2023-07-31-accounts - The Rondo Trust For The Performing Arts

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The Rondo Trust for the Performing Arts Report and Accounts for the year ended 31 July 2023

Registered Charity no. 1000051

THE RONDO TRUST FOR THE PERFORMING ARTS

Registered Charity no. 1000051
Report and Accounts for the year ended	31 July 2023
TABLE OF CONTENTS

	Page No.
Administra�on Report	1
Trustees Report	2
Report of the Independent Examiner	3
Statement of Financial Ac�vi�es	4
Balance Sheet	5
Notes to the Financial Statements	6 - 8

THE RONDO TRUST FOR THE PERFORMING ARTS

Registered Charity no. 1000051

ADMINISTRATION REPORT FOR THE YEAR ENDED 31 July 2023

Trustees	Mr J Hetreed (Chairman)
	Mr P Boddy
	Mr R Leigh
	Mr M Na�on
Charity No.	1000051
Address	The Rondo Theatre
	St Saviours Road
	Larkhall
	Bath
	BA1 6RT
Bankers	HSBC Bank plc
	45 Milsom Street
	Bath
	BA1 1DU
Independent Examiner	Mr R M Webster
	The Great Barn
	Frampton Mansell
	Stroud
	Gloucestershire
	GL6 8JB
Theatre Manager	Mr I McGlynn
	The Rondo Theatre
	St Saviours Road
	Larkhall
	Bath
	BA1 6RT

THE RONDO TRUST FOR THE PERFORMING ARTS TRUSTEES REPORT FOR THE YEAR ENDED 31 July 2023 Charity No. 1000051

The trustees present their report for the year to 31 July 2023

OBJECTS AND PRINCIPAL ACTIVITIES

The Rondo Trust for The Performing Arts is a body set up by a deed on 27 July 1990 (amended by deed on 17 August 2009). The objects of the trust are to educate the public in the performing arts, in par�cular by the promo�on and produc�on of plays and the encouragement of the arts including the arts of drama, mime, dance, singing and music for the benefit of the public.

The main ac�vi�es undertaken by the trust are the promo�on of performances at the Rondo Theatre by both amateur and professional ar�sts, and suppor�ng the Rondo Music and Concert Club, the Rondo Theatre Company, the Rondo Writers Group, the Rondo Actors Workshops, and childrens theatre groups.

The trustees have had regard to the Charity Commission's guidance on public benefit.

TRUSTEES

The trustees serving during the year are listed in the Administra�on report on page 1.

APPOINTMENT OF TRUSTEES

New trustees may be appointed by a resolu�on of the trustees.

ACHIEVEMENTS AND PERFORMANCE

The trustees report that the Trust has successfully weathered the storm created by the Covid crisis and is in good shape. The trustees are looking forward to a successful future. The trustees are grateful for the support of all those who have contributed to the Rondo Pledge Scheme, The Rondo Lover Scheme and the Rondo Seat Fund.

The trustees con�nue to ensure that the Rondo Theatre is well maintained.

FINANCIAL REVIEW

The Trustees report another successful year.

Reserves. It is the policy of the trustees to maintain reserves sufficient to ensure the con�nued successful opera�on of the theatre and its ac�vi�es. The trustees consider that the reserves held are appropriate to pursue the objects and ac�vi�es of the trust.

RISK MANAGEMENT

The trustees monitor the risks to the organisa�on on a regular basis. They are sa�sfied that systems are in place to minimise or mi�gate these.

TRUSTEES RESPONSIBILITIES

The trustees are required to prepare accounts for each financial year, which give a true and fair view of the state of affairs of the trust and of the surplus or deficit for that year. In preparing those accounts the trustees are required to:

1) Select suitable accoun�ng policies and apply them consistently.

2) Make judgements and es�mates that are reasonable and prudent.

3) Prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the trust will con�nue in opera�on.

The trustees are responsible for the keeping of proper accoun�ng records which disclose with reasonable accuracy at any �me the financial posi�on of the trust. They are also responsible for safeguarding the assets of the trust and hence for taking reasonable steps for the preven�on and detec�on of fraud and other irregulari�es.

The trustees consider that the audit requirement of sec�on 144 of the Chari�es Act 2011 does not apply.

VOLUNTEERS

The trust con�nues to rely on volunteers who support the staff employed by the trust. The volunteers make the Rondo the success that it is and the trustees would like to take this opportunity to thank them for their con�nued support.

Approved by the trustees and signed on their behalf by

J.Hetreed Chairman of the Trust

Date:

24 June 2024

..............................................

THE RONDO TRUST FOR THE PERFORMING ARTS

REPORT OF THE INDEPENDENT EXAMINER FOR THE YEAR ENDED

31 July 2023

Report of The Independent Examiner to the Trustees of the Rondo Trust for the Performing Arts. Charity Number 1000051.

I report on the accounts of the Trust for the year ended

31 July 2023

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under
section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement b l

Independent examiner's statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of
accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: R M Webster The Great Barn Frampton Mansell Stroud Gloucestershire GL6 8JB

Date:

24/06/2024

THE RONDO TRUST FOR THE PERFORMING ARTS Charity No. 1000051

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED

31 July 2023

2023 £ 35,291 20,453 9,608 37,296 751 Unrestricted Funds	2023 £ 969 37 103,399 Unrestricted Funds	2023 £ 4,857 Restricted Funds The Rondo Seat Fund	2023 2023 Total Funds £ £ 5,826 37 35,291 20,453 9,608 37,296 751 103,399 109,262 10,065 3,072 2,738 14,750 13,765 16,278 4,410 16,659 18,667 2,572 102,976 6,286 6,286 45,530 51,816 Total Funds	2022 2022 Total Funds £ £ 6,670 19 20,035 12,897 8,255 25,522 30 66,739 73,428 9,881 879 2,486 26,050 18,035 4,021 5,357 11,923 10,606 3,458 92,696 (19,268) (19,268) 64,798 45,530 Total Funds
10,065 3,072 2,738 14,750 13,765 16,278 4,410 16,659 18,667 2,572
	104,405 102,976	4,857

	1,429	4,857	6,286	(19,268)
	1,429 45,530	4,857	6,286 45,530	(19,268) 64,798
	46,959	4,857	51,816	45,530

There were no other recognised gains or losses. The notes on pages 6 to 8 form an integral part of these accounts.

THE RONDO TRUST FOR THE PERFORMING ARTS Charity No. 1000051

	2023 £ 8,213 38,746 46,959 46,959 Unrestricted Funds	2023 £ 4,857 4,857 4,857 Restricted Funds The Rondo Seat Fund	2023 2023 £ £ 8,213 408 57,072 57,480 13,877 43,603 51,816 51,816 Total Funds Total Funds	2023 2023 £ £ 8,213 408 57,072 57,480 13,877 43,603 51,816 51,816 Total Funds Total Funds
2023 £ 408 52,215 Unrestricted Funds	2023 £ 8,213 38,746 Unrestricted Funds	2023 £ 4,857 Restricted Funds The Rondo Seat Fund	2023 2023 £ £ 8,213 408 57,072 57,480 13,877 43,603 51,816 51,816 Total Funds Total Funds		2022 2022 £ £ 9,482 852 47,670 48,522 12,474 36,048 45,530 45,530 Total Funds Total Funds
52,623 13,877

	46,959	4,857		51,816		45,530
	46,959	4,857		51,816		45,530

The notes on pages 6 to 8 form an integral part of these accounts.

Signed on behalf of the Trustees

J Hetreed Date: Chairman

24 June 2024 ..........................................

THE RONDO TRUST FOR THE PERFORMING ARTS Charity No. 1000051

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED

31 July 2023

Note 1 Basis of accoun�ng

These accounts have been prepared under the historical cost conven�on with items recognised at cost or transac�on value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with:

the Statement of Recommended Prac�ce: Accoun�ng and Repor�ng by Chari�es preparing their accounts in accordance with the Financial Repor�ng Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014
and with the Financial Repor�ng Standard applicable in the United Kingdom and Republic of Ireland (FRS 102)
and with the Chari�es Act 2011.

The charity cons�tutes a public benefit en�ty as defined by FRS 102

Note 2 Accoun�ng policies

2.1 Recogni�on of incoming resources

There has been no offse�ng of assets and liabili�es, or income and expenses, unless required or permi�ed by the FRS102 SORP or FRS102

Items of income are included in the Statement of Financial Ac�vi�es (SoFA) when:

the charity becomes en�tled to the resources;
the trustees are virtually certain they will receive the resources; and
the monetary value can be measured with sufficient reliability.

Grants and dona�ons

Grants and dona�ons are only included in the SoFA when the general income recogni�on criteria are met (5.10 to 5.12 FRS 102 SORP).

Volunteer help

The value of any voluntary help received is not included in the accounts but is described in the trustees annual report

Investment income

This is included in the accounts when receipt is probable and the amount receivable can be measured reliably.

2.2 Expenditure and liabili�es Liability recogni�on

Liabili�es are recognised as soon as there is a legal or construc�ve obliga�on commi�ng the charity to the expenditure. All expenditure is accounted for on an accruals basis.

Governance costs

Governance costs comprise all costs involving public accountability of the charity and its compliance with regula�on and good prac�ce.

2.3 Assets Tangible fixed assets

Tangible fixed assets are stated at cost less deprecia�on. Deprecia�on is provided at rates calculated to write off the cost less es�mated residual value of each asset over its expected useful life, as follows:

Plant & Equipment

at rates between 10% and 25% per annum, straight line basis

No considera�on was given for the freehold of the Rondo Theatre and the trustees have not sought to obtain a valua�on.

THE RONDO TRUST FOR THE PERFORMING ARTS Charity No. 1000051

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED

31 July 2023

2023 £ Note 3 Analysis of incoming and expended resources 3.1 Grants & dona�ons (Unrestricted) Rondo Lover & Rondo Pledge 969 Rondo Seat Fund Bath and North East Somerset Arts Council of England Amazon Smile 969 3.2 Events & promo�ons Income Rondo Theatre Company 9,608 Expenditure Rondo Theatre Company (4,410) Rondo Theatre Net income less expenditure 5,198 3.3 Bar trading Bar sales 37,296 Bar purchases (16,659) 20,637 Gross margin 55% 3.4 Promo�onal expenses Theatre programmes 9,873 Other 8,794 18,667 Unrestricted Funds		2022 £ 754 3626 2284 6
969		6,670
9,608 (4,410)		8,255 (5,307) (50)
5,198		2,898
37,296 (16,659)	25,522 (11,923)
20,637	13,599
55% 9,873 8,794	53% 8,460 2,146
18,667	10,606

THE RONDO TRUST FOR THE PERFORMING ARTS Charity No. 1000051

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 July 2023

Note 4 Tangible Fixed assets Cost At 01 August 2022 Addi�ons Disposals At 31 July 2023 Deprecia�on At 01 August 2022 Disposals Charge for the year At 31 July 2023 Net book value At 31 July 2023 At 31 July 2022 Note 5 Debtors & Prepayments Prepayments and Accrued Income Note 6 Creditors: Amounts falling due within one year Accrued expenses Other creditors Note 7 Funds General Fund At 01 August 2022 41,656 3,874 Transfers in year Surplus / (defcit) for the year 874 555 At 31 July 2023 42,530 4,429 The Trust also owns the freehold of the Rondo Theatre. No considera�on wa and the trustees have not sought to obtain a valua�on Unrestricted Fund Unrestricted Fund The Rondo Theatre Company fund	Note 4 Tangible Fixed assets Cost At 01 August 2022 Addi�ons Disposals At 31 July 2023 Deprecia�on At 01 August 2022 Disposals Charge for the year At 31 July 2023 Net book value At 31 July 2023 At 31 July 2022 Note 5 Debtors & Prepayments Prepayments and Accrued Income Note 6 Creditors: Amounts falling due within one year Accrued expenses Other creditors Note 7 Funds General Fund At 01 August 2022 41,656 3,874 Transfers in year Surplus / (defcit) for the year 874 555 At 31 July 2023 42,530 4,429 The Trust also owns the freehold of the Rondo Theatre. No considera�on wa and the trustees have not sought to obtain a valua�on Unrestricted Fund Unrestricted Fund The Rondo Theatre Company fund	Plant & Equipment £ 28,986 1,303 30,289 19,504 2,572 22,076 8,213 9,482 2023 2022 £ £ 408 852 2023 2022 £ £ 1,877 10,229 12,000 2,245 13,877 12,474 Total Funds 45,530 0 45,530 0 1,429 4,857 6,286 46,959 4,857 51,816 s given for the freehold of the Rondo Theatre Unrestricted Funds Restricted Fund Total Unrestricted Funds The Rondo Seat Fund	Plant & Equipment £ 28,986 1,303 30,289 19,504 2,572 22,076 8,213 9,482 2023 2022 £ £ 408 852 2023 2022 £ £ 1,877 10,229 12,000 2,245 13,877 12,474 Total Funds 45,530 0 45,530 0 1,429 4,857 6,286 46,959 4,857 51,816 s given for the freehold of the Rondo Theatre Unrestricted Funds Restricted Fund Total Unrestricted Funds The Rondo Seat Fund
			2022 £ 10,229 2,245
			12,474
			Total Funds 45,530 0 6,286

42,530	4,429	46,959	51,816

The Rondo Theatre Company fund is held by the amateur drama�c company part of the Rondo Trust, and is unrestricted. The Restricted Fund represents unspent dona�ons for the replacement of the Rondo Theatre sea�ng