OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2020-07-31-accounts

The Rondo Trust for the Performing Arts

Report and Accounts for the year ended 31 July 2020

Registered Charity no. 1000051

THE RONDO TRUST FOR THE PERFORMING ARTS

Registered Charity no. 1000051
Report and Accounts for the year ended 31 July 2020
TABLE OF CONTENTS
Page No.
Administra�on Report 1
Trustees Report 2
Report of the Independent Examiner 3
Statement of Financial Ac�vi�es 4
Balance Sheet 5
Notes to the Financial Statements 6 - 8

THE RONDO TRUST FOR THE PERFORMING ARTS

Registered Charity no. 1000051

ADMINISTRATION REPORT FOR THE YEAR ENDED 31 July 2020

Trustees Mr J Hetreed (Chairman)
Mr P Boddy
Mr R Leigh
Mr A Wood Resigned 25 September 2020
Mr M Na�on
Mr A Fletcher Resigned 2 February 2019
Charity No. 1000051
Address The Rondo Theatre
St Saviours Road
Larkhall
Bath
BA1 6RT
Bankers HSBC Bank plc
45 Milsom Street
Bath
BA1 1DU
Independent Examiner Mr W J Edwards ACA
Tithe Barn
Tresham
Gloucestershire
GL12 7RW
Theatre Manager Mr I McGlynn

1

THE RONDO TRUST FOR THE PERFORMING ARTS TRUSTEES REPORT FOR THE YEAR ENDED

31 July 2020

Charity No. 1000051

The trustees present their report for the year to 31 July 2020

OBJECTS AND PRINCIPAL ACTIVITIES

The Rondo Trust for The Performing Arts is a body set up by a deed on 27 July 1990 (amended by deed on 17 August 2009). The objects of the trust are to educate the public in the performing arts, in par�cular by the promo�on and produc�on of plays and the encouragement of the arts including the arts of drama, mime, dance, singing and music for the benefit of the public.

The main ac�vi�es undertaken by the trust are the promo�on of performances at the Rondo Theatre by both amateur and professional ar�sts, and suppor�ng the Rondo Music and Concert Club, the Rondo Theatre Company, the Rondo Writers Group, the Rondo Actors Workshops, and childrens theatre groups.

The trustees have had regard to the Charity Commission's guidance on public benefit.

TRUSTEES

The trustees serving during the year are listed in the Administra�on report on page 1.

The following trustees con�nue to serve: Mr J Hetreed, Mr R Leigh, Mr P Boddy, Mr M Na�on

APPOINTMENT OF TRUSTEES

New trustees may be appointed by a resolu�on of the trustees.

ACHIEVEMENTS AND PERFORMANCE

The trustees report that the Trust has successfully weathered the storm created by the Covid crisis and is in good shape. The trustees are looking forward to a successful future. The trustees are grateful for the support of the Arts Council, Bath & North East Somerset Council, and everyone who donated to the Appeal for Funds ini�ated in March 2020. Since the period covered by these accounts the Trust has receive £45,000 as a grant from the Arts Council, various grants from Bath & North East Somerset Council totalling £18,636 and a total of £16,192 from the public appeal made in March 2020.

The trustees con�nue to ensure that the Rondo Theatre is well maintained.

FINANCIAL REVIEW

As a consequence of the Covid crisis the ac�vi�es of the Trust were halted in March 2020 and are only now star�ng again. However, good management and the grants and dona�ons received have enabled the Trust to look forward to pursuing its objec�ves successfully in the coming months and years.

Reserves. It is the policy of the trustees to maintain reserves sufficient to ensure the con�nued successful opera�on of the theatre and its ac�vi�es. The trustees consider that the reserves held are appropriate to pursue the objects and ac�vi�es of the trust.

RISK MANAGEMENT

The trustees monitor the risks to the organisa�on on a regular basis. They are sa�sfied that systems are in place to minimise or mi�gate these.

TRUSTEES RESPONSIBILITIES

The trustees are required to prepare accounts for each financial year, which give a true and fair view of the state of affairs of the trust and of the surplus or deficit for that year. In preparing those accounts the trustees are required to:

1) Select suitable accoun�ng policies and apply them consistently.

2) Make judgements and es�mates that are reasonable and prudent.

3) Prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the trust will con�nue in opera�on.

The trustees are responsible for the keeping of proper accoun�ng records which disclose with reasonable accuracy at any �me the financial posi�on of the trust. They are also responsible for safeguarding the assets of the trust and hence for taking reasonable steps for the preven�on and detec�on of fraud and other irregulari�es.

The trustees consider that the audit requirement of sec�on 144 of the Chari�es Act 2011 does not apply.

VOLUNTEERS

The trust con�nues to rely on volunteers who support the staff employed by the trust. The volunteers make the Rondo the success that it is and the trustees would like to take this opportunity to thank them for their con�nued support.

Approved by the trustees and signed on their behalf by

J.Hetreed Chairman of the Trust Date:

..............................................

2

THE RONDO TRUST FOR THE PERFORMING ARTS

REPORT OF THE INDEPENDENT EXAMINER FOR THE YEAR ENDED

31 July 2020

Report of The Independent Examiner to the Trustees of the Rondo Trust for the Performing Arts. Charity Number 1000051.

I report on the accounts of the Trust for the year ended

31 July 2020

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.

It is my responsibility to:

 examine the accounts under section 145 of the Charities Act,

 to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

 the accounting records were not kept in accordance with section 130 of the Charities Act; or

 the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Date:

W J Edwards ACA Tithe Barn Tresham Gloucestershire GL12 7RW

3

THE RONDO TRUST FOR THE PERFORMING ARTS Charity No. 1000051

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED

31 July 2020

Notes
INCOMING RESOURCES
Voluntary Income
Grants & dona�ons
3.1
Investment income
Bank interest received
Incoming Resources from Charitable Ac�vi�es
Theatre rental
Box ofce commissions & levies
Events & promo�ons
3.2
Bar sales
3.3
Total incoming resources
RESOURCES EXPENDED
Charitable Ac�vi�es
Theatre opera�ng expenses
Theatre refurbishment
Theatre insurance
Administra�on staf costs
Marke�ng costs
Administra�on expenses
Events & promo�ons
3.2
Bar purchases
3.3
Promo�onal expenses
3.4
Deprecia�on
Total resources expended
Net incoming / (outgoing) resources
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS
Total funds brought forward
Total funds carried forward		 2020
2020
£
£
14,436
2
21,879
6,846
4,168
18,599
51,492
65,930
6,510
1,509
3,023
23,174
13,180
3,733
710
8,879
5,154
2,267
68,139
(2,209)
(2,209)
24,543
22,334		 2020
2020
£
£
14,436
2
21,879
6,846
4,168
18,599
51,492
65,930
6,510
1,509
3,023
23,174
13,180
3,733
710
8,879
5,154
2,267
68,139
(2,209)
(2,209)
24,543
22,334		 2019
2019
£
£
949
5
26,489
11,722
13,414
25,714
77,339
78,293
7,592
2,659
2,900
23,441
13,270
3,922
4,863
10,347
9,173
2,360
80,527
(2,234)
(2,234)
26,777
24,543		 2019
2019
£
£
949
5
26,489
11,722
13,414
25,714
77,339
78,293
7,592
2,659
2,900
23,441
13,270
3,922
4,863
10,347
9,173
2,360
80,527
(2,234)
(2,234)
26,777
24,543
(2,209) (2,234)
(2,209)
24,543		 (2,234)
26,777
22,334 24,543

There were no other recognised gains or losses. The notes on pages 6 to 8 form an integral part of these accounts.

4

THE RONDO TRUST FOR THE PERFORMING ARTS Charity No. 1000051

BALANCE SHEET AS AT 31 July 2020

Notes
FIXED ASSETS
Tangible assets
4
CURRENT ASSETS
Debtors & prepayments
5
Cash at bank and in hand
Total Current Assets
CURRENT LIABILITIES:
Amounts falling due within one year
6
NET CURRENT ASSETS
NET ASSETS
FUNDS OF THE CHARITY
7		 2020
2020
£
£
8,726
749
14,712
15,461
1,853
13,608
22,334
22,334		 2020
2020
£
£
8,726
749
14,712
15,461
1,853
13,608
22,334
22,334		 2019
2019
£
£
10,297
2,196
13,872
16,068
1,822
14,246
24,543
24,543		 2019
2019
£
£
10,297
2,196
13,872
16,068
1,822
14,246
24,543
24,543
22,334 24,543
22,334 24,543

The notes on pages 6 to 8 form an integral part of these accounts.

Signed on behalf of the Trustees

J Hetreed Chairman

Date:

..........................................

5

THE RONDO TRUST FOR THE PERFORMING ARTS Charity No. 1000051

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED

31 July 2020

Note 1 Basis of accoun�ng

These accounts have been prepared under the historical cost conven�on with items recognised at cost or transac�on value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with:

The charity cons�tutes a public benefit en�ty as defined by FRS 102

Note 2 Accoun�ng policies

2.1 Recogni�on of incoming resources

There has been no offse�ng of assets and liabili�es, or income and expenses, unless required or permi�ed by the FRS102 SORP or FRS102

Items of income are included in the Statement of Financial Ac�vi�es (SoFA) when:

Grants and dona�ons

Grants and dona�ons are only included in the SoFA when the general income recogni�on criteria are met (5.10 to 5.12 FRS 102 SORP).

Volunteer help

The value of any voluntary help received is not included in the accounts but is described in the trustees annual report

Investment income

This is included in the accounts when receipt is probable and the amount receivable can be measured reliably.

2.2 Expenditure and liabili�es Liability recogni�on

Liabili�es are recognised as soon as there is a legal or construc�ve obliga�on commi�ng the charity to the expenditure. All expenditure is accounted for on an accruals basis.

Governance costs

Governance costs comprise all costs involving public accountability of the charity and its compliance with regula�on and good prac�ce.

2.3 Assets

Tangible fixed assets

Tangible fixed assets are stated at cost less deprecia�on. Deprecia�on is provided at rates calculated to write off the cost less es�mated residual value of each asset over its expected useful life, as follows:

Plant & Equipment

at rates between 10% and 25% per annum, straight line basis

No considera�on was given for the freehold of the Rondo Theatre and the trustees have not sought to obtain a valua�on.

6

THE RONDO TRUST FOR THE PERFORMING ARTS Charity No. 1000051

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 July 2020

Note 3
Analysis of incoming and expended resources
3.1
Grants & dona�ons (Unrestricted)
Baetke
Bu�erworth
Fryers
Garra�
Green
Hayes C
Hazell
Hodgkin
Kirby
Mowat
Nash
Ovendon
Schreker
Toombs
Wallace
Wood J
Wood T
Anon and online giving
The Chari�es Aid Founda�on
Bath and North East Somerset
Garrick Charitable Trust
3.2
Events & promo�ons
Income
Rondo Theatre Company
Expenditure
Rondo Theatre Company
Company buy in
Net income less expenditure
3.3
Bar trading
Bar sales
Bar purchases
Gross margin
3.4
Promo�onal expenses
Theatre programmes
Other		 2020
£
24
50
24
48
51
110
40
120
60
120
48
80
60
60
60
120
261
100
10,000
3,000
14,436
4,168
(710)
-
(710)
3,458
18,599
(8,879)
9,720
52%
4,845
309
5,154		 2019
£
24
6
48
48
40
120
55
60
120
48
80
60
60
60
120
949
13,414
(4,663)
(200)
(4,863)
8,551
25,714
(10,347)
15,367
60%
6,869
2,304
9,173

7

THE RONDO TRUST FOR THE PERFORMING ARTS Charity No. 1000051

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 July 2020

Note 4 Tangible Fixed assets Plant & Equipment
£
Cost
At 01 August 2019 26,367
Addi�ons 695
Disposals (5,013)
At 31 July 2020 22,049
Deprecia�on
At 01 August 2019 16,070
Disposals (5,014)
Charge for the year 2,267
At 31 July 2020 13,323
Net book value
At 31 July 2020 8,726
At 31 July 2019 10,297

No considera�on was given for the freehold of the Rondo Theatre and the trustees have not sought to obtain a valua�on

Note 5
Debtors & Prepayments
Prepayments and Accrued Income
Note 6
Creditors: Amounts falling due within one year
Accrued expenses
Other creditors		 2020
£
749
2020
£
1,553
300
1,853		 2019
£
2,196
2019
£
1,822
1,822
Note 7
Funds
At 01 August 2019
Transfers in year
Surplus / (defcit) for the year
At 31 July 2020		 Unrestricted
General fund
16,287
3,920
(3,862)		 Unrestricted
8,256
(3,920)
1,653
5,989
Rondo Theatre
Company fund		 Total
funds
24,543
0
(2,209)
16,345 22,334

The Rondo Theatre Company fund is held by the amateur drama�c company, part of the Rondo Trust.

8