunteers to come to the kennels at the present time due to coronavirus .
## Shop
Currently the shop is closed as we are in lockdown but Sue is keeping an eye on things and removing any donations that are left outside the shop.
As time was limited we closed the meeting at 19 30 and agreed to continue communicating by e mail.
We hope to have our next meeting in two months time.
Sheff ield Dog Rescue
Accounts
31 March 2021
## **Sheffield Dog Rescue**
## **Approval statement**
I approve the accounts which comprise of the Profit and Loss Account, the Balance Sheet and the related notes
Peter Robinson - Treasurer
21 January 2022
1
## **Sheffield Dog Rescue**
## **Independent Examiners report to the Trustees of Sheffield Dog Rescue**
We report on the accounts of Sheffield Dog Rescue for the year to 31 March 2020 which are set out on pages 3 to 6.
## **Respective responsbilities of trustees and examiner**
As the Charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 does not apply. It is our responsibility to state, on the basis of procedures specified in the Geneal Directions given by the Charity Commisioners under section 43(7)(b) of the Charities Act 1993, whether particular matters have come to our attention.
## **Basis of independent examiner's report**
Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examinaton includes reviews of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts.
## **Independent examiner's statement**
In connection with our examination, no matter has come to our attention:
1. Which gives us reasonable cause to believe that in any material respect the rquirements to keep accounting records in accourdance with section 41 of the Act; and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act.
2. To which in our opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Saxton & Co Accountants
19 The Forge Church Street Dronfield S18 1QX
21 January 2022
2
## **Sheffield Dog Rescue Profit and Loss Account for the year ended 31 March 2021**
|**Shop Income**
Shop Expenses
**Gross profit**
**Other Income**
**Expenses**
Professional fees
Motor expenses
Kennel fees
Repairs and renewals of property and equipment
Telephone,stationery and other administrative costs
Veterinary and medical fees
Depreciation of tangible fixed assets
Other expenses
**(Loss)/profit**|**2021**
**£**
4,454
15,220
(10,766)
34,904
-
-
26,448
-
2,793
6,145
273
1,780
37,439
(13,301)|**2020**
**£**
24,322
15,095|
|---|---|---|
|||9,227|
|||58,907
650
373
27,081
71
2,982
14,010
365
1,765|
|||47,297|
||||
|||20,837|
3
## **Sheffield Dog Rescue Balance Sheet as at 31 March 2021**
|**Notes**
**Fixed assets**
Equipment, machinery and motor vehicles
3
**Current assets**
Rent bond
Bank balances
Cash in hand
Fixed term deposits
**Net current assets**
**Net assets**
**Capital account**
Balance at start of period
Net (loss)/profit|500
213,857
88
73,916|**2021**
**£**
820
288,361
289,181
302,482
(13,301)
289,181|500
227,671
88
73,130|**2020**
**£**
1,093
301,389|
|---|---|---|---|---|
||288,361||301,389||
||||||
|||||302,482|
|||||281,645
20,837|
|||||302,482|
4
**Sheffield Dog Rescue Notes to the Accounts for the year ended 31 March 2021**
## **1 Accounting basis**
The accounts have been compiled on a basis that enables profits to be calculated in accordance with UK Generally Accepted Accounting Practice.
## **2 Profit and loss account analysis**
|**Shop Income**
Shop takings
**Shop Expenses**
Shop rent
Light and heat
Rates and water
Wages
**Other Income**
Interest receivable
Donations, subscriptions, bequests etc
Grant
**Professional fees**
Accountancy and payroll
**Motor expenses**
Motor expenses
**Kennel fees**
Kennel fees
**Repairs and renewals of property and equipment**
Repairs and maintenance
**Telephone, stationery and other administrative costs**
Telephone
Stationery and printing
Insurance
Website|**2021**
**£**
4,454
3,975
752
1,528
8,965
15,220
786
24,118
10,000
34,904
-
-
26,448
-
1,268
-
955
570
2,793|**2020**
**£**
24,322|
|---|---|---|
|||3,975
684
516
9,920|
|||15,095|
|||872
58,035
-|
|||58,907|
|||650|
|||373|
|||27,081|
|||71|
|||988
339
1,050
605|
|||2,982|
5
## **Sheffield Dog Rescue Notes to the Accounts**
## **for the year ended 31 March 2021**
|**Veterinary and medical fees**
Vet fees
**Depreciation and loss/(profit) on sale**
Depreciation
**Other business expenses**
Waste disposal
Sundry expenses|6,145
273
1,703
77
1,780|14,010|
|---|---|---|
|||365|
|||1,563
202|
|||1,765|
6
## **Sheffield Dog Rescue Notes to the Accounts**
**for the year ended 31 March 2021**
## **3 Plant, machinery and motor vehicles**
|**Plant, machinery and motor vehicles**||
|---|---|
|**Cost**
At 1 April 2020
At 31 March 2021
**Depreciation**
At 1 April 2020
Charge for the year
At 31 March 2021
**Net book value**
At 31 March 2021
At 31 March 2020|**Plant and**
**machinery**
**£**
8,526|
||8,526|
||7,433
273|
||7,706|
||820|
||1,093|
7
Sheff ield Dog Rescue
Accounts
31 March 2021
## **Sheffield Dog Rescue**
## **Approval statement**
I approve the accounts which comprise of the Profit and Loss Account, the Balance Sheet and the related notes
Peter Robinson - Treasurer
21 January 2022
1
## **Sheffield Dog Rescue**
## **Independent Examiners report to the Trustees of Sheffield Dog Rescue**
We report on the accounts of Sheffield Dog Rescue for the year to 31 March 2020 which are set out on pages 3 to 6.
## **Respective responsbilities of trustees and examiner**
As the Charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 does not apply. It is our responsibility to state, on the basis of procedures specified in the Geneal Directions given by the Charity Commisioners under section 43(7)(b) of the Charities Act 1993, whether particular matters have come to our attention.
## **Basis of independent examiner's report**
Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examinaton includes reviews of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts.
## **Independent examiner's statement**
In connection with our examination, no matter has come to our attention:
1. Which gives us reasonable cause to believe that in any material respect the rquirements to keep accounting records in accourdance with section 41 of the Act; and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act.
2. To which in our opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Saxton & Co Accountants
19 The Forge Church Street Dronfield S18 1QX
21 January 2022
2
## **Sheffield Dog Rescue Profit and Loss Account for the year ended 31 March 2021**
|**Shop Income**
Shop Expenses
**Gross profit**
**Other Income**
**Expenses**
Professional fees
Motor expenses
Kennel fees
Repairs and renewals of property and equipment
Telephone,stationery and other administrative costs
Veterinary and medical fees
Depreciation of tangible fixed assets
Other expenses
**(Loss)/profit**|**2021**
**£**
4,454
15,220
(10,766)
34,904
-
-
26,448
-
2,793
6,145
273
1,780
37,439
(13,301)|**2020**
**£**
24,322
15,095|
|---|---|---|
|||9,227|
|||58,907
650
373
27,081
71
2,982
14,010
365
1,765|
|||47,297|
||||
|||20,837|
3
## **Sheffield Dog Rescue Balance Sheet as at 31 March 2021**
|**Notes**
**Fixed assets**
Equipment, machinery and motor vehicles
3
**Current assets**
Rent bond
Bank balances
Cash in hand
Fixed term deposits
**Net current assets**
**Net assets**
**Capital account**
Balance at start of period
Net (loss)/profit|500
213,857
88
73,916|**2021**
**£**
820
288,361
289,181
302,482
(13,301)
289,181|500
227,671
88
73,130|**2020**
**£**
1,093
301,389|
|---|---|---|---|---|
||288,361||301,389||
||||||
|||||302,482|
|||||281,645
20,837|
|||||302,482|
4
**Sheffield Dog Rescue Notes to the Accounts for the year ended 31 March 2021**
## **1 Accounting basis**
The accounts have been compiled on a basis that enables profits to be calculated in accordance with UK Generally Accepted Accounting Practice.
## **2 Profit and loss account analysis**
|**Shop Income**
Shop takings
**Shop Expenses**
Shop rent
Light and heat
Rates and water
Wages
**Other Income**
Interest receivable
Donations, subscriptions, bequests etc
Grant
**Professional fees**
Accountancy and payroll
**Motor expenses**
Motor expenses
**Kennel fees**
Kennel fees
**Repairs and renewals of property and equipment**
Repairs and maintenance
**Telephone, stationery and other administrative costs**
Telephone
Stationery and printing
Insurance
Website|**2021**
**£**
4,454
3,975
752
1,528
8,965
15,220
786
24,118
10,000
34,904
-
-
26,448
-
1,268
-
955
570
2,793|**2020**
**£**
24,322|
|---|---|---|
|||3,975
684
516
9,920|
|||15,095|
|||872
58,035
-|
|||58,907|
|||650|
|||373|
|||27,081|
|||71|
|||988
339
1,050
605|
|||2,982|
5
## **Sheffield Dog Rescue Notes to the Accounts**
## **for the year ended 31 March 2021**
|**Veterinary and medical fees**
Vet fees
**Depreciation and loss/(profit) on sale**
Depreciation
**Other business expenses**
Waste disposal
Sundry expenses|6,145
273
1,703
77
1,780|14,010|
|---|---|---|
|||365|
|||1,563
202|
|||1,765|
6
## **Sheffield Dog Rescue Notes to the Accounts**
**for the year ended 31 March 2021**
## **3 Plant, machinery and motor vehicles**
|**Plant, machinery and motor vehicles**||
|---|---|
|**Cost**
At 1 April 2020
At 31 March 2021
**Depreciation**
At 1 April 2020
Charge for the year
At 31 March 2021
**Net book value**
At 31 March 2021
At 31 March 2020|**Plant and**
**machinery**
**£**
8,526|
||8,526|
||7,433
273|
||7,706|
||820|
||1,093|
7