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2022-07-31-accounts

The Rondo Trust for the Performing Arts

Report and Accounts for the year ended 31 July 2022

Registered Charity no. 1000051

THE RONDO TRUST FOR THE PERFORMING ARTS

Registered Charity no. 1000051
Report and Accounts for the year ended 31 July 2022
TABLE OF CONTENTS
Page No.
Administra�on Report 1
Trustees Report 2
Report of the Independent Examiner 3
Statement of Financial Ac�vi�es 4
Balance Sheet 5
Notes to the Financial Statements 6 - 8

THE RONDO TRUST FOR THE PERFORMING ARTS

Registered Charity no. 1000051

ADMINISTRATION REPORT FOR THE YEAR ENDED 31 July 2022

Trustees Mr J Hetreed (Chairman)
Mr P Boddy
Mr R Leigh
Mr M Na�on
Charity No. 1000051
Address The Rondo Theatre
St Saviours Road
Larkhall
Bath
BA1 6RT
Bankers HSBC Bank plc
45 Milsom Street
Bath
BA1 1DU
Independent Examiner Mr W J Edwards ACA
Tithe Barn
Tresham
Gloucestershire
GL12 7RW
Theatre Manager Mr I McGlynn
The Rondo Theatre
St Saviours Road
Larkhall
Bath
BA1 6RT

1

THE RONDO TRUST FOR THE PERFORMING ARTS TRUSTEES REPORT FOR THE YEAR ENDED

31 July 2022

Charity No. 1000051

The trustees present their report for the year to 31 July 2022

OBJECTS AND PRINCIPAL ACTIVITIES

The Rondo Trust for The Performing Arts is a body set up by a deed on 27 July 1990 (amended by deed on 17 August 2009). The objects of the trust are to educate the public in the performing arts, in par�cular by the promo�on and produc�on of plays and the encouragement of the arts including the arts of drama, mime, dance, singing and music for the benefit of the public.

The main ac�vi�es undertaken by the trust are the promo�on of performances at the Rondo Theatre by both amateur and professional ar�sts, and suppor�ng the Rondo Music and Concert Club, the Rondo Theatre Company, the Rondo Writers Group, the Rondo Actors Workshops, and childrens theatre groups.

The trustees have had regard to the Charity Commission's guidance on public benefit.

TRUSTEES

The trustees serving during the year are listed in the Administra�on report on page 1.

APPOINTMENT OF TRUSTEES

New trustees may be appointed by a resolu�on of the trustees.

ACHIEVEMENTS AND PERFORMANCE

The trustees report that the Trust has successfully weathered the storm created by the Covid crisis and is in good shape. The trustees are looking forward to a successful future. The trustees are grateful for the support of the Arts Council, Bath & North East Somerset Council, and everyone who donated to the Appeal for Funds ini�ated in March 2020. During the year the Trust received £2,284 as a grant from the Arts Council, and grants from Bath & North East Somerset Council totalling £3,626. The Trust has also received dona�ons from individuals through the Rondo Lover scheme, and other schemes as listed in note 3 to the accounts.

The trustees con�nue to ensure that the Rondo Theatre is well maintained.

FINANCIAL REVIEW

As a consequence of the Covid crisis the ac�vi�es of the Trust were halted in March 2020 and only resumed in July 2021. Good management and the grants and dona�ons received have enabled the Trust to look forward to pursuing its objec�ves successfully in the coming months and years. The theatre is now back to normal working, although audience numbers have not yet fully recovered to prepandemic levels. The trustees are confident of con�nuing improvement.

Reserves. It is the policy of the trustees to maintain reserves sufficient to ensure the con�nued successful opera�on of the theatre and its ac�vi�es. The trustees consider that the reserves held are appropriate to pursue the objects and ac�vi�es of the trust.

RISK MANAGEMENT

The trustees monitor the risks to the organisa�on on a regular basis. They are sa�sfied that systems are in place to minimise or mi�gate these.

TRUSTEES RESPONSIBILITIES

The trustees are required to prepare accounts for each financial year, which give a true and fair view of the state of affairs of the trust and of the surplus or deficit for that year. In preparing those accounts the trustees are required to:

1) Select suitable accoun�ng policies and apply them consistently.

2) Make judgements and es�mates that are reasonable and prudent.

3) Prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the trust will con�nue in opera�on.

The trustees are responsible for the keeping of proper accoun�ng records which disclose with reasonable accuracy at any �me the financial posi�on of the trust. They are also responsible for safeguarding the assets of the trust and hence for taking reasonable steps for the preven�on and detec�on of fraud and other irregulari�es.

The trustees consider that the audit requirement of sec�on 144 of the Chari�es Act 2011 does not apply.

VOLUNTEERS

The trust con�nues to rely on volunteers who support the staff employed by the trust. The volunteers make the Rondo the success that it is and the trustees would like to take this opportunity to thank them for their con�nued support.

Approved by the trustees and signed on their behalf by

J.Hetreed Chairman of the Trust

Date: 31 May 2023 ..............................................

2

THE RONDO TRUST FOR THE PERFORMING ARTS

REPORT OF THE INDEPENDENT EXAMINER FOR THE YEAR ENDED

31 July 2022

Report of The Independent Examiner to the Trustees of the Rondo Trust for the Performing Arts. Charity Number 1000051.

I report on the accounts of the Trust for the year ended

31 July 2022

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

 the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Date:

  1. May 2023

W J Edwards ACA

Tithe Barn Tresham Gloucestershire GL12 7RW

3

THE RONDO TRUST FOR THE PERFORMING ARTS Charity No. 1000051

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED

31 July 2022

Notes
INCOMING RESOURCES
Voluntary Income
Grants & dona�ons
3.1
Investment income
Bank interest received
Incoming Resources from Charitable Ac�vi�es
Theatre rental
Box ofce commissions & levies
Events & promo�ons
3.2
Bar sales
3.3
Other
Total incoming resources
RESOURCES EXPENDED
Charitable Ac�vi�es
Theatre opera�ng expenses
Theatre refurbishment
Theatre insurance
Administra�on staf costs
Marke�ng costs
Administra�on expenses
Events & promo�ons
3.2
Bar purchases
3.3
Promo�onal expenses
3.4
Deprecia�on
Total resources expended
Net incoming / (outgoing) resources
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS
Total funds brought forward
Total funds carried forward		 2022
2022
£
£
6,670
19
20,035
12,897
8,255
25,522
30
66,739
73,428
9,881
879
2,486
26,050
18,035
4,021
5,357
11,923
10,606
3,458
92,696
(19,268)
(19,268)
64,798
45,530		 2022
2022
£
£
6,670
19
20,035
12,897
8,255
25,522
30
66,739
73,428
9,881
879
2,486
26,050
18,035
4,021
5,357
11,923
10,606
3,458
92,696
(19,268)
(19,268)
64,798
45,530		 2021
2021
£
£
80,868
0
7,718
2,051
584
50
2,500
12,903
93,771
3,073
1,118
2,507
26,425
10,920
3,369
636
0
476
2,783
51,307
42,464
42,464
22,334
64,798		 2021
2021
£
£
80,868
0
7,718
2,051
584
50
2,500
12,903
93,771
3,073
1,118
2,507
26,425
10,920
3,369
636
0
476
2,783
51,307
42,464
42,464
22,334
64,798
(19,268) 42,464
(19,268)
64,798		 42,464
22,334
45,530 64,798

There were no other recognised gains or losses. The notes on pages 6 to 8 form an integral part of these accounts.

4

THE RONDO TRUST FOR THE PERFORMING ARTS Charity No. 1000051

BALANCE SHEET AS AT 31 July 2022

Notes
FIXED ASSETS
Tangible assets
4
CURRENT ASSETS
Debtors & prepayments
5
Cash at bank and in hand
Total Current Assets
CURRENT LIABILITIES:
Amounts falling due within one year
6
NET CURRENT ASSETS
NET ASSETS
FUNDS OF THE CHARITY
7		 2022
2022
£
£
9,482
852
47,670
48,522
12,474
36,048
45,530
45,530		 2022
2022
£
£
9,482
852
47,670
48,522
12,474
36,048
45,530
45,530		 2021
2021
£
£
9,023
5,197
55,788
60,985
5,210
55,775
64,798
64,798		 2021
2021
£
£
9,023
5,197
55,788
60,985
5,210
55,775
64,798
64,798
45,530 64,798
45,530 64,798

The notes on pages 6 to 8 form an integral part of these accounts.

Signed on behalf of the Trustees

J Hetreed Chairman

Date: 31 May 2023 ..........................................

5

THE RONDO TRUST FOR THE PERFORMING ARTS Charity No. 1000051

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED

31 July 2022

Note 1 Basis of accoun�ng

These accounts have been prepared under the historical cost conven�on with items recognised at cost or transac�on value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with:

The charity cons�tutes a public benefit en�ty as defined by FRS 102

Note 2 Accoun�ng policies

2.1 Recogni�on of incoming resources

There has been no offse�ng of assets and liabili�es, or income and expenses, unless required or permi�ed by the FRS102 SORP or FRS102

Items of income are included in the Statement of Financial Ac�vi�es (SoFA) when:

Grants and dona�ons

Grants and dona�ons are only included in the SoFA when the general income recogni�on criteria are met (5.10 to 5.12 FRS 102 SORP).

Volunteer help

The value of any voluntary help received is not included in the accounts but is described in the trustees annual report

Investment income

This is included in the accounts when receipt is probable and the amount receivable can be measured reliably.

2.2 Expenditure and liabili�es Liability recogni�on

Liabili�es are recognised as soon as there is a legal or construc�ve obliga�on commi�ng the charity to the expenditure. All expenditure is accounted for on an accruals basis.

Governance costs

Governance costs comprise all costs involving public accountability of the charity and its compliance with regula�on and good prac�ce.

2.3 Assets

Tangible fixed assets

Tangible fixed assets are stated at cost less deprecia�on. Deprecia�on is provided at rates calculated to write off the cost less es�mated residual value of each asset over its expected useful life, as follows:

Plant & Equipment

at rates between 10% and 25% per annum, straight line basis

No considera�on was given for the freehold of the Rondo Theatre and the trustees have not sought to obtain a valua�on.

6

THE RONDO TRUST FOR THE PERFORMING ARTS Charity No. 1000051

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 July 2022

2022
£
Note 3
Analysis of incoming and expended resources
3.1
Grants & dona�ons (Unrestricted)
Rondo Lover
754
Anon and online giving
Bath and North East Somerset
3,626
Arts Council of England
2,284
Web Dona�ons
Amazon Smile
6
6,670
3.2
Events & promo�ons
Income
Rondo Theatre Company
8,255
Expenditure
Rondo Theatre Company
(5,307)
Rondo Theatre
(50)
Net income less expenditure
2,948
3.3
Bar trading
Bar sales
25,522
Bar purchases
(11,923)
13,599
Gross margin
53%
Due to Covid, the bar remained closed during the year ended 2021
3.4
Promo�onal expenses
Theatre programmes
8,460
Other
2,146
10,606		 2021
£
864
148
18,636
45,000
16,203
17
80,868
584
(636)
(52)
50
0
50
0
476
476

7

THE RONDO TRUST FOR THE PERFORMING ARTS Charity No. 1000051

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 July 2022

Note 4 Tangible Fixed assets Plant & Equipment
£
Cost
At 01 August 2021 25,069
Addi�ons 3,917
Disposals
At 31 July 2022 28,986
Deprecia�on
At 01 August 2021 16,046
Disposals
Charge for the year 3,458
At 31 July 2022 19,504
Net book value
At 31 July 2022 9,482
At 31 July 2021 9,023

The Trust also owns the freehold of the Rondo Theatre. No considera�on was given for the freehold of the Rondo Theatre and the trustees have not sought to obtain a valua�on

Note 5
Debtors & Prepayments
Prepayments and Accrued Income
Note 6
Creditors: Amounts falling due within one year
Accrued expenses
Other creditors
Note 7
Funds
At 01 August 2021
Transfers in year
Surplus / (defcit) for the year
At 31 July 2022		 Unrestricted
General fund
60,034
3,857
(22,235)
41,656

The Rondo Theatre Company fund is held by the amateur drama�c company part of the Rondo Trust.

8